195x Filetype PDF File size 0.30 MB Source: hr.karvy.com
UNDERTAKING (This Undertaking is a part of Karvy’s Internal Code of Conduct applicable to all Karvy group employees with respect to Information & Data Security, Non-Disclosure Agreement, Code of Conduct and Demat Trading Account Declaration). ‘Competent Authority’ in this document refers to either (1) CMD (2) Departmental Head/Regional Head (3) HRD Head and (4) Compliance Head. The Vice President – HR Karvy Group Hyderabad Dear Sir/Madam I, _________________, S/o _________________, aged about ____, Occupation: Private Employee, R/o ________________________________, do hereby solemnly affirm and sincerely state on oath as follows: 1. That I have been recruited in M/s Karvy Stock Broking Limited (Hereinafter referred to as the “Company”/”Karvy”) as ______________ in ___________ branch at __________ (Location) with effect from __________. 2. That during my employment with the Company, I agree and undertake that I shall be governed by the Service rules, regulations, employee benefits, policies & procedures of the company detailed in the Company’s HR portal. This HR Manual is available to me from the HR Department and is also available on-line in the HR Intranet. I undertake to familiarize myself with the HR manual and all amendments incorporated in the same from time to time by logging on to the company’s Intranet through my unique identification code provided to me on my joining the company. The terms and conditions laid down in the HR manual and as amended/ updated from time to time and published on the HR Intranet, shall be binding upon me. 3. That I shall apply myself diligently and faithfully to all duties & responsibilities that may be assigned to me from time to time and will conform to such directions that shall be given to me by my superiors. I shall be responsible for efficient, satisfactory and economic operation in the areas of responsibility that may be assigned to me from time to time. It is the intention of the Company that every employee of the Company takes upon himself / herself a certain degree of responsibility and is accountable for the work undertaken by him / her. 4. In addition to my adherence to the Code of Conduct detailed in the HR intranet of the Company, I shall also abide and understand that I am hired in a position of trust and confidence and realize my accountability towards protection of Company’s interest and matters relating to its business and shall: (i). Maintain complete confidentiality and high level of integrity in all my actions performed on behalf of the company. Karvy Undertaking Form for New Joinees Page 1 of 4 (ii). Practice high level of professionalism in business etiquettes, selection of attire, choice of language in conversation & documents and in over all conduct. (iii). I will help in maintaining & enhancing the congenial, disciplined, participative and supportive work environment created by the company that fosters team spirit and high performance standards. 5. I declare that the assurances, undertaking, etc., in regard to my education/qualification certificates, work experience certificates, previous employer’s certificates and all other certificates, information, declarations and undertakings are true and correct. I undertake that there are no claims, damages or legal actions of any nature instituted against me by any institutions, authorities including previous employer/s. I further undertake that no legal cases of any nature had been instituted against me in past or currently in progress even in my personal capacity. If any of the information or undertaking in relation to above is found untrue, the Company reserves the right to take appropriate disciplinary action including termination of services. I further authorize the Company to do the background verification check either on its own or through any external agency in regard to the information provided by me or on my credentials and I will abide by the decision of the Company taken on the basis of the said check and will indemnify the Company from any claims arising there from. 6. I declare that I shall not do any act that may cause loss/disrepute to any of my previous employer/s by mis-using their data/information to my personal or official gains and I shall hold harmless and indemnify the Company from all actions and proceedings if any, initiated by my previous employer/s or their clients or any third party before any Forum/Court/Authority in this regard. 7. I agree and undertake that during the term of my appointment with the Company, I will not, directly or indirectly solicit, induce, recruit, or encourage any Company employee/s, who were during the term of my appointment, employees of the Company, to leave their employment, or take away such employees, either for myself or for any other person or entity without the Company’s express written consent. I further agree and undertake that I will not engage in soliciting business or allied business that is similar or competitive with the business of the Company, with those clients with whom I had any contact, during my employment and for a period of one (1) year after my employment ceases with the Company. 8. I agree and undertake to indulge only in such business and activities as permitted by the statutory authorities like SEBI, Stock Exchanges, Depositories, FMC, Commodity Exchanges, IRDA, RBI, Income Tax, etc. 9. I agree and undertake that I will not indulge in any unethical acts or practice which is against the interests of the Company and/or Clients/Colleagues and/or which are illegal and not in conformity with the policies and practices of the Company and Statutory rules, regulations and Acts. Karvy Undertaking Form for New Joinees Page 2 of 4 10. I agree and undertake that I will maintain and protect the confidentiality of the information received by me while discharging my official responsibilities. I agree and undertake that I will not misuse or share the information with anybody not eligible or connected to have this information either for my personal benefit or otherwise and even undertake to keep the information confidential even after leaving the Company. In this regard I will fully comply with the guidelines enunciated in my terms of appointment. 11. I agree and undertake that during my employment in the Company, I will not indulge in any sort of un-authorized financial transactions in my official capacity with in, as well outside the Company. 12. I agree and undertake to report/bring to notice, immediately to the reporting head or Company’s competent authority, any fraud/deviations/manipulations etc., noticed by me in any offices of the Company and further state that such information shall not be withheld by me knowingly or consciously. 13. I state that I have received and read the Data and Information Systems Protection Policy and Procedures prescribed for use of information and system resources at KARVY Stock Broking Limited and undertake to adhere to the same and even undertake to keep the information confidential even after leaving the Company. The aforementioned policy contains the Password Security, Logical Access Security, Network Security, Software Security, Physical Security, E-mail Security, Internet Security, Remote Access Security, Privacy Issues, Intranet Security, Virus Protection & Prevention and Desktop Security and End User Computing. In case of any breach of the practices and policies, I shall be liable to such action as deemed fit by the management of the company. 14. I agree and undertake that the Company reserves the right to decide whether any violations have been committed by me in terms of this Undertaking and in regard to the terms of my appointment. Further I agree and undertake that, in case the Company concludes that I have violated or breached any of the terms of this undertaking or of my appointment, the Company can initiate appropriate legal as well as disciplinary action which shall not be limited to Suspension, Termination, Recovery of financial loss, Adjustment/Withholding of my payable dues. 15. I agree and undertake that I shall indemnify the Company against any loss, damage, proceeding which the Company might suffer due to any wrongful, malafide acts, negligence, gross dereliction of duties on your part. Such indemnity shall not prejudice the right of the Company to terminate my services on such count or the right of the Company to seek other remedies which the Company may have to make good the loss, damage, etc. Karvy Undertaking Form for New Joinees Page 3 of 4 16. I hereby declare that the following DEMAT/ TRADING ACCOUNT is held by me/ my family member(s). Not applicable Sr. Trading Demat Service Operating Location/ (Please No. Name Relationship A/c No. A/c No. Provider since Address write NA) I confirm that the above information provided is true to the best of my knowledge and assure that all future investments/sale/purchase will be made duly obtaining the approval from the relevant authorities as indicated in the “Internal Code of Conduct”. Note: Family member(s) means husband, wife, children, father, mother, sister, brother, father-in-law, mother-in-law, brother-in-law and sister-in-law. I have read the contents fully and understood the same and herewith undertake to abide in all its entirety. DEPONENT Date : Place : ___________ (Signature) Karvy Undertaking Form for New Joinees Page 4 of 4
no reviews yet
Please Login to review.