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Promoting Action on Plastic Pollution from Source to Sea in Asia and the Pacific Subproject 2: Prioritizing and Implementing Actions to Reduce Marine Plastic Pollution Knowledge and Support Technical Assistance (KSTA) 53068-003 TERMS OF REFERENCE FOR CONSULTANTS A. Background 1. The knowledge and support technical assistance (TA) cluster will support ADB’s developing member countries’ (DMCs) deliver on their commitments to reduce marine plastic pollution from source to sea. The TA will support action planning to reduce marine plastic pollution, policy and regulatory reform to enable circular economy, pilot demonstration projects, and the preparation of investments in integrated solid waste management (ISWM) systems. The TA will also promote and facilitate regional cooperation, knowledge sharing, and the mobilization of further resources to support action on oceans health and circular economy. 2. Two subprojects have been defined under the TA cluster: (1) Enhancing Knowledge and Creating Enabling Environments for Reducing Marine Plastic Pollution and (2) Prioritizing and Implementing Actions to Reduce Marine Plastic Pollution. B. Subproject 2: Outcome, Outputs, Methods, and Activities 3. TA Subproject 2 will have the following outcome: DMC action to address marine plastic pollution enhanced. It will directly support TA Cluster outputs 2 and 3, building on Subproject 1 activities. Subproject 2 will have two outputs: (i) plastic pollution reduction investments supported; and (ii) knowledge, regional cooperation, and financing for marine plastic pollution solutions improved, described in detail below. Subproject 2 will identify, further develop, and pilot integrated solid waste management (ISWM) and circular economy systems, technologies and innovations for reducing plastic waste, marine plastic pollution, and greenhouse gas emissions. It will also build knowledge and capacity of government officials; engage local businesses and communities in behavior change campaigns and livelihood development opportunities; and facilitate sharing of lessons and solutions between key stakeholders and DMCs. C. Subproject 2: Overview of Consultants and Work Packages Package title Selection Consultants Method 1. Consulting Consortium (or Fixed Budget Project manager and ISWM specialist (national) Firm) for pilot demonstration Selection (FBS) projects and citizen ISWM procurement specialist (x2) (national) engagement in Indonesia and Viet Nam Social research specialist and community engagement lead (social development / anthropological) (international) Engagement / behavior change specialists (x2) (national) 2. Study on digital Firm Team lead and ISWM specialist (international) technologies for waste reduction and high-quality ISWM, Circular plastics economy / high quality recycling recycling specialist (international) Digital ISWM technology expert (international) C.3 Integrated solid waste Individual ISWM specialist (international) management specialist Package title Selection Consultants Method C.4 Knowledge Individual Knowledge management and development management and communications specialist (national) development communications specialist C.5 Regional capacity Individual Regional capacity development and events development and events manager (national) manager C.6 Conference coordinator Individual Conference coordinator (healthy oceans (healthy oceans technology technology and innovation forum) (national) and innovation forum) C.7 Unallocated Positions Individual Individual consultants (national and international) with expertise in circular economy, plastic pollution management, green business / jobs, digital technologies and innovation facilities, environment and social safeguards, evaluation, capacity development. D. Summary of Consultant Requirements: Terms of Reference 1. Consulting Consortium (or Firm) for Pilot Demonstration Projects and Citizen Engagement in Indonesia and Viet Nam (60 person-months national, 5 person-months international) 4. Scope of Work. TA Subproject 2 includes two small demonstration projects, one in Indonesia and one in Viet Nam. They are designed to review and optimize the implementation of approaches to reduce marine plastic pollution through improving waste management (with a focus on increasing the quality of recycling and value of plastics) and transitioning to a circular plastics economy. It is proposed that each demonstration project will target an area with about 3,000 households. Activities could include (i) source segregation of wet, dry and recyclable materials at the household level (including mixed plastics of both low and high quality); (ii) collection systems to ensure material quality and prevent leakage to the environment; (iii) centralized waste management at material recovery facilities; (iv) digital technologies promoting collection efficiency and enabling resource traceability; and (v) community and business engagement, behavior change campaigns, and capacity development activities such as design-thinking workshops to stimulate new circular business models combined with business/livelihood support programs, targeting vulnerable members of the community. Partnerships will be pursued with reprocessing and secondary recycling partners to support the new resource management system; with the private sector and development partners to enhance the scope and scale of pilot activities; and, with local business organizations, microenterprises/co-operatives, civil society organizations (CSOs), informal waste sector representatives, and/or women’s organizations to enhance the sustainability of interventions. 5. To maximize the benefits of the pilot demonstration activities, similar in-country initiatives and global best practices will be reviewed and lessons will be incorporated to the design. The demonstration project site locations will be selected prior to engagement of the Consortium in consultation with governments and the South East Asia Regional Department and guided by 1 selection criteria. The scope and design of the pilots will be tailored to the local context and needs 1 The demonstration sites will be selected using the following criteria: clear support and engagement from government 2 of the community. Learnings will be reported throughout the pilots to benefit other TA activities. At the end of the project, a comprehensive report will be produced, which will include findings from the two pilots and recommended strategies for replication and scaling-up. 6. 