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promoting action on plastic pollution from source to sea in asia and the pacific subproject 2 prioritizing and implementing actions to reduce marine plastic pollution knowledge and support technical assistance ...

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                                          Promoting Action on Plastic Pollution from Source to Sea in Asia and the Pacific 
                                    Subproject 2: Prioritizing and Implementing Actions to Reduce Marine Plastic Pollution 
                                                         Knowledge and Support Technical Assistance (KSTA) 53068-003 
                  
                                          TERMS OF REFERENCE FOR CONSULTANTS 
                 A.       Background 
                  
                 1.        The  knowledge  and  support  technical  assistance  (TA)  cluster  will  support  ADB’s 
                 developing member countries’ (DMCs) deliver on their commitments to reduce marine plastic 
                 pollution from source to sea. The TA will support action planning to reduce marine plastic 
                 pollution, policy and regulatory reform to enable circular economy, pilot demonstration projects, 
                 and the preparation of investments in integrated solid waste management (ISWM) systems. The 
                 TA will also promote and facilitate regional cooperation, knowledge sharing, and the mobilization 
                 of further resources to support action on oceans health and circular economy. 
                  
                 2.       Two subprojects have been defined under the TA cluster: (1) Enhancing Knowledge 
                 and Creating Enabling Environments for Reducing Marine Plastic Pollution and (2) Prioritizing 
                 and Implementing Actions to Reduce Marine Plastic Pollution. 
                  
                 B.       Subproject 2: Outcome, Outputs, Methods, and Activities 
                  
                 3.               TA Subproject 2 will have the following outcome: DMC action to address marine plastic 
                 pollution enhanced. It will directly support TA Cluster outputs 2 and 3, building on Subproject 1 
                 activities. Subproject 2 will have two outputs: (i) plastic pollution reduction investments supported; 
                 and (ii)  knowledge, regional cooperation, and financing for marine plastic pollution solutions 
                 improved, described in detail below. Subproject 2 will identify, further develop, and pilot integrated 
                 solid waste management (ISWM) and circular economy systems, technologies and innovations 
                 for reducing plastic waste, marine plastic pollution, and greenhouse gas emissions. It will also 
                 build knowledge and capacity of government officials; engage local businesses and communities 
                 in behavior change campaigns and livelihood development opportunities; and facilitate sharing of 
                 lessons and solutions between key stakeholders and DMCs.                 
                   
                 C.       Subproject 2: Overview of Consultants and Work Packages 
                           
                  Package title                  Selection            Consultants 
                                                 Method 
                  1. Consulting Consortium (or   Fixed Budget         Project manager and ISWM specialist (national) 
                  Firm) for pilot demonstration  Selection (FBS) 
                  projects and citizen                                ISWM procurement specialist (x2) (national) 
                  engagement in Indonesia 
                  and Viet Nam                                        Social research specialist and community 
                                                                      engagement lead (social development / 
                                                                      anthropological) (international) 
                                                                      Engagement / behavior change specialists (x2) 
                                                                      (national) 
                  2.  Study on digital           Firm                 Team lead and ISWM specialist (international) 
                  technologies for waste                               
                  reduction and high-quality                          ISWM, Circular plastics economy / high quality 
                  recycling                                           recycling specialist (international) 
                                                                       
                                                                      Digital ISWM technology expert (international) 
                  C.3 Integrated solid waste     Individual           ISWM specialist (international) 
                  management specialist  
                                                                                                                          
                  
                                                                                                                          
                 
                  Package title                  Selection           Consultants 
                                                 Method 
                  C.4 Knowledge                  Individual          Knowledge management and development 
                  management and                                     communications specialist (national) 
                  development 
                  communications specialist  
                  C.5 Regional capacity          Individual          Regional capacity development and events 
                  development and events                             manager (national) 
                  manager 
                  C.6 Conference coordinator     Individual          Conference coordinator (healthy oceans 
                  (healthy oceans technology                         technology and innovation forum) (national) 
                  and innovation forum)  
                  C.7 Unallocated Positions      Individual          Individual consultants (national and international) 
                                                                     with expertise in circular economy, plastic 
                                                                     pollution management, green business / jobs, 
                                                                     digital technologies and innovation facilities, 
                                                                     environment and social safeguards, evaluation, 
                                                                     capacity development. 
                 
