Filetype Excel XLSX | Posted on 10 Aug 2022 | 3 years ago
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Sheet 1: 1. Modules
| Modules | ||||
| Instructions for completing the integrations sheet are available in section four (4) of the RFP. | ||||
| ID # | SIS Module | Need | Included in Product? | Vendor Comments |
| 1 | Assessments | District Required | ||
| 2 | Attendance | District Required | ||
| 3 | Communications | District Required | ||
| 4 | Federal & State Reporting | District Required | ||
| 5 | Fee Management/Payment (including Free & Reduced Lunch) | District Required | ||
| 6 | Gradebook | District Required | ||
| 7 | Health/School Nurse | District Required | ||
| 8 | Home Access (Parent & Student Portals) | District Required | ||
| 9 | Online Student Enrollment/ Registration | District Required | ||
| 10 | Report Cards & Progress Reports | District Required | ||
| 11 | Reporting and Extracts | District Required | ||
| 12 | Special Education | District Required | ||
| 13 | Staff Information | District Required | ||
| 14 | Student Discipline/Behavior | District Required | ||
| 15 | Student Information | District Required | ||
| 16 | Student/Course Scheduling | District Required | ||
| 17 | Transcripts | District Required | ||
| 18 | Transportation | District Required |
| Functional Requirements | ||||||
| Instructions for completing the functional requirements are available in section four (4) of the RFP. | ||||||
| ID # | Category | Sub-Category | Requirements Ability to ... |
Need | Included in Current Version? | Vendor comments |
| 19 | Assessments | access & control | allow teachers access to student assessment information including the ablity to view and analyze information for their class or an individual student | District Required | ||
| 20 | Assessments | alerts/ communication |
include achievement scores on parent portal showing bar graphs of where student stands; Include rubric describing what percentages mean | District Preferred | ||
| 21 | Assessments | alerts/ communication |
embed explanations into assessment reports so that teachers, parents, etc. can have a better understanding of what the reports mean and how it is used to improve student performance | District Preferred | ||
| 22 | Assessments | alerts/ communication |
"turn off" assessment in parent portal when uploading new assessments to give teachers a chance to review assessment results before they go live to parents. | District Preferred | ||
| 23 | Assessments | assessments | locate District assessments in one place on SIS; each assessment is easy to read on one screen | District Required | ||
| 24 | Assessments | assessments | access all assessments taken while in-District with view available in the SIS | District Required | ||
| 25 | Assessments | data input | easily view and update fields for student accomodations | District Required | ||
| 26 | Assessments | display | display multiple year assessment information for each student accessible by teacher, administrators, etc. | District Required | ||
| 27 | Assessments | fed/ state reporting |
vendor has dedicated resources for monitoring IL state reporting requirements. Ability and dedicated to identifying and updating state testing requirements, modifying state reporting fields in SIS and communicating changes with the District in a timely fashion. (Define SLA for updates in the vendor comments) All reports are tested and validated before testing data pull/uploads occur. | District Required | ||
| 28 | Assessments | search & reporting | advanced abilities to search and report on assessment information by test, year, student, etc. | District Required | ||
| 29 | Assessments | search & reporting | use strong ad hoc reporting capabilities to report on and analyze Assessment data, grades, interventions, etc. | District Required | ||
| 30 | Assessments | search & reporting | view/print (print-friendly format) information from SIS on assessment results by class level, grade level, building level, etc. basis | District Required | ||
| 31 | Assessments | search & reporting | view a summary screen of local and standardized test results - i.e. where students are in relation to local/state/national benchmarks | District Preferred | ||
| 32 | Assessments | search & reporting | review and verify IEP/504 testing accomodations for students before clearing a standardized test or reporting data to the state | District Preferred | ||
| 33 | Assessments | upload/ integration |
export student information for state testing purposes (in multiple formats, including state-defined formats) | District Required | ||
| 34 | Assessments | upload/ integration |
import assessment data from vendors and other SQL-based data sources | District Required | ||
| 35 | Assessments | upload/ integration |
automated import of assessment data from Aims Web+ (progress monitoring) on a nightly basis | District Required | ||
| 36 | Assessments | upload/ integration |
import results and information from state testings (testing date, target performance, actual performance, etc.) | District Required | ||
| 37 | Assessments | upload/ integration |
upload summary level scores (i.e.: reading data) on all students in a school. | District Required | ||
| 38 | Assessments | upload/ integration |
upload and diplay a record of assessment dates and scores by student, class, building, etc. | District Required | ||
| 39 | Attendance | access & control | access and take attendance from computers, tablets, and hand held devices/smart phones | District Required | ||
| 40 | Attendance | access & control | input/edit attendance from a student's visit to a location (health office, dean's office, any place in building, classroom, front desk) with audit control of who entered data, user's "role" (Dean, Health Tech, Office …), and date/time of entry | District Required | ||
| 41 | Attendance | access & control | enter/view attendance from a student's home school and all serving schools e.g. for a specific student (not for all students within the schools) attending two high schools, all teachers/counselors/and staff supporting the specific student are able to take and/or view all aspects of the student's attendance even across buildings |
District Required | ||
| 42 | Attendance | access & control | provide short term substitute teachers with access to attendance module and selected health/sped indicators | District Required | ||
| 43 | Attendance | access & control | provide teacher aids/paraprofesionals/EL/etc. with attendance viewing rights for their students | District Required | ||
| 44 | Attendance | access & control | access attendance data for student's time within District for the student's home school and all currently serving schools | District Required | ||
| 45 | Attendance | alerts/ communication |
send teachers ON SCREEN alerts (not email) if attendance/lunch count is not entered within specified time period based on bell schedule (e.g. within 10-15 minutes of class start based on bell schedule) | District Preferred | ||
| 46 | Attendance | alerts/ communication |
send notifications to front office, department chair, etc. when attendance is not taken within a specified period of time | District Required | ||
| 47 | Attendance | alerts/ communication |
flag students ON SCREEN (not email) whose attendance has not been recorded but the attendance was recorded for the class | District Nice to Have | ||
| 48 | Attendance | alerts/ communication |
alert front office/admin when student marked present in previous period is marked absent | District Preferred | ||
| 49 | Attendance | alerts/ communication |
set trigger for notifications/phone calls to parents/guardians when students are absent but not called out (unverified absences) | District Nice to Have | ||
| 50 | Attendance | alerts/ communication |
flag students with excess absences, tardies, truancies by day/period with ability to alert teachers/deans/ counselors/etc. ON SCREEN when excessive attendance item occur | District Required | ||
| 51 | Attendance | alerts/ communication |
auto-generate a referral/detention consequence for a student with District-defined tardy value. Ability to notify teacher, dean, admin of tardy referral. | District Preferred | ||
| 52 | Attendance | alerts/ communication |
