Sheet 1: User Manual

	
	

		
CAPITAL PROJECT CLOSURE FORM USER MANUAL
	
	

		


	
	

		
Project Information
	
	

		
DESIGN START DATE: Enter the date at which the design phase began.
	
	

		


	
	

		
CONSTRUCTION START DATE: Enter the date at which the acquisition or development of the infrastructure began.
	
	

		


	
	

		
PROJECT COMPLETION DATE: Enter the date at which the infrastructure was acquired or developed and became operational and all expenditures were incurred.
	
	

		


	
	

		
Budget Section
	
	

		
GENERAL: 
	
	

		
        AVED APPROVED BUDGET COLUMN: Information should align with the budget included in the approved business case.
	
	

		


	
	

		
        ACTUAL PROJECT COSTS COLUMN: Enter actual project costs.
	
	

		


	
	

		
PRE-PLANNING: Enter any pre-design costs.
	
	

		


	
	

		
PLANNING AND DESIGN FEES: Includes all design consultants: architectural, structural, mechanical, electrical, geotechnical, code, LEED etc.
	
	

		


	
	

		
PROJECT MANAGEMENT: Enter actual fee if required.
	
	

		


	
	

		
OTHER: Include any other planning and design costs not covered by above categories.  Please identify what these are. 
	
	

		


	
	

		
NEW CONSTRUCTION: Enter actual costs for construction.  Fit-up of new shelled space should also be included here. 
	
	

		


	
	

		
RENOVATIONS: Enter actual costs for renovations.  Fit-up of existing, older space should also be included here.
	
	

		


	
	

		
SUPPLEMENTARY BUILDING COSTS: Enter any building premium costs incurred.  Please identify what these are.
	
	

		


	
	

		
SITE DEVELOPMENT: Enter actual costs for site development associated with project.  
	
	

		


	
	

		
SUPPLEMENTARY SITE COSTS: Enter any site premium costs incurred.
	
	

		


	
	

		
CONSTRUCTION CONTINGENCY: Enter actual amount remaining, if any.
	
	

		


	
	

		
OTHER: Enter any other costs not captured by categories above.  Please identify what these are.
	
	

		


	
	

		
LOOSE FURNITURE AND EQUIPMENT: Enter actual loose furniture and equipment costs.  Please note fixed furniture items should be included in the construction/renovation category.
	
	

		


	
	

		
DEVELOPMENT COST CHARGES, PERMITS: Enter actual costs for building permit, connection fees, DCC's, development permit and any other regulatory permits.
	
	

		


	
	

		
LEGAL: Enter actual legal costs.
	
	

		


	
	

		
COMMISSIONING: Enter actual costs for e.g. commissioning agent, balancing, integration, duct cleaning.
	
	

		


	
	

		
OTHER: Enter any other completion costs.  Please identify what these are. 
	
	

		


	
	

		
Funding Sources Summary
	
	

		
AVED APPROVED BUDGET: Enter funding sources as per approved business case.  

ACTUAL PROJECT COSTS: Enter final project costs.
	
	

		


	
	

		
Cashflow - Actuals and Forecast
	
	

		
GENERAL: Cashflow is defined as the draw-down of funding from any of the project funding sources in recognition of an expenditure (e.g. when provincial funding is drawn down from the COA banking system).  It takes into account: 
     • Timing of release of holdbacks;
     • COA banking system cut-off dates; and
     • Availability of funding on a COA.
 
	
	

		


	
	

		
Space Summary
	
	

		
GENERAL: If construction/renovation costs are not associated with an area, but are instead for e.g. electrical or mechanical upgrades, please include name of the building in which the work is being done and add a note on the summary specifying what the costs are for.
	
	

		


	
	

		
APPROVED NET AND GROSS M2: Enter approved m2, as per approved business case. 
	
	

		


	
	

		
ACTUAL NET AND GROSS M2: Enter actual m2.
	
	

		


	
	

		
APPROVED TOTAL FTE CAPACITY OF BUILDING: Enter total full-time equivalent capacity of building, as per approved business case.
	
	

		


	
	

		
ACTUAL TOTAL FTE CAPACITY OF BUILDING: Enter actual total full-time equivalent capacity of building.
	
	

		


	
	

		
APPROVED NET NEW FTE CAPACITY OF BUILDING: Enter net new full-time equivalent capacity of building, as per approved business case.
	
	

		


	
	

		
ACTUAL NET NEW FTE CAPACITY OF BUILDING: Enter actual net new full-time equivalent capacity of building.