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picture1_Spreadsheet For Expenses 40767 | F 34 Form Student Business Expense Report 09 17 2019


 161x       Filetype XLSX       File size 0.04 MB       Source: www.rochester.edu


File: Spreadsheet For Expenses 40767 | F 34 Form Student Business Expense Report 09 17 2019
sheet 1 instructions instructions on completing the f34 form you no longer have to list business expenses by day the new form is set up so that each receipt backup ...

icon picture XLSX Filetype Excel XLSX | Posted on 14 Aug 2022 | 3 years ago
Partial file snippet.
Sheet 1: Instructions
Instructions on completing the F-34 form


You no longer have to list business expenses by day.


The new form is set up so that each receipt(backup) is listed by the date of purchase


Receipts should be taped down to a piece of paper (8 1/2x 11), multiple receipts can be attached on the paper






Required Information




Student Name = First Name then Last Name


STUDENT ID/URID= 8 digit student ID number (also known as URID)


you can find the ID number by logging into HRMS, it is listed in the "Your Information" section below the Bumble Bee


HRMS Mailing Address: this is the address where the check will be mailed


AP does not have access to personal records


Students should view/edit the mailing address:


*Login to HRMS http://www.rochester.edu/working/


*Main Menu


*Self Service >Personal Information (the mailing address is where the check will be mailed)






Street Address (including Apartment number)


City


State


Zip Code






Administrators contact information for Questions


Name=Administrators name


Phone Number= Administrators office phone number


Box # = Administrators interoffice mail Box number


Email address = Administrators UR email address




Receipt (Business expense) entry




Purchase Date=date of purchase in the format MM/DD/YY (for hotel or airline fees list the date the payment was made)


Expense Category - select the type of expense from the drop down menu

List of categories in the drop down menu



Airfare-paid by employee


Annual subscription


Car Rental


Cell phone-monthly reimbursement


Conference registration


Dues


Group meal


Individual meal


Lodging


Lyft


Mileage-attach completed mileage log


Monthly subscription


Renewal fees


Supplies


Taxi


Uber


Working meal


Other


Detailed Description of Expense=explanation of the receipt(expense)


Category Example of Description


Airfare-paid by employee Airfare Rochester-Atlanta round trip for XXX Conference 9/1 and 9/4


Annual subscription 2018 renewal for New England Journal of Medicine for updates in my field


Car Rental 9/1-9/4 auto rental used during XXX Conference


Cell phone-monthly reimbursement 10/8-11/7 cell for on-call/after-hours access


Conference registration 2018 XXX Conference, attending and presenting


Dues 2019 ZZZ dues required for my position


Group meal Candidate interview at Grappa(Jim Blue, Jack White, and Sydney Smith)


Individual meal Dinner while at the XXX Conference in Atlanta


Lodging 9/1-9/4 hotel while attending the XXX Conference in Atlanta


Lyft Transportation from Atlanta airport to hotel for XXX Conference


Mileage-attach completed mileage log Mileage for patient visits, between clinics, etc. (A completed Mileage Log sheet must be attached)


Monthly subscription 9/1-9/30 Dropbox for department file sharing


Renewal fees 2016-2018 DEA renewal required for my position


Supplies Utensils and paper products for break room


Taxi for Presenter from airport to River Campus


Uber From hotel to airport (Atlanta) returning from XXX Conference


Working meal Lunch with John Doe, Amy Thomas, and Bill Sims to discuss 2019 budget


Other






Amount=enter amount the Student is requesting reimbursement for for this receipt






Accounts to be charged=Company number (3 digits), Spend Category (SC then 5 digits), and FAO (2 Letters followed by 6 digits)


The total reimbursement amount can be broken out among 4 lines (up to 4 different Spend Categories and/or FAO's






Total Expense= Formula do not enter in this box, CONFIRM the sum of the accounts to be charged lines, must match total of all receipts listed in the grid above






Balance due from University to Student= Formula do not enter in this box,CONFIRM that the amount to be reimbursed to the Student is correct






Description of Expenses for Ledger=this is a short explanation of all expenses/receipts listed above.


This description will show on the Ledger. EX: 2018 XYZ Conference









Once the F-34 form is completed and approved make a copy of the F-34 form and all receipts for department files


Place a staple(or a binder clip) at the top in the center to secure F-34 form to receipts. Receipts should be taped to a piece of paper (8 1/2 x 11)


Send orginal F-34 form and original receipts to Accounts Payable (AP) at Box 278958 via interoffice mail


The words contained in this file might help you see if this file matches what you are looking for:

...Sheet instructions on completing the f form you no longer have to list business expenses by day new is set up so that each receipt backup listed date of purchase receipts should be taped down a piece paper x multiple can attached required information student name first then last idurid digit id number also known as urid find logging into hrms it in quot your section below bumble bee mailing address this where check will mailed ap does not access personal records students viewedit login httpwwwrochestereduworking main menu self service gt street including apartment city state zip code administrators contact for questions nameadministrators phone office box interoffice mail email ur expense entry datedate format mmddyy hotel or airline fees payment was made category select type from drop categories airfarepaid employee annual subscription car rental cell phonemonthly reimbursement conference registration dues group meal individual lodging lyft mileageattach completed mileage log monthly ...

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