auto-generate attendance and tardy notifications by building level (i.e. ES/MS/HS determine the types of attendance & behavior notifications to be sent to parents and timing of notifications). | District Preferred | ||
| 53 | Attendance | alerts/ communication |
auto-generate notifications on District configuration to parents/guardians regarding chronic absences, tardies and truancies; include in list of communications via parent portal | District Preferred | ||
| 54 | Attendance | alerts/ communication |
trigger alerts to deans, teachers, etc. when tardies reach designated values for marking periods; ability to reset tardy counts each marking period | District Required | ||
| 55 | Attendance | alerts/ communication |
for alerts to be sent to parents/guardians via their preferred method of communication (email/text/ phone call) with communication tracked via parent portal. | District Preferred | ||
| 56 | Attendance | display | display student information, picture, and absence reason codes/comments on attendance screen | District Required | ||
| 57 | Attendance | display | display advanced notice of student absence so that it is easily viewable by teachers e.g. building secretary has marked student for early dismisal based on parent call; teacher should be able to easily view this information |
District Required | ||
| 58 | Attendance | display | provide MS/HS teachers with view of student's attendance record for entire day (including prior period attendance taken by other teachers.) To include verified/unverified absence information. | District Required | ||
| 59 | Attendance | display | view ON SCREEN total tardies/absences per student accessible by teachers, administrators, deans, etc. | District Required | ||
| 60 | Attendance | display | view student location (nurses office, pull-out SPED/ESL service, etc.) through the attendance tab (i.e. this would be through attendance/scanning of student's ID) | District Required | ||
| 61 | Attendance | display | view attendance at a high level view for a class, grade level, building, etc. | District Required | ||
| 62 | Attendance | display | display admin view of lunch and attendance counts by class on one screen | District Required | ||
| 63 | Attendance | features | view and take lunch count in same screen as attendance | District Preferred | ||
| 64 | Attendance | features | allow students to select lunch choice via SIS; Ability to accumulate and consolidate lunch choices | District Nice to Have | ||
| 65 | Attendance | features | allow parents to report absences via parent portal - name of student, drop down of absent options (tied to absence codes), dates of absence, free form comment box. Should include way to verify absence (i.e. verify parent, not student, is reporting absence) | District Nice to Have | ||
| 66 | Attendance | features | allow secretaries to enter attendance and attendance comments from a single screen; users need have free-form large comment blocks to also access and view within the attendance module | District Required | ||
| 67 | Attendance | features | parents (via portal) or secretaries to enter attendance/code in advance for any date or date-range in which the student is known to be absent (e.g. vacation) | District Required | ||
| 68 | Attendance | features | visually display Attendance in parent portal including color coding based on attendance codes, comments and all attendance communications. | District Required | ||
| 69 | Attendance | features | District ability to automatically delay view of attendance on portal to end of day | District Nice to Have | ||
| 70 | Attendance | features | integrate attendance with grade book including teacher's ability to see who was absent for a test or assignment due date | District Required | ||
| 71 | Attendance | features | scan student's id to record attendance | District Nice to Have | ||
| 72 | Attendance | features | scan student's id to check student in/out of school. Student name and time of entry/departure pops up on screen; Admin is able to select absent code from drop down | District Nice to Have | ||
| 73 | Attendance | features | auto generate student pass or alert teacher ON SCREEN when student is checked in late to school | District Nice to Have | ||
| 74 | Attendance | features | allow libraries, academic help locations, credit remediation centers, etc. to scan ids and record student attendance | District Nice to Have | ||
| 75 | Attendance | features | set up and take student attendance during detentions (should not impact state reported attendance) | District Nice to Have | ||
| 76 | Attendance | features | allow supporting services to take attendance (not state reported)/track students during non-class time (EL/Special Ed pull outs/etc). To track student location and minutes of service being provided | District Required | ||
| 77 | Attendance | IT set up | set up attendance for all day or by period | District Required | ||
| 78 | Attendance | IT set up | set up attendance for each period during block scheduled classes | District Required | ||
| 79 | Attendance | IT set up | setup and establish roles to track attendance for a student across several buildings | District Required | ||
| 80 | Attendance | IT set up | load and maintain a reason code table for attendance. Ability to load codes by period (MS/HS) or all day (EC/ES). (District currently has 41 codes distinguished by period and all day codes) |
District Required | ||
| 81 | Attendance | IT set up | color code all attendance codes | District Nice to Have | ||
| 82 | Attendance | IT set up | set up codes as excused/unexcuse absences for state reporting | District Required | ||
| 83 | Attendance | IT set up | assign absent codes by building/grade level | District Required | ||
| 84 | Attendance | IT set up | to set a default gradebook attendance status | District Required | ||
| 85 | Attendance | IT set up | allow teachers to mark all students present with one click | District Required | ||
| 86 | Attendance | IT set up | match attendance codes to discipline consequences & notifications with ability to automatically send notifications to parents/teachers/deans based on District policies | District Required | ||
| 87 | Attendance | IT set up | integrate with Hero or other third party products for attendance taking and recording of tardies | District Optional | ||
| 88 | Attendance | IT set up | set an attendance code as active or inactive | District Required | ||
| 89 | Attendance | search & reporting | utilize advanced searching and reporting capabilities within Attendance. Ability to search by attendance code, number of absences, etc. | District Required | ||
| 90 | Attendance | search & reporting | view and report on attendance across buildings for students who are being served by multiple schools | District Required | ||
| 91 | Attendance | search & reporting | search for and print daily, weekly, monthly or annual attendance records for a single student, class, grade level, etc. for current year and/or previous year | District Required | ||
| 92 | Attendance | search & reporting | identify and report on 1/2 day, full day absences in a calendar or chart format | District Required | ||
| 93 | Attendance | search & reporting | create a continuous attedance report showing student's days of attendance and number of days not enrolled (e.g. show full attendance record for student whose enrollment was de-activated because of 15+ days of absence.) | District Required | ||
| 94 | Attendance | search & reporting | view a visual display of attendance by period or day: color coded calendar display, bar chart, pie chart | District Required | ||
| 95 | Attendance | search & reporting | generate 5% and 10% absentee/tardy reports based on provided date and other parameters | District Required | ||
| 96 | Attendance | search & reporting | select the periods of attendance being reviewed, including the ability to include period attendance data from prior years | District Required | ||
| 97 | Attendance | search & reporting | compare student absentee information with schoolwide attendance data - e.g. the student has be absent for x number of days (%) compared to school average absence of x days (%) | District Required | ||
| 98 | Attendance | search & reporting | calculate the % of absences for a particular class or period | District Required | ||