                D.       Summary of Consultant Requirements: Terms of Reference 
                 
                         1.      Consulting Consortium (or Firm) for Pilot Demonstration Projects and 
                                 Citizen Engagement in Indonesia and Viet Nam (60 person-months national, 
                                 5 person-months international) 
                       
                4.       Scope of Work. TA Subproject 2 includes two small demonstration projects, one in 
                Indonesia and one in Viet Nam. They are designed to review and optimize the implementation of 
                approaches to reduce marine plastic pollution through improving waste management (with a focus 
                on increasing the quality of recycling and value of plastics) and transitioning to a circular plastics 
                economy. It is proposed that each demonstration project will target an area with about 3,000 
                households. Activities could include (i) source segregation of wet, dry and recyclable materials at 
                the household level (including mixed plastics of both low and high quality); (ii) collection systems 
                to  ensure  material  quality  and  prevent  leakage  to  the  environment;  (iii)  centralized  waste 
                management at material recovery facilities; (iv) digital technologies promoting collection efficiency 
                and enabling resource traceability;  and  (v)  community  and  business  engagement,  behavior 
                change campaigns, and capacity development activities such as design-thinking workshops to 
                stimulate new circular business models combined with business/livelihood support programs, 
                targeting vulnerable members of the community. Partnerships will be pursued with reprocessing 
                and secondary recycling partners to support the new resource management system; with the 
                private sector and development partners to enhance the scope and scale of pilot activities; and, 
                with  local  business  organizations,  microenterprises/co-operatives,  civil  society  organizations 
                (CSOs), informal waste sector representatives, and/or women’s organizations to enhance the 
                sustainability of interventions.  
                 
                5.       To maximize the benefits of the pilot demonstration activities, similar in-country initiatives 
                and global best practices will be reviewed and lessons will be incorporated to the design. The 
                demonstration project site locations will be selected prior to engagement of the Consortium in 
                consultation with governments and the South East Asia Regional Department and guided by 
                                   1
                selection criteria.  The scope and design of the pilots will be tailored to the local context and needs 
                                                  
                1  The demonstration sites will be selected using the following criteria: clear support and engagement from government 
                 
                                                                   2 
                 
                                                                                                                                                
                    
                   of the community. Learnings will be reported throughout the pilots to benefit other TA activities. 
                   At the end of the project, a comprehensive report will be produced, which will include findings 
                   from the two pilots and recommended strategies for replication and scaling-up.  
                    
                   6.         
                    
                   7.        To  ensure  successful  pilot  demonstrations,  the  project  will  include  a  specialized 
                   community engagement team consisting of a team leader and citizen engagement study designer, 
                   plus two national citizen engagement and communications specialists in Indonesia and Viet Nam. 
                   The  project  will  engage  with  the  community  from  the  inception  phase  and  ensure  citizen 
                   participation in the pilot project for source segregation waste collection and 3R behavior change. 
                   In addition to working with the government, CSOs, and community stakeholders, the pilot projects 
                   will develop relationships with local and regional industrial and commercial groups, reprocessing 
                   and secondary recyclers, and the informal waste sector through behavioral and supply chain 
                   research studies, including on reverse logistics and a local deposit-and-return system in the Viet 
                   Nam pilot demonstration project. These studies and relationships will ensure that the pilot projects 
                   maximize learning and benefits while establishing the link between household practices and the 
                   community benefits of a circular economy. They will also provide insight on barriers and enabling 
                   factors for success to be used for scaling up and replicating successful project outcomes.  
                    
                   7.         The tasks will include: 
                    
                        (i)  Phase 1: Inception. The initial stages of project development, site identification, and 
                             relationship building will be completed by the project development team prior to the 
                             appointment  of  the  Consortium.  The  Consortium  will  conduct  an  assessment  and 
                             acceptance process to prepare for the successful implementation and operation of the 
                             project, including waste management of the residuals waste plastic as described above. 
                             Once completed, the Consortium will present a  comprehensive  report  outlining the 
                             engineering,  procurement,  implementation,  government  approval,  licensing,  and 
                             operational plan for the pilot projects. This will include a detailed schedule of tasks, 
                             timeframes, fund disbursement schedule, and monitoring and reporting frameworks, and 
                             tasks  to  ensure  that  the  siting,  engineering  design,  and  operation  of  the  materials 
                             recycling facilities incorporate climate resilience considerations. The Consortium will also 
                             be tasked with managing the residual waste streams arising at the test facilities and 
                             ensuring  environmentally  safe  end-to-end  management  of  these  wastes.  The 
                             Consortium will also present a citizen engagement strategy and design for the behavioral 
                             and supply chain research study. 
                        (ii)  Phase 2: Procurement and Implementation. The Consortium will proceed with the 
                             procurement of necessary information, education, and communications materials and 
                             implementation of community engagement activities. These could include community 
                             forums,  workshops,  and  consultation  documentation.  The  Consortium  will  take 
                             responsibility for (i) the management of the project implementation and procurement 
                                                          
