184x Filetype XLSX File size 0.03 MB Source: ocpe.nt.gov.au
Sheet 1: Flex Rules
FLEX ARRANGEMENTS AND RULES | ||||||||||||||
Supervision | ||||||||||||||
Employees may work additional hours under the flextime arrangements, provided that they are working productively. | ||||||||||||||
The accumulation of flextime is based on time worked, not time in attendance at work. | ||||||||||||||
Supervisors, while recognising the availability of flextime, may require the services of an employee at any time during a normal working day. | ||||||||||||||
Access to flextime can be withdrawn where an employee does not comply with the requirements or spirit of the scheme. | ||||||||||||||
Standard Working Day/Week | ||||||||||||||
The standard hours of duty for all employees are 8.00am to 4.21pm with a lunch break of 1 hour from 12.00pm to 1.00pm; | ||||||||||||||
a working day of 7 hours 21 minutes; a working week of 36 hours 45 minutes. Employees working standard hours (ie. not participating in the flextime scheme) | ||||||||||||||
are required to be in attendance at work during the standard hours. Leave applications are to be submitted when not in attendance at any time. | ||||||||||||||
Flexible Working Hours | ||||||||||||||
For employees participating in the flextime scheme, the basis of the scheme is that over the course of the fortnight they will work 73 hours 30 minutes, | ||||||||||||||
with appropriate adjustments made at the end of each settlement period depending on the amount of time worked or not worked. | ||||||||||||||
Core Times | ||||||||||||||
Core times are the periods each day which must be worked unless prior approval has been obtained. The core times are 9.00am to 11.30am and 2.00pm to 3.30pm. | ||||||||||||||
Start and Finish Times/Bandwidth | ||||||||||||||
Employees may start work between 6.00am and 9.00am, and may finish work between 3.30pm and 6.00pm. | 4/9/2003 | |||||||||||||
The bandwidth (ie. span of hours between earliest commencement time and latest finishing time) is 6.00am to 6.00pm. | 4/23/2003 | |||||||||||||
5/7/2003 | ||||||||||||||
Work Breaks/Lunch Break | 5/21/2003 | |||||||||||||
Employees are not to work for more than five hours continuously without taking a substantial break (ie a break from work of at least 30 minutes). | ||||||||||||||
A lunch break of at least 30 minutes must be taken. | ||||||||||||||
Staff are encouraged to take their lunch break away from their workstation. | ||||||||||||||
Staff having their lunch at their work place must respect the needs of those continuing to work. | ||||||||||||||
Settlement Period | ||||||||||||||
This is the nominated period at the end of which the total hours actually worked are to be accounted against the hours required to be worked. | ||||||||||||||
The settlement period is two weeks, normally commencing Thursday on the off-pay week. | ||||||||||||||
Flex Credits and Flex Debits | ||||||||||||||
Flex credits/debits refer to the difference between the hours worked and those required to be worked. Where the hours actually worked exceed those | ||||||||||||||
required to be worked the employee has a flex credit; where the employee works less hours than required a flex debit occurs. | ||||||||||||||
Supervisors/line managers are encouraged to manage the attendance of staff so that the occurrence of excessive credits/debits is minimised | ||||||||||||||
on the amounts of credits and debits which may be carried over from one settlement period to the next. The maximum credit able to be carried over is 2 days | ||||||||||||||
(14 hours 42 minutes) and the maximum debit allowed to be carried over is 1 day (7 hours 21 minutes). | ||||||||||||||
There is no limit to the amount of credits or debits which can be incurred during a settlement period. However, there are limits | ||||||||||||||
Excess Credits | ||||||||||||||
Where employees have a credit which exceeds 14 hours 42 minutes at the end of the settlement period, the excess credit | ||||||||||||||
(ie. that portion of the flex credit which exceeds 14 hours 42 minutes) is to be forfeited, except where the supervisor is satisfied that, | ||||||||||||||
due to workload requirements, it has not been possible to reduce the credit to the allowable limit. | ||||||||||||||
Excess Debits | ||||||||||||||
Where employees have accumulated a debit of more than 7 hours 21 minutes at the end of a settlement period, all of the flex debit will be deemed | ||||||||||||||
to be leave without pay and will be deducted from salary and the carry-over reset to zero. Where this occurs, the supervisor | ||||||||||||||
is to forward a copy of the flex record to OIC Salaries requesting that the leave without pay be deducted. | ||||||||||||||
Excess flex debits may not be carried from one settlement period to the next. | ||||||||||||||
Flex Leave | ||||||||||||||
Employees may, with the advance approval of their supervisor, have full or part day absences under the flextime arrangements. | ||||||||||||||
Approval of flex leave can only be given where supervisors are satisfied that the work requirements of the area can be adequately met in the employee’s absence. | ||||||||||||||
With Divisional approval, more than one day of flex leave may be utilised. Flex leave may be used in conjunction with other leave. | ||||||||||||||
Overtime and Flextime | ||||||||||||||
Employees who work beyond or outside of the normal working hours, may be entitled to overtime only when the requirement to work overtime | ||||||||||||||
has the prior approval of the delegated Branch or Division Head. | ||||||||||||||
Time worked outside normal working hours, if not claimed as overtime, can be recorded as flextime provided it is within the approved span of hours. | ||||||||||||||
Retention of Forms | ||||||||||||||
At the conclusion of the settlement period the form is to be printed, signed and referred to the supervisor for checking and certification. | ||||||||||||||
Completed forms are to be retained within each Division and available for audit for a period of two years, after which they may be destroyed. | ||||||||||||||
It is not sufficient to retain completed forms only on the LAN. | ||||||||||||||
Notification of Absences | ||||||||||||||
It is important to Managers in arranging workloads and staffing resources, that they are kept informed regarding expected commencement and cessation times, | ||||||||||||||
and of any changes in attendance times. Employees who are unable to attend for duty because of illness or other unforeseen reason, must advise their | ||||||||||||||
supervisor by 9.00am or within 1 hour of their normal commencement time, except when it is demonstrably impractical to do so. | ||||||||||||||
Applications for leave are to be submitted immediately on return to work. | ||||||||||||||
Employees may start work between 6.00am and 9.00am, and may finish work between 3.30pm and 6.00pm. The bandwidth | ||||||||||||||
(ie. span of hours between earliest commencement time and latest finishing time) is 6.00am to 6.00pm. |
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