| 99 | Attendance | search & reporting | print out a legend of attendance codes on any attendance reports or portals with the ability to translate the legend | District Preferred | ||
| 100 | Attendance | search & reporting | track truancy information by student, class, teacher, level, building, etc. | District Required | ||
| 101 | Attendance | search & reporting | identify and report on students with perfect attendance by grade/building/district | District Required | ||
| 102 | Attendance | upload/ integration |
easily create and print flexible seating charts per class on a single page | District Required | ||
| 103 | Attendance | upload/ integration |
take attendance from a seating chart | District Required | ||
| 104 | Bilingual | alerts/ communication |
identify students and notify building secretaries/EL staff when a Home Language response is provided other than English | District Required | ||
| 105 | Bilingual | alerts/ communication |
add an indicator for students receiving ELL/LEP services and see the start date from the same screen | District Required | ||
| 106 | Bilingual | alerts/ communication |
alert District EL staff when changes are made to a student's language status | District Required | ||
| 107 | Bilingual | alerts/ communication |
inform/alert teacher at each reporting period when translated report cards are required for a family | District Required | ||
| 108 | Bilingual | alerts/ communication |
auto-generate letters for notification of EL services based on state requirements, including the abililty to print letter for sending to parents | District Required | ||
| 109 | Bilingual | alerts/ communication |
notify EL teacher ON SCREEN when a student with EL services transfers into the building from another District school | District Preferred | ||
| 110 | Bilingual | display | easily view all of a students ACCESS scores while in-District | District Required | ||
| 111 | Bilingual | features | upload EL service information from other schools when student transfers into the District, including ability to upload information to student's record | District Required | ||
| 112 | Bilingual | features | limit building secretary's ability to only change student language to "English" when student has been exited from the EL program and parent letter received | District Required | ||
| 113 | Bilingual | features | allow building secretary's to change student language to a language other than "English" as requested by parent, including uploading parent request | District Required | ||
| 114 | Bilingual | features | date stamp and create audit trail for changes to home and/or native language | District Required | ||
| 115 | Bilingual | features | upload language screening sheets, District EL Data Sheets and other EL assessment records to the student record | District Required | ||
| 116 | Bilingual | features | upload information from EL Data Sheets into EL data fields (e.g. create interface or replicate from in SIS) | District Nice to Have | ||
| 117 | Bilingual | features | input ELL and LEP program enrollment for student | District Required | ||
| 118 | Bilingual | features | mark students whose parents are opting out of EL services for their student(s) | District Required | ||
| 119 | Bilingual | features | mark students with an indicator based on EL status and Access test results (In Program; Monitor; Exit), including searching and reporting on student EL status by grade level, school, district | District Required | ||
| 120 | Bilingual | features | input start/end dates for EL monitoring (Access passing date to + 3 years) | District Required | ||
| 121 | Bilingual | features | allow EL teachers/support staff to track attendance and time of services for students receiving EL services. Attendance is not to impact State Reporting attendance. | District Required | ||
| 122 | Bilingual | features | provide EL teachers with gradebook access to record services provided and student progress towards EL competence | District Required | ||
| 123 | Bilingual | features | easily assign a student to an EL teacher/service provider | District Required | ||
| 124 | Bilingual | IT set up | automatically load home language and native language from Home Language Survey completed during enrollement in SIS or from data entered by a staff member | District Required | ||
| 125 | Bilingual | search & reporting | search and report on all students for whom home language or native language is not English | District Required | ||
| 126 | Bilingual | search & reporting | search and report on all native and home languages by student, building, District, etc. | District Required | ||
| 127 | Bilingual | search & reporting | search and report on all EL fields (including custom fields) by student, class, level, building, district, etc. | District Required | ||
| 128 | Bilingual | search & reporting | create/print a roster of all students receiving EL services in a school | District Required | ||
| 129 | Bilingual | search & reporting | view and report on all fields of EL screening test results | District Required | ||
| 130 | Bilingual | search & reporting | generate and print reports of student EL services by building. Form to be sent to schools for verification of EL services (currently, Bilingual Dept provides teachers with list of current EL sstudents/EL teachers input the services being received/Bil Dept compares to info in SIS) | District Required | ||
| 131 | Bilingual | search & reporting | generate report of number and percentage of EL students per teacher, per course for balancing purposes | District Required | ||
| 132 | Bilingual | search & reporting | generate report demonstrating EL progress over time: name of student, home language, report card grades, EL competences, etc. | District Required | ||
| 133 | Bilingual | security | set permissions to EL specific fields by user group (building secretaries/EL teachers/EL District staff, etc.) | District Required | ||
| 134 | Communication | alerts/ communication |
consolidate messages for households - i.e. send one mailing per household even if connected students are at different buildings | District Preferred | ||
| 135 | Communication | alerts/ communication |
set up automatic notifications by building level (ES, MS, HS) for attendance and behavior based on parent preferences | District Preferred | ||
| 136 | Communication | alerts/ communication |
track and provide ability to report on the delivery results of electronic communications sent from the SIS between parent and district including communication type, who is communicating, time and date of communication, comments | District Preferred | ||
| 137 | Communication | alerts/ communication |
use 1-click to pull up email editor from anywhere in system | District Nice to Have | ||
| 138 | Communication | alerts/ communication |
create and manage multiple communication types from any screen throughout the SIS, integrated with communication tools | District Preferred | ||
| 139 | Communication | alerts/ communication |
provide multi-language options for teacher, building and District communications - written and oral | District Required | ||
| 140 | Communication | alerts/ communication |
allow users by role to record comments about phone conversations - time/date of communication, purpose, result, etc. which has the option to be shared with all roles associated with the student | District Preferred | ||
| 141 | Communication | alerts/ communication |
make all District communications surrounding a student available to all people supporting the student, regardless of building assignment (e.g. home school counsellor has access to all serving school communications with student's parent(s) | District Preferred | ||
| 142 | Communication | alerts/ communication |
make all District communications surrounding a student available via the parent portal | District Preferred | ||
| 143 | Communication | direct communication | select/assign email groupings for communications | District Preferred | ||
| 144 | Communication | direct communication | allow teachers to contact one or more student/parent or whole class via class roster or gradebook | District Required | ||