7. To ensure successful pilot demonstrations, the project will include a specialized community engagement team consisting of a team leader and citizen engagement study designer, plus two national citizen engagement and communications specialists in Indonesia and Viet Nam. The project will engage with the community from the inception phase and ensure citizen participation in the pilot project for source segregation waste collection and 3R behavior change. In addition to working with the government, CSOs, and community stakeholders, the pilot projects will develop relationships with local and regional industrial and commercial groups, reprocessing and secondary recyclers, and the informal waste sector through behavioral and supply chain research studies, including on reverse logistics and a local deposit-and-return system in the Viet Nam pilot demonstration project. These studies and relationships will ensure that the pilot projects maximize learning and benefits while establishing the link between household practices and the community benefits of a circular economy. They will also provide insight on barriers and enabling factors for success to be used for scaling up and replicating successful project outcomes. 7. The tasks will include: (i) Phase 1: Inception. The initial stages of project development, site identification, and relationship building will be completed by the project development team prior to the appointment of the Consortium. The Consortium will conduct an assessment and acceptance process to prepare for the successful implementation and operation of the project, including waste management of the residuals waste plastic as described above. Once completed, the Consortium will present a comprehensive report outlining the engineering, procurement, implementation, government approval, licensing, and operational plan for the pilot projects. This will include a detailed schedule of tasks, timeframes, fund disbursement schedule, and monitoring and reporting frameworks, and tasks to ensure that the siting, engineering design, and operation of the materials recycling facilities incorporate climate resilience considerations. The Consortium will also be tasked with managing the residual waste streams arising at the test facilities and ensuring environmentally safe end-to-end management of these wastes. The Consortium will also present a citizen engagement strategy and design for the behavioral and supply chain research study. (ii) Phase 2: Procurement and Implementation. The Consortium will proceed with the procurement of necessary information, education, and communications materials and implementation of community engagement activities. These could include community forums, workshops, and consultation documentation. The Consortium will take responsibility for (i) the management of the project implementation and procurement (local, provincial, national), including in kind contributions; local administrative area closely matching the target scale of about 3,000 households; supportive community and presence of local community organizations; accessibility and visibility for purposes of demonstration and education during knowledge sharing activities; low income demographic; location immediately bordering the coast or a water course flowing to the sea; presence of target sectors for plastic waste reduction (e.g. fisheries or tourism); small vehicle access within the demonstration area and 14 tonne vehicle access to the perimeter of the demonstration area and MRF location; 400 m2 area of available land immediately adjacent to the trial area for MRF construction; waste water treatment plant within 50 km to allow the safe disposal of leachate and washing water from MRF operations; and presence of environmental projects and initiatives in the wider area allowing the project build upon activities of previous and existing projects. 3 budget, providing monthly progress reports to the TA Team Leader; ; (ii) relationship management with community, industrial, and government groups to ensure seamless transition into the Operational Phase; and (iii) the development of baseline data for waste collection, recycling and disposal in the target location during Phase 2 against which the project impacts can be measured. The Consortium will also conduct the recruitment process and management of the local project staff. (iii) Phase 3: Operation and Monitoring. The Consortium will be responsible for the ongoing management and operation of the pilot project in line with TA and JFPR targets. In addition to their responsibility for ongoing compliance, budgetary management, and effective operations of the pilot project, the Consortium will also monitor and report the performance of the project against the baseline established in Phase 2. (iv) Phase 4: Handover and Project Completion Reporting. The Consortium will be responsible for the management of the pilot project from acceptance to handover for a period of 36 months. Six (6) months prior to the termination of the project, the Consortium will be responsible for the handover or demobilization of the project. The Consortium will also be required to provide a full report on the performance and activities of the project to support the TA Knowledge product requirements. 9. The Consortium should have demonstrated experience in the effective design, implementation, and operation of small-scale solid waste management projects and infrastructure in South East Asia and in citizen engagement and behavioral and supply chain research studies. In the consortiums, all associated firms/institutions should demonstrate relevant individual experience in the assignment. The Consortium will be responsible for engaging a team of experts to deliver the outputs, carrying out consultations, and overseeing the design, management, and implementation of the assignment, including day-to-day technical, communication, financial, and administrative tasks. Activities will follow the ADB guidelines for procurement and pilot project activities. The consulting firm will engage the following key experts: Role Degree Minimum Relevant Experience Years Relevant Experience 1. Project Preferably with 10 • Experienced in all aspects of small-scale manager and a master’s solid waste management project ISWM degree or development, implementation and Specialist higher in operation in Southeast Asia. (National infrastructure • Demonstrated skills in effective Indonesia or project relationship management and Viet Nam) management government, stakeholder and community and ISWM engagement. • Successfully worked as a team leader and project manager on similar projects in Southeast Asia. • Knowledge of circular plastics economy principals and approaches. 4
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