139x Filetype PPTX File size 1.01 MB Source: www.dsisdtx.us
WHY SHOULD YOU CARE? • I do, your professors and bosses will, and you should too! • People form impressions about you based on your written communication • Being clear, concise, and respectful enables your message to be understood • It’s good practice for the future—you will be expected to implement these skills no matter what you do post-high school • Emails are great! When appropriate, they are an excellent way to gain information and clarification—as well as communicate—about the class. BASIC RULES • Include a subject heading that is relevant to the content of your message • Proper greeting/closing • Think: would the content of your message be better said in-person rather than via email? If so, come see me! • Keep the email brief – If your message is a complicated one, then it would be better discussed in-person • There should be no spelling, grammar, or punctuation errors – Are you using proper sentence structure? First word of each sentence capitalized? Appropriate punctuation? – Proofread carefully before sending! • Language, font, and tone need to be professional and respectful – keep your audience in mind – You should make adjustments based on whether you are emailing a teacher, parent, or friend • Do you already have the necessary information to answer your own question? Make sure you have put in the time to explore your issue before sending me an email • Say thank you! WHAT YOUR EMAIL SHOULD ALWAYS • A courteous greeting INCLUDE – Dear Ms. Fazio, • A courteous closing: – Thank you very much for your help. Sincerely, Your full name • Include all relevant details and information necessary to understand your question • While not required, it is always nice to follow-up to any replies with a “thank you,” to acknowledge you received the message BEFORE YOU HIT SEND… • Is this a message that is appropriate for an email, or would it be better to discuss in-person? – If your question requires more than a short response, I am going to tell you to come see me (I’m nice, I promise!) • Did you put in a subject? • Did you clearly frame your question? • Is your language appropriate? • Is your tone polite? • Do you have a proper greeting? • Closing? • Are there any grammar/spelling/punctuation errors? GOOD TOPICS FOR AN EMAIL • You want to know if I am available at a certain time • You have a question that you could not answer on your own, and can be answered in a short response • You are not in school and need to speak with me (Note: please first check Google Classroom (English I)/Canvas (OnRamps) to see what you missed when you were absent).
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