| 145 | Communication | direct communication | provide a central repository of attendance/behavioral/ discipline and other communication between family and school (dean, counselor, teacher, front office…) including notes, date/time, who entered / ability to one-click pull up from Student Profile/Dashboard | District Preferred | ||
| 146 | Communication | IT set up | support email delivery using SIS provided mail server with support for authenticated and TLS connections | District Required | ||
| 147 | Communication | IT set up | support email delivery using SIS provided mail server with support for Office 365 | District Preferred | ||
| 148 | Communication | upload/ integration |
sync staff demographic and contact information from HRIS, the District currently uses Lawson | District Required | ||
| 149 | Communication | upload/ integration |
sync Active Directory attributes to the SIS based on a match of Employee or Student ID | District Required | ||
| 150 | Communication | upload/ integration |
export emergency contact information to mass communication system and exempting students whose parents have opted out of communications, the District currently uses ConnectEd | District Required | ||
| 151 | Communication | upload/ integration |
send emails and appointments directly from the SIS without desktop integration, formatted for Microsoft Outlook iCal | District Required | ||
| 152 | Discipline/ Behavior |
access & control | allow dean to access to all students in a building including access to student demographic info, indicators/health alerts, behavior (both current and prior yr), attendance, and grades | District Required | ||
| 153 | Discipline/ Behavior |
access & control | assign students to deans alphabetically or by grade | District Required | ||
| 154 | Discipline/ Behavior |
access & control | scan id's via mobile devices with easy access to student info, schedules, and contact information | District Nice to Have | ||
| 155 | Discipline/ Behavior |
access & control | initiate a call from the contact information provided in a student's record from a mobile device; i.e. number can be automatically dialed | District Optional | ||
| 156 | Discipline/ Behavior |
access & control | access student data for all students who will receive services in the school in an upcoming academic year (e.g. 8th grader coming to school for math classes) | District Required | ||
| 157 | Discipline/ Behavior |
alerts/ communication |
alert teachers (ES/MS) ON SCREEN when student is in problem solving (RTI). Provide teacher with link to intervention and list of strategies to use with student | District Preferred | ||
| 158 | Discipline/ Behavior |
alerts/ communication |
create, modify and issue discipline emails/letters to parents after event occurred and consequence determined. | District Preferred | ||
| 159 | Discipline/ Behavior |
alerts/ communication |
auto generate discipline letters for District defined consequences and/or time lengths (i.e. 1-3 day suspensions, 4 day suspensions, 5-10 day suspensions, possible expulsion) | District Required | ||
| 160 | Discipline/ Behavior |
alerts/ communication |
send discipline notifications to parents via email/text/etc. on schedule as determined by District | District Preferred | ||
| 161 | Discipline/ Behavior |
consequences | schedule students for detention within the system - location; date & time; etc. Information is tied to student and able to be seen by deans, teachers, counselors, etc. | District Preferred | ||
| 162 | Discipline/ Behavior |
consequences | share detention and other discipline consequences via parent portal - type of consequence, when/where detention/suspension to occur; reason for consequence; etc. | District Preferred | ||
| 163 | Discipline/ Behavior |
consequences | send notifications to parents/guardians when incident occurs and when consequence is scheduled | District Preferred | ||
| 164 | Discipline/ Behavior |
consequences | allow parent to put an electronic signature on a reported discipline incident, showing acknowledgement that they have seen it | District Nice to Have | ||
| 165 | Discipline/ Behavior |
consequences | track attendance for detentions with ability to add free form comment about student behavior during the detention | District Nice to Have | ||
| 166 | Discipline/ Behavior |
consequences | build automatic processes for consequences. For example, if student receives an in-school detention, a notification to parents/teachers/admin will automatically be generated and sent; student will be scheduled into location for in-school suspension; etc. | District Preferred | ||
| 167 | Discipline/ Behavior |
discipline event | align the recording, management, and the processes related to discipline/behavior with school, District and state requirements (OCR) | District Required | ||
| 168 | Discipline/ Behavior |
discipline event | record a behavior incident; the date of the incident; the location of an incident (free form and/or drop down) and ability to attach 1+ person to the incident as a participant or witness | District Required | ||
| 169 | Discipline/ Behavior |
discipline event | allow deans to easily input discipline information into system without taking notes, providing other permitted invidivudals access to enter additional information | District Required | ||
| 170 | Discipline/ Behavior |
discipline event | record essential information for out-of-school behavior incidents on mobile devices with ability to tag these incidents for futher follow-up during the next school day | District Required | ||
| 171 | Discipline/ Behavior |
discipline event | record descriptive, free form notes for each participant and/or witness of an incident | District Required | ||
| 172 | Discipline/ Behavior |
discipline event | upload and attach scans of all related notes/forms to discipline incidents | District Required | ||
| 173 | Discipline/ Behavior |
discipline event | input and track OCR information such as seclusion and restraining events. This may be an OCR checkbox with free form/drop down comments | District Required | ||
| 174 | Discipline/ Behavior |
discipline event | have student and/or parent enter digital signature for a behavioral incident and its consequence | District Nice to Have | ||
| 175 | Discipline/ Behavior |
display | easily view a list of incidents by student , date of incident and consequence/intervention for the current year; viewable by dean/principal/etc. | District Required | ||
| 176 | Discipline/ Behavior |
display | view full discipline incident history record of student while in District | District Required | ||
| 177 | Discipline/ Behavior |
display | view all communications with parents regarding discipline and attendance events: date/time of communication; type of communication; major topic of communication, etc. | District Required | ||
| 178 | Discipline/ Behavior |
features | easily track positive behavior for students with ability to autogenerate communication to parent regarding positive behavior. Include a comment drop down box and free form field | District Required | ||
| 179 | Discipline/ Behavior |
features | record all state-required OCR data on one SIS screen with ability to search/report on the fields. Include ability to collect restraint information as required for mandated reporting | District Required | ||
| 180 | Discipline/ Behavior |
fed/ state reporting |
Vendor develops and maintains state required OCR report in SIS | District Required | ||
| 181 | Discipline/ Behavior |
fed/ state reporting |
automatically pull information from selected prior year(s) into OCR reporting | District Required | ||
| 182 | Discipline/ Behavior |
fed/ state reporting |
mark items as "optional" for OCR reporting purposes, as defined by OCR criteria; system does not pull this information - leaves the fields blank | District Required | ||
| 183 | Discipline/ Behavior |
IT set up | upload and maintain drop down lists for discipline and action codes with the ability to tally and report on behavior events by school, grade, district | District Preferred | ||
| 184 | Discipline/ Behavior |
IT set up | upload discipline codes from IBS website | District Required | ||
| 185 | Discipline/ Behavior |
IT set up | assign color codes to behavior events and consequences | District Preferred | ||
| 186 | Discipline/ Behavior |
