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ANNEX III - PROJECT BUDGET
in US dollars
Project Title: please complete
UNDEF Project Number: please complete
Implementing Agency: please complete
Please provide a breakdown of the project budget by resource/input and per year as presented in the Excel template.
This is an EXAMPLE. Keep the existing sections/sub-sections while you can add as many lines under sub-sections as necessary.
BUDGET BY RESOURCE / INPUT
Budget Line Description Object of Expenditure Disbursements
Output $ Unit Quantity Total* D1 D2 D3 Total*
(month 1-8) (month 09-16) (month 17-24)
8 8 8 24
1- Staff and other personnel costs
a) Project Management Staff
All Project Manager (50%) 100 month 24 2,400 800 800 800 2,400
All Regional Project Officer (30% ) 70 month 24 1,680 560 560 560 1,680
All Regional Finance Officer (30%) 50 month 24 1,200 400 400 400 1,200
All Accountant (25% ) 40 month 24 960 320 320 320 960
All Monitoring and Evaluation Officer (25%) 30 month 24 720 240 240 240 720
All Programme Assistant (50% ) 60 month 24 1,440 480 480 480 1,440
All Administrative Assistant (50% ) 60 month 24 1,440 480 480 480 1,440
9,840 3,280 3,280 3,280 9,840
b) Consultants and other non-staff personnel costs
1.1/1.2 Advocacy and Capacity Building Expert 400 day 5 2,000 2,000 2,000
2.3 Counselling Expert 1000 day 6 6,000 2,000 2,000 2,000 6,000
8,000 4,000 2,000 2,000 8,000
Section 1 - Total: 17,840 7,280 5,280 5,280 17,840
2- Supplies, Commodities and Materials
LEAVE THIS SECTION BLANK 0 -
Section 2 - Total: 0 - - - -
3- Equipment and Furniture
a) ICT Equipment
All Project laptop 700 Unit 2 1,400 1,400 - - 1,400
All Project video camera 650 Unit 1 650 650 - - 650
All Projector 600 Unit 1 600 600 - - 600
All Printer 250 Unit 1 250 250 250
Subtotal: 2,900 2,900 - - 2,900
b) Furniture and office equipment
All Desk 2 unit 50 100 100 100
All Table 1 unit 60 60 60 - - 60
All Chairs 8 unit 25 200 200 200
Subtotal: 360 360 - - 360
Section 3 - Total: 3,260 3,260 - - 3,260
4- Travel
a) Project Staff on official business / Representation
All Domestic flight tickets for project monitoring 400 ticket 4 1,600 550 550 500 1,600
1.3/2.3 Per diem for 1 staff (Regional project officer) attending event in XX town 30 day 20 600 - 300 300 600
Subtotal: 2,200 550 850 800 2,200
b) Consultant and experts
2.3 Flight for 1 consultant (counseling sessions) attending event in XX town 400 ticket 4 1,600 - 800 800 1,600
2.3
Per diem for 1 consultant (counseling sessions) attending event in XX town 30 day 20 600 - 300 300 600
Subtotal: 2,200 0 1,100 1,100 2,200
c) Participants in workshops, seminars, study tours & Fellows
1.2 Training of 200 leaders and 300 community educators : Transport 25 participant 500 12,500 6,250 6,250 - 12,500
1.4 Participation to awareness events (A total of 100 participants, 10 per district)
Transport 15 person 100 1,500 - - 1,500 1,500
accommodation 30 person 100 3,000 - - 3,000 3,000
2.4 Quarterly stakeholder review meetings: Transport ($10 x 50
participants/meeting) 500 meeting 8 4,000 1,500 1,500 1,000 4,000
2.6 Training of 100 youth leaders: Transport 25 participant 100 2,500 - 2,500 - 2,500
2.7 Monthly radio discussion forums: Travel (5 participants/ broadcast x15$) 75 broadcast 24 1,800 - 900 900 1,800
3.2 Training of 100 newly elected local government officials: Transport 25 participant 100 2,500 - 2,500 - 2,500
Subtotal: 27,800 7,750 13,650 6,400 27,800
Section 4 - Total: 32,200 8,300 15,600 8,300 32,200
5- Contractual Services
2.1 Design of posters for Community-based public discussions 1000 design 1 1,000 1,000 - - 1,000
2.2 Community-based public discussions
Translation of pamphlets into language X and Y 0.25 word 5000 1,250 - 625 625 1,250
Translation of brochures into language X and Y 0.25 word 5000 1,250 - 625 625 1,250
Translation of posters into language X and Y 0.25 word 1000 250 - 125 125 250
2.7 Monthly radio discussion fora (1 per month = 24 broadcasts)
Airing of radio broadcasts ($200/broadcast x 2 radio channels) 400 month 24 9,600 - 4,800 4,800 9,600
2.5 Monthly media releases: Design and Publishing 24 release 150 3,600 1,200 1,200 1,200 3,600
