10 Rules for Writing 
      Professional Emails 
                                                                                              
      Being able to write professional emails is very important. Learn the 
      following rules to make a good impression on your future employer. 
     1.  ALWAYS  include  a  meaningful                Think about what you want to say             e.g. 
         heading in the subject line along with        in advance                                   Thank you in advance for your time 
         a brief outline of what the email body    4.  DO NOT use all capital or all small           
         will include.                                  case unless referring to a known        8.  ALWAYS  check  for  spelling, 
          e.g.                                          acronym or term that is familiar to         grammar,  punctuation  and  any 
          [REQ] Request (for a reference)               the reader.                                 careless mistakes. 
          [ACTION] Action (to be completed)            e.g.                                         e.g. 
          [FYI] For your information                   CSDO/ WP/ TTFN/ PAF                          Careless mistakes are more 
                                                                                                    difficult to identify so attention to 
     2.  ALWAYS address the reader in a            5.  ALWAYS  check  your  grammar                 detail is necessary 
         professional manner. If you are not            before  sending  and  NEVER  use             
         sure who the reader is you can see             slang/ text speak/colloquiums.          9.  ALWAYS use paragraphs. 
         the  example  on  how  you  could 
         address them. You should make it as           e.g.                                         e.g. 
         personal as possible.                         LOL/WAG1/WUUP2/LY                            Ensure that the email is broken up 
          e.g.                                                                                      into paragraphs and not written as 
          Dear Miss Rose                           6.  ALWAYS           keep       language         an essay 
          Dear Mohammed                                 professional.  If  necessary  ask  a         
          To whom it may concern                        friend  or  colleague  to  proof  read  10. Add a signature block at the end of 
                                                        before you send the email.                  the email to ensure the reader has 
     3.  Round  up  the  main  point  of  your         e.g.                                         details on how to contact you. 
         email in the opening sentence.                Would it be possible to request this         e.g. 
          e.g.                                         information from you?                        Emma Watson 
          Think about what you would like                                                           BSc Sociology and Criminology 
          the reader to do next, what actions      7.  Be  concise  and  polite.  ALWAYS            2nd year 
          they need to take or how the                  remember  to  use  ‘please’  and            Student ID: 060002365 
                                                        ‘thank you’.                                 
          information you are sending is                                                            NOTE: Add address and contact 
          useful for them                                                                           telephone number if necessary                                       
       
                                                                                                                                           
                                                                                                                                       
         10 Rules for Writing Professional Emails 
            Professional Emails Examples 
                                                                                           Poor Communication 
                                                                                                                                                                                                              
                                                                                          Good Communication