IT set up | designate discipline fields/state required fields as "required" to ensure their completion (i.e. user cannot continue/finalize report without completing the required fields) | District Required | ||
| 187 | Discipline/ Behavior |
IT set up | integrate attendance tracking functions to support visibility of student location | District Preferred | ||
| 188 | Discipline/ Behavior |
IT set up | clearly distinguish between required mandated reporting items and district-only items (e.g. discipline notes vs number of behavior incidences) | District Required | ||
| 189 | Discipline/ Behavior |
referrals | make referrals for any student within building, no matter what role person has. (e.g. current system only allows teachers to make referrals for students in their classes; admin not able to initiate referral) | District Preferred | ||
| 190 | Discipline/ Behavior |
referrals | allow deans to modify/correct referrals before turning referral into an incident. Audit tracking of all changes (date/time stamp, who made change, change made) | District Required | ||
| 191 | Discipline/ Behavior |
referrals | allow for work flow in the behavior process. (i.e. A behavior referal should have a stages for review, investigation, parent communication, consquence, etc.) | District Required | ||
| 192 | Discipline/ Behavior |
referrals | allow staff member initiating a referral to track the incident and see its outcome | District Preferred | ||
| 193 | Discipline/ Behavior |
referrals | alert Deans, Social Workers, etc. ON SCREEN in the SIS when new student referrals are entered | District Preferred | ||
| 194 | Discipline/ Behavior |
referrals | provide an ON SCREEN list of unprocessed or in-process referrals for Deans/Administrators | District Required | ||
| 195 | Discipline/ Behavior |
search & reporting | search and report on referrals/incidents by grade level/school/demographic group/etc. | District Required | ||
| 196 | Discipline/ Behavior |
search & reporting | search and report on discipline events by incident and action code with reports being exportable to excel | District Required | ||
| 197 | Discipline/ Behavior |
search & reporting | produce report of students with x number of incidents by type of incident | District Preferred | ||
| 198 | Discipline/ Behavior |
search & reporting | have a visual view of discipline events: via calendars/pie charts/bar charts, etc. for student, teacher, level, building, district level | District Preferred | ||
| 199 | Discipline/ Behavior |
search & reporting | generate comprehensive behavior reports for end of year state reporting | District Required | ||
| 200 | Discipline/ Behavior |
search & reporting | generate comprehensive behavior reports for seclusion and restraint instances as determined by mandated reporting | District Required | ||
| 201 | Early Childhood | access & control | provide serving school with access only to EC students attending the school | District Required | ||
| 202 | Early Childhood | access & control | provide EC teachers with access to a grade book to record student progress | District Required | ||
| 203 | Early Childhood | alerts/ communication |
allow EC parents to access parent portal for student schedule, bus information, etc. | District Required | ||
| 204 | Early Childhood | alerts/ communication |
notify Special Services ON SCREEN when an EC student qualifies for services | District Required | ||
| 205 | Early Childhood | alerts/ communication |
auto-generate application material and registration for EC enrollment when student qualifies for EC services | District Required | ||
| 206 | Early Childhood | data input | enter minimal student information for potential EC students with ability to mark the student for assessment/ evaluation | District Required | ||
| 207 | Early Childhood | data input | input assessment/evaluation outcomes and status of student (Qualified/Not Qualified) | District Required | ||
| 208 | Early Childhood | data input | easily link EC qualified student with online registration submission | District Required | ||
| 209 | Early Childhood | data input | input and display start and end dates for student services | District Required | ||
| 210 | Early Childhood | IT set up | set up a template in the SIS system with links to EC and state flelds to steamline input of EC students | District Required | ||
| 211 | Early Childhood | search & reporting | easily view and report on EC students' planned elementary school (to view number and name of school) | District Required | ||
| 212 | Early Childhood | search & reporting | print enrollment report for all students registered in EC, including Homeroom and types of services receiving | District Required | ||
| 213 | Early Childhood | search & reporting | print and take attendance (not state reported) by bus rosters (based on bus number and student program) | District Required | ||
| 214 | Eligibility/ Weekly Progress Reports |
alerts/ communication |
flag student athletes who are ineligible/boarderline ineligible with beginning and end dates for ineligibility viewable by coaches, teachers, counselors, etc. | District Required | ||
| 215 | Eligibility/ Weekly Progress Reports |
alerts/ communication |
flag students elibility as Step 1, Step 2, Step 3 (MS only) with beginning and end dates for each step. Ability to input drop down or free form comments. Steps are levels of escalation for participation in a sport i.e. 1) Warning 2) Week Ineligibility 3) Removed Team |
District Required | ||
| 216 | Eligibility/ Weekly Progress Reports |
alerts/ communication |
list failing/near failing classes on a student's record viewable by coachers, teachers, deans, counselors, etc. | District Required | ||
| 217 | Eligibility/ Weekly Progress Reports |
alerts/ communication |
list ineligibility and reason for inelibigility on the student/parent portal | District Required | ||
| 218 | Eligibility/ Weekly Progress Reports |
alerts/ communication |
automatically notify student and parent(s) when student is receiving a failing/near failing grade | District Preferred | ||
| 219 | Eligibility/ Weekly Progress Reports |
alerts/ communication |
automatically notify student and parent(s) when student is deemed ineligible/boaderline eligible | District Preferred | ||
| 220 | Eligibility/ Weekly Progress Reports |
alerts/ communication |
send suspension notices/athletic accessibility limitations via pop-up screen or alert message to coaches, advisors if student is in an activity or sport. | District Required | ||
| 221 | Eligibility/ Weekly Progress Reports |
features | include a comment (drop down and/or free form) regarding progress report grade | District Required | ||
| 222 | Eligibility/ Weekly Progress Reports |
features | allow coaches to send communications to teachers, parents, students from an athletic team gradebook | District Required | ||
| 223 | Eligibility/ Weekly Progress Reports |
GPA calculation/ Class Rank |
calculate running, cumulative GPA for current term on weekly progress report | District Required | ||
| 224 | Eligibility/ Weekly Progress Reports |
GPA calculation/ Class Rank |
send alerts to teachers on District-defined days of the week, by level, for student athletes receiving a "D" or "F" in their class; alert is to prompt teacher to ensure grade is accurate | District Preferred | ||
| 225 | Eligibility/ Weekly Progress Reports |
IT set up | input and modify the number of classes a student must be passing to be eligible for athletic participation in the next week | District Preferred | ||
| 226 | Eligibility/ Weekly Progress Reports |
IT set up | identify student athletes through enrollment into an Athletic "course" | District Required | ||
| 227 | Eligibility/ Weekly Progress Reports |
search & reporting | generate weekly student progress reports on a designated frequency to determine eligility. Progress reports are to be cumulative for the quarter/semester and are created on a District defined schedule. Teachers have ability to update/modify grades before progress reports are final. Progress reports should be viewable via student/parent portal. |
District Required | ||
| 228 | Eligibility/ Weekly Progress Reports |
search & reporting | create a report of all students receiving D/F by class, grade level, alpha listing, etc. | District Required | ||