                      (local, provincial, national), including in kind contributions; local administrative area closely matching the target scale 
                      of about 3,000 households; supportive community and presence of local community organizations; accessibility and 
                      visibility for purposes of demonstration and education during knowledge sharing activities; low income demographic; 
                      location immediately bordering the coast or a water course flowing to the sea; presence of target sectors for plastic 
                      waste reduction (e.g. fisheries or tourism); small vehicle access within the demonstration area and 14 tonne vehicle 
                      access to the perimeter of the demonstration area and MRF location; 400 m2 area of available land immediately 
                      adjacent to the trial area for MRF construction; waste water treatment plant within 50 km to allow the safe disposal 
                      of leachate and washing water from MRF operations; and presence of environmental projects and initiatives in the 
                      wider area allowing the project build upon activities of previous and existing projects.  
                                                                               3 
                    
                                                                                                                                                
                    
                             budget, providing monthly progress reports to the TA Team Leader; ; (ii) relationship 
                             management with community, industrial, and government groups to ensure seamless 
                             transition into the Operational Phase; and (iii) the development of baseline data for waste 
                             collection, recycling and disposal in the target location during Phase 2 against which the 
                             project impacts can be measured. The Consortium will also conduct the recruitment 
                             process and management of the local project staff.  
                        (iii) Phase  3:  Operation  and  Monitoring.  The  Consortium  will  be  responsible  for  the 
                             ongoing management and operation of the pilot project in line with TA and JFPR targets. 
                             In addition to their responsibility for ongoing compliance, budgetary management, and 
                             effective operations of the pilot project, the Consortium will also monitor and report the 
                             performance of the project against the baseline established in Phase 2. 
                        (iv) Phase  4:  Handover  and  Project  Completion  Reporting.  The  Consortium  will  be 
                             responsible for the management of the pilot project from acceptance to handover for a 
                             period of 36 months. Six (6) months prior to the termination of the project, the Consortium 
                             will be responsible for the handover or demobilization of the project. The Consortium will 
                             also be required to provide a full report on the performance and activities of the project 
                             to support the TA Knowledge product requirements.  
                    
                   9.          
                    
                   The Consortium should have demonstrated experience in the effective design, implementation, 
                   and operation of small-scale solid waste management projects and infrastructure in South East 
                   Asia and in citizen engagement and behavioral and supply chain research studies. In the 
                   consortiums, all associated firms/institutions should demonstrate relevant individual experience 
                   in the assignment. The Consortium will be responsible for engaging a team of experts to deliver 
                   the  outputs,  carrying  out  consultations,  and  overseeing  the  design,  management,  and 
                   implementation of the assignment, including day-to-day technical, communication, financial, and 
                   administrative tasks. Activities will follow the ADB guidelines for procurement and pilot project 
                   activities. The consulting firm will engage the following key experts: 
                    
                    
                         Role                       Degree            Minimum                       Relevant Experience 
                                                                        Years 
                                                                      Relevant 
                                                                     Experience 
                       1.  Project             Preferably with            10          •    Experienced in all aspects of small-scale 
                           manager  and  a master’s                                        solid waste management project 
                           ISWM                degree or                                   development, implementation and 
                           Specialist          higher in                                   operation in Southeast Asia. 
                           (National           infrastructure                         •    Demonstrated skills in effective 
                           Indonesia  or  project                                          relationship management and 
                           Viet Nam)           management                                  government, stakeholder and community 
                                               and ISWM                                    engagement. 
                                                                                      •    Successfully worked as a team leader 
                                                                                           and project manager on similar projects in 
                                                                                           Southeast Asia. 
                                                                                      •    Knowledge of circular plastics economy 
                                                                                           principals and approaches. 
                                                                               4 
                    
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