Website:
Design 1 unit 1,500 1,500 1,500 - - 1,500
Maintenance Fee 24 Month 100 2,400 800 800 800 2,400
Section 5 - Total: 20,850 4,500 8,175 8,175 20,850
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6- General operating and other direct costs
Venue Hire, Meals during event, Refreshment and other activity-based
a) related costs
1.1 Training of local partners' staff (5 days x 40 participants)
Production of training manuals 25 manual 40 1,000 1,000 - - 1,000
Stationery (Training of local partners' staff) 3 person 40 120 120 - - 120
Meals during event($5 x 5 days) 25 person 40 1,000 1,000 - - 1,000
1.2 Training of 250 leaders and 250 community educators (5 days)
Venue hire (per day) 100 venue 5 500 250 250 - 500
Meals during event($5 x 5 days) 25 participant 500 12,500 6,250 6,250 - 12,500
Production of training manual handouts 15 manual 500 7,500 3,750 3,750 - 7,500
Stationery (Training of leaders and community educators ) 3 participant 500 1,500 750 750 - 1,500
1.4 T-Shirt for awareness campaigns 5 person 100 500 - - 500 500
2.1 Community-based focus group discussions: Production of discussion guide
for 250 community-based educators 5 guide 250 1,250 400 450 400 1,250
2.2 Community-based public discussions (conducted by 500 facilitators in 7
districts )
Meals during event for facilitators 5 person 500 2,500 - 1,250 1,250 2,500
Production of discussion guide for 500 facilitators 5 guide 500 2,500 - 1,250 1,250 2,500
Printing of pamphlets 1 pamphlet 2000 2,000 - 1,000 1,000 2,000
Printing of brochures 1 brochure 2000 2,000 - 1,000 1,000 2,000
Printing of posters 3 poster 200 600 - 300 300 600
2.3 Counselling sessions: Production of counselling guide 5 guide 250 1,250 - 625 625 1,250
2.4 Quarterly stakeholder review meetings (8 meetings x 50 participants)
Venue Hire 100 venue 8 800 250 250 300 800
Lunch during event ($10 x 50 participants/meeting) 500 meeting 8 4,000 1,300 1,300 1,400 4,000
Stationery $3 x 50 participants/meeting 150 meeting 8 1,200 400 400 400 1,200
2.6 Training of 100 youth leaders (5 training)
Venue hire (per training) 100 venue 5 500 - 500 - 500
Meals during event ($5 x 5 trainings) 25 participant 100 2,500 - 2,500 - 2,500
Stationery Training of (100 youth leaders) 3 participant 100 300 - 300 - 300
3.2 Training of 100 newly elected local government officials (5 trainings)
Production of training manuals 10 manual 100 1,000 - 1,000 - 1,000
Venue Hire 100 venue 5 500 - 500 - 500
Meals during event ($5 x 5 trainings) 25 participant 100 2,500 - 2,500 - 2,500
Subtotal 6a 50,020 15,470 26,125 8,425 50,020
b) Rent and office related costs
All Contribution towards office rent of Implementing Agency (2 regional offices) 100 month 24 2,400 800 800 800 2,400
All Office supplies and stationaries 20 month 24 480 160 160 160 480
All Bank charges for project account 25 month 24 600 200 200 200 600
All Internet charges 25 month 24 600 200 200 200 600
All Electricity 50 month 24 1,200 400 400 400 1,200
Subtotal 6b: 5,280 1,760 1,760 1,760 5,280
c) Audit
All 2 financial Report Certifications during project lifecycle + End of Project Audit
Report) 2400 Fixed Rate 1 2,400 600 600 1,200 2,400
Subtotal 6c: 2,400 600 600 1,200 2,400
d) Miscellaneous
All Bank fees on transfers from UN 50 transfer 3 150 50 50 50 150
Subtotal 6d: 150 50 50 50 150
Section 6 - Total: 57,850 17,880 28,535 11,435 57,850
7- Transfers & Grants to Implementing Partners
a) Grants to local partner organizations
1.3 Contract with implementing partner XX to conduct surveys and analysis
according to Terms of Reference 3000 product 1 3,000 3,000 - - 3,000
Subtotal: 3,000 3,000 - - 3,000
b) Grants out to participants
1.3 Small grants to local monitoring initiatives to youth groups 400 grant 30 12,000 - 6,000 6,000 12,000
1.4 Small grants to awareness camaingn initiatives by women groups 30 person 100 3,000 - - 3,000 3,000
Subtotal: 15,000 - 6,000 9,000 15,000
Section 7 - Total: 18,000 3,000 6,000 9,000 18,000
TOTAL PROJECT COSTS 150,000 44,220 63,590 42,190 150,000
8- Programme Support Costs
UNDEF M&E 10% 15,000
TOTAL UNDEF GRANT AWARD 165,000
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