| 229 | Eligibility/ Weekly Progress Reports |
search & reporting | create a report listing ineligible/boarderline eligible students by grade level, sport, etc. | District Required | ||
| 230 | ES Scheduling |
fed/ state reporting |
ability to expedite enrollment for Kindergarten students (i.e. walk-in registration to assigning to a Home Room) | District Required | ||
| 231 | ES Scheduling |
pre-scheduling | ability to record and prevent student scheduling conflicts for students who should not be assigned to courses together (behavior, parent requests, legal purposes, etc.) | District Required | ||
| 232 | ES Scheduling |
pre-scheduling | ability to identify a specific teacher to a designated student which cannot be changed in automated scheduling | District Required | ||
| 233 | ES Scheduling |
pre-scheduling | have teachers complete "section recommendations" for students next school year with free form comments; ability to view/print (print-friendly format) recommendations/ comments | District Required | ||
| 234 | ES Scheduling |
pre-scheduling | solicit/view/print (print-friendly format) parent requests for class placement | District Required | ||
| 235 | ES Scheduling |
re-scheduling | easily re-activitate returning student who has been absent for extended time into same schedule | District Required | ||
| 236 | ES Scheduling |
schedule set up |
set up multiple pre-school schedules with different calendars (including by time of year) associated to/for teachers, students, etc. | District Required | ||
| 237 | ES Scheduling |
schedule set up |
easily set up and assign teachers/student to ES/Pre-school courses. Most students are assigned to the same teacher throughout day and receive grades for lit, math, science, ss. Students assigned as a class to different teachers for art, music and PE |
District Required | ||
| 238 | ES Scheduling |
scheduling | assign competency-graded courses (i.e. art, music and PE) with assigned teachers able to report competencies, grades and make comments | District Required | ||
| 239 | ES Scheduling |
scheduling | easily assign a subset of students to a teacher other than their homeroom teacher to report grades and make comments on a subject-by-subject basis | District Required | ||
| 240 | ES Scheduling |
scheduling | automatically mark students with an accelerated distinction, as "gifted" in a specific section of a course | District Required | ||
| 241 | ES Scheduling |
scheduling | assign identified students to special services - EL/SPED pull-out, reading interventions, etc. - with teacher and assigned specialists having the ability to take attendance (for student tracking only/not for state reporting) and record progress in gradebook. Timing of services to be adjusted easily based on the intervention schedule. | District Required | ||
| 242 | ES Scheduling |
scheduling | allow teachers to input flexible weekly class schedule into SIS showing subjects/topics covered per day with the ability to modify schedule for new units/modules. Viewable by adminstrators/viewable via parent portal. (i.e. ES schedule is not "fixed" like MS/HS. Teachers have ability to specify when subjects will be covered - subject to change during the school year. Timing of specials for class are also to be included on schedule so students can be "tracked" to a location.) |
District Required | ||
| 243 | ES Scheduling |
scheduling | allow for seamless lesson plan development based on curriculum catalog available in the SIS, including calendaring/scheduling and connections to the gradebook | District Required | ||
| 244 | ES Scheduling |
scheduling | mass load students (e.g. studenty roster) into a Home Room, class, or section. Students automatically loaded into all ES courses and special courses (art, music, PE) based on defined parameters | District Required | ||
| 245 | ES Scheduling |
search & reporting | view class rosters by grade level with ability to in-place adjust student in courses to balance classes | District Required | ||
| 246 | ES Scheduling |
search & reporting | provide user-friendly search and reporting capabilities for scheduling modules (i.e. print classroom information - teacher name, class) | District Required | ||
| 247 | ES Scheduling |
search & reporting | provide ability to share classroom information (i.e. teacher, class name, time, etc.) via parent portal at school-designated date/time. | District Required | ||
| 248 | Fees/FRL | FRL/Fees | complete fields within SIS to determine FRL and fee status for a household | District Required | ||
| 249 | Fees/FRL | FRL/Fees | automatically attach lunch and fee waivers/coupons to all members of a household | District Required | ||
| 250 | Fees/FRL | FRL/Fees | complete an application online and manage all information/forms required for FRL and fee waivers with security set on who can access/view the information by user group | District Required | ||
| 251 | Fees/FRL | FRL/Fees | automatically flag students for FRL/Fee Waiver status with limited viewing based on user rights | District Required | ||
| 252 | Fees/FRL | FRL/Fees | export FRL and fee coupon information to online payment platform | District Required | ||
| 253 | Fees/FRL | IT Set Up | set up custom business office fields/screen that is searchable, reportable. Must be able to export custom business fields to PushCoin | District Required | ||
| 254 | Fees/FRL | IT Set Up | attach fees to courses, activities, athletics; students charged fee when assigned to class/activity | District Required | ||
| 255 | Fees/FRL | IT Set Up | alert business office ON SCREEN when any course/activity is activitated in the Master Schedule which has a fee attached to it | District Required | ||
| 256 | Fees/FRL | IT Set Up | attach fees to online registration items; fees generated when student online registration is complete | District Required | ||
| 257 | Fees/FRL | upload/ integration |
integrate with online payment platform including ability to import/export information to/from SIS The District currently uses PushCoin for online payments |
District Required | ||
| 258 | Fees/FRL | upload/ integration |
auto populate lunch and fee waivers/coupons based on data imported from online payment platform | District Required | ||
| 259 | Grade Reporting | alerts/ communication |
send notifications to teachers informing them of when grades are to be input for midterm/quarterly/ semester report cards (i.e. grading windows) | District Preferred | ||
| 260 | Grade Reporting | alerts/ communication |
identify teachers that have not submitted grades for some or all students by a specified date. Ability to send teachers a reminder that grades need to be input by specified deadline | District Required | ||
| 261 | Grade Reporting | alerts/ communication |
autogenerate communication with parents when grade reporting is being turned off for marking period grade input. Inform parents when grade reports are to be turned off and turned on | District Preferred | ||
| 262 | Grade Reporting | alerts/ communication |
autogenerate communication with parents when marking period report cards are available via the parent portal | District Required | ||
| 263 | Grade Reporting | alerts/ communication |
notify students and teachers when incomplete grades are due at 4 week, 2 week, and 1 week increments | District Required | ||
| 264 | Grade Reporting | alerts/ communication |
allow parents to opt-out of translated reports cards; Flag students whose parents opt out and attach letter to file as needed | District Required | ||
| 265 | Grade Reporting | display | display and print (print-friendly format) individual student report cards, transcripts, and interim reports from student profile | District Required | ||
| 266 | Grade Reporting | display | display and print (print-friendly format) all student in-District report cards from student profile since the student was enrolled in the District | District Required | ||
| 267 | Grade Reporting | ELL | translate Preschool/ES report cards (including competencies and comments) into 10+ languages with teachers being able to enter competencies and comments in English. Translated report card should be accessible via parent portal | District Required | ||
| 268 | Grade Reporting | ELL | translate report cards, progress reports into 10+ languages with access via the portal | District Required | ||
| 269 | Grade Reporting | features | generate all marking reports in an automated and streamlined process (under 5 steps) | District Required | ||
| 270 | Grade Reporting | features | input and modify header and footer information on report card without vendor assistance | District Required | ||
| 271 | Grade Reporting | grade calcs |
compute running, marking period and/or final grades based on school formula | District Required | ||
| 272 | Grade Reporting | grade calcs |
calculate and display an end of year grade for all ES/MS courses | District Required | ||
| 273 | Grade Reporting | grade calcs |
override the computer-calculated marking period/final grade or average. Provide audit trail for all grade changes | District Required | ||
| 274 | Grade Reporting | grade calcs |
calculate total graduation credits earned by category based on District defined requirements | District Required | ||
| 275 | Grade Reporting | grade calcs |
calculate multiple honor rolls based on grade level and GPA | District Required | ||
| 276 | Grade Reporting | grades/awards | input Pass/Fail grades | District Required | ||
| 277 | Grade Reporting | grading | enter grades for a variety of time periods - quarters/semesters/online courses/blended courses/summer school. Current and future online options may require greater flexibility | District Required | ||
| 278 | Grade Reporting | grading | mass upload grades from spreadsheet for reporting (midterm/quarter) | District Required | ||
| 279 | Grade Reporting | grading | enter incomplete grades with an end date for grade entry | District Required | ||
| 280 | Grade Reporting | grading | input competencies and/or letter grades | District Required | ||
| 281 | Grade Reporting | grading | make an adjustment to a final grade from a previous year, if permitted by security rule/role. Audit trail of grade change including free-form field to enter reason for change | District Required | ||
| 282 | Grade Reporting | info on Report Card | input Building- or District-level message on all marking reports | District Required | ||
| 283 | Grade Reporting | info on Report Card | provide translated legends (10+ languages) for letter grades and comments on MS/HS report cards | District Preferred | ||
| 284 | Grade Reporting | info on Report Card | display project arrow (gifted and talented) grades on ES report card | District Required | ||
| 285 | Grade Reporting | info on Report Card | display competencies reported on in a format that is viewable by computer, tablet, and hand held device/smart phone | District Required | ||
| 286 | Grade Reporting | info on Report Card | display competencey rating (number/letter) with the competencey description on student report card - both online and printed | District Required | ||
| 287 | Grade Reporting | info on Report Card | display attendance on the report card | District Required | ||
| 288 | Grade Reporting | IT set up | input drop down lists/free form fields for comments and effort grades on progress reports/report cards. Comments should be by subject/course and overall. | District Required | ||
| 289 | Grade Reporting | report cards | customize and modify all report cards and progress reports for all levels - EC, ES, MS, HS - without vendor interaction | District Required | ||
| 290 | Grade Reporting | report cards | display quarter, semester, exam and full year grades on report cards | District Required | ||
| 291 | Grade Reporting | report cards | produce traditional and/or standards-based marking reports, or a combination of the two | District Required | ||
| 292 | Grade Reporting | report cards | attach EL report card to ES & MS report cards. EL competencies should be able to be translated into 10+ languages and accessible via parent portal | District Required | ||
| 293 | Grade Reporting | report cards | consolidate District report cards for students taking courses in multiple buildings so student receive only one report card | District Required | ||
| 294 | Grade Reporting | search & reporting | make and print certificates for honor roll; provide to student/parent via student/parent portal | District Nice to Have | ||
| 295 | Grade Reporting | search & reporting | view and print (print-friendly format) a single page view of grade reports for a group of students in a class/building | District Required | ||
| 296 | Grade Reporting | search & reporting | view and print (print-friendly format) a robust "Missing Grade Report" by student, teacher, course for all courses (if teacher has not loaded grades students are considered to have missing grades) | District Required | ||
| 297 | Gradebook & Teacher Experience | access & control | allow teachers to have view rights to all student report cards, transcripts and grades while in-District. Ability to view current SPED, EL, discipline and essential health information as dertimined by the District | District Required | ||
| 298 | Gradebook & Teacher Experience | access & control | provide counselors with ability to view all gradebooks associated with their assigned students (screen view, print options) | District Required | ||
| 299 | Gradebook & Teacher Experience | access & control | provide Department Chairs with access to gradebooks, attendance, detail and summary info for all teachers/students within their department | District Required | ||
| 300 | Gradebook & Teacher Experience | access & control | allow adminstrators to view gradebooks for all building students and all students serviced by their school | District Required | ||
| 301 | Gradebook & Teacher Experience | access & control | allow daily substitutes to have tempory access to designated student information (view seating chart, take attendance, record notes) | District Nice to Have | ||
| 302 | Gradebook & Teacher Experience | access & control | allow coaches/activity directors ability to view schedules and grades for students on team or activity | District Required | ||
| 303 | Gradebook & Teacher Experience | alerts/ communication |
send notification to parents, counselors, administrators when grade drops below a certain level or assignments are missing (email, text, parent portal options) | District Required | ||
| 304 | Gradebook & Teacher Experience | alerts/ communication |
alert teacher when new student has been added to their class/gradebook | District Required | ||
| 305 | Gradebook & Teacher Experience | alerts/ communication |
alert teacher in gradebook when grade is missing for an assignment - should be highly visible | District Required | ||
| 306 | Gradebook & Teacher Experience | alerts/ communication |
allow teacher to see parent view of student info in parent portal | District Required | ||
| 307 | Gradebook & Teacher Experience | alerts/ communication |
display gradebook information into student/parent portal | District Required | ||
| 308 | Gradebook & Teacher Experience | course recommendations | provide 8th grade teachers with recommendation form which will automatically submit recommendations to HS counselors | District Required | ||
| 309 | Gradebook & Teacher Experience | course recommendations | easily view student grades and assessment results in one place for use with course recommendations | District Required | ||
| 310 | Gradebook & Teacher Experience | direct communication | allow teacher to set up email groups within gradebook | District Preferred | ||
| 311 | Gradebook & Teacher Experience | direct communication | send email/text to a single student/parent or selected group through easy clicks in attendance or gradebook. | District Required | ||
| 312 | Gradebook & Teacher Experience | direct communication | automatically inventory/track all in-SIS teacher-student and in-SIS teacher-parent communication | District Required | ||
| 313 | Gradebook & Teacher Experience | display | easily view and access all student information - gradebook, transcript, schedule (including upcoming semester if working in semester 1), and assessment info | District Required | ||
| 314 | Gradebook & Teacher Experience | display | easily view and access all student indicators from student profile, seating chart and gradebook with ability to hover over an indicator to see further description | District Required | ||
| 315 | Gradebook & Teacher Experience | display | easily view gradebook from student profile - ability to see attendance, summary of grades, running grade for class, missing assignments | District Required | ||
| 316 | Gradebook & Teacher Experience | display | easily view student attendance in gradebook | District Required | ||
| 317 | Gradebook & Teacher Experience | display | allow teachers to easily view students marked as ineligible/borderline ineligible with ability to drill down on cause of ineligibility | District Required | ||
| 318 | Gradebook & Teacher Experience | features | allow teachers to seamlessly integrate/coordinate lessons, activities and grades between Google Classroom (or an LMS) with SIS gradebook ("one-stop shopping") | District Required | ||
| 319 | Gradebook & Teacher Experience | features | integrate gradebook and attendance. Ability to view assignment or test due date in comparison to attendance | District Required | ||
| 320 | Gradebook & Teacher Experience | features | maintain exited student's gradebook info as "inactive" if student transfers or drops class | District Required | ||
| 321 | Gradebook & Teacher Experience | features | quickly load gradebook, even after populated with a full semester's worth of detail. | District Preferred | ||
| 322 | Gradebook & Teacher Experience | features | automatically sync student drops/adds between the district grade reporting system and the teacher's gradebook | District Required | ||
| 323 | Gradebook & Teacher Experience | features | allow school level curriculum data to be connected to gradebook items | District Required | ||
| 324 | Gradebook & Teacher Experience | features | provide a classroom instruction planning tool | District Required | ||
| 325 | Gradebook & Teacher Experience | grade reporting | allow the teacher to enter drop down and/or free form comments for the entire report card and/or by class | District Required | ||
| 326 | Gradebook & Teacher Experience | grade reporting | remove grades from composite grade calculation. Grade history to remain with gradebook. | District Required | ||
| 327 | Gradebook & Teacher Experience | gradebook | provide all teachers with an integrated Gradebook within the SIS with ability to take attendance, schedule assignments, record grades, create marking reports | District Required | ||
| 328 | Gradebook & Teacher Experience | gradebook | provide gradebooks with abilities to report student progress/content mastery through traditional, standard-based or blended (traditional and standard-based) grading | District Required | ||
| 329 | Gradebook & Teacher Experience | gradebook | integrate gradebook entry, grade reporting and transcript without duplicate submission requirements | District Required | ||
| 330 | Gradebook & Teacher Experience | gradebook | provide teachers with access to the gradebook from any secure location using computer, tablet, or hand held device/smart phone | District Required | ||
| 331 | Gradebook & Teacher Experience | gradebook | allow all teachers assigned to a co-taught class to access student gradebooks | District Required | ||
| 332 | Gradebook & Teacher Experience | gradebook | provide student support staff with access to gradebooks to record student progress | District Required | ||
| 333 | Gradebook & Teacher Experience | gradebook | provide coaches/activity directors with access to gradebooks with ability to track attendance, equipment, etc. | District Required | ||
| 334 | Gradebook & Teacher Experience | grading | pull up an assignment by clicking on a student's grade summary screen | District Required | ||
| 335 | Gradebook & Teacher Experience | grading | easily identify students who are absent on assignment due date | District Required | ||
| 336 | Gradebook & Teacher Experience | grading | easily view and track grades entered (every other line highlighted, or click to highlight a row…) | District Required | ||
| 337 | Gradebook & Teacher Experience | grading | allow teachers to set "not for parent view" on an item in the gradebook | District Required | ||
| 338 | Gradebook & Teacher Experience | grading | track assignment dates and due dates for each assignment | District Required | ||
| 339 | Gradebook & Teacher Experience | grading | easily identify student for whom score/grade is being entered | District Required | ||
| 340 | Gradebook & Teacher Experience | grading | use Mastery Manager (https://www.masterymanager.com/) to import scores directly into gradebook | District Preferred | ||
| 341 | Gradebook & Teacher Experience | grading | check "All" to check that assignment has been submitted for all students | District Required | ||
| 342 | Gradebook & Teacher Experience | grading | auto-fill grades for all students (i.e. all students turned in a worksheet, mark as complete) | District Required | ||
| 343 | Gradebook & Teacher Experience | grading | enter grades, grade edits and updates from summary listing or from within the assignment | District Required | ||
| 344 | Gradebook & Teacher Experience | grading | mark/highlight assignment grade that is currently under re-assessment (e.g. student is re-taking assessment to improve grade) | District Required | ||
| 345 | Gradebook & Teacher Experience | grading | input a free form (with appropriate number of characters - 110 too few) or drop down comment field associated with assignment or grade; comment viewable though parent or teacher portal | District Required | ||
| 346 | Gradebook & Teacher Experience | grading | input District, building or teacher phrases into the "phrase picker" to use and create comments to attach overall and/or by course to a grade report | District Required | ||
| 347 | Gradebook & Teacher Experience | grading | input report card comments for all students taught; not just students in homeroom (ES) | District Preferred | ||
| 348 | Gradebook & Teacher Experience | grading | allow teachers to differentiate assignments/requirements by student (e.g. "exempting" students from an assignment) | District Required | ||
| 349 | Gradebook & Teacher Experience | grading | exempt student from a grade - i.e. item is not to be included in the total grade for student | District Required | ||
| 350 | Gradebook & Teacher Experience | grading | batch load scores, grades "off-line" (i.e. not available for Home Access view) with teachers able to designate when score/grades are available for viewing | District Required | ||
| 351 | Gradebook & Teacher Experience | grading | track missing assignments using multiple codes with different impacts on final grade (excused, missing, pending, etc) | District Required | ||
| 352 | Gradebook & Teacher Experience | grading | upload and maintain student portfolio information (e.g., projects, handwriting, artwork, etc.) | District Optional | ||
| 353 | Gradebook & Teacher Experience | grading | display single student's grade summary only (hiding other students grades from view.) | District Required | ||
| 354 | Gradebook & Teacher Experience | grading | incorporate color into visual display of gradebook (color, highlights, superscripts, other) | District Required | ||
| 355 | Gradebook & Teacher Experience | grading | sort gradebook display by grade low to high, high to low on screen | District Required | ||
| 356 | Gradebook & Teacher Experience | grading | display class average and assignment average from gradebook view | District Required | ||
| 357 | Gradebook & Teacher Experience | grading | enter locally-developed standardized assessments for grading. Ability to choose whether to include in semester grade | District Nice to Have | ||
| 358 | Gradebook & Teacher Experience | grading | check off that an assignment has been turned in but not graded | District Required | ||
| 359 | Gradebook & Teacher Experience | grading | mark an assignment as "complete" without designating a score to be factored into the grade | District Required | ||
| 360 | Gradebook & Teacher Experience | grading | drop a grade or group of grades: lowest in a category, two lowest in a category … | District Required | ||
| 361 | Gradebook & Teacher Experience | grading | change a previously recorded score or a grade (should include audit trail of previous entry, comment if needed) | District Required | ||
| 362 | Gradebook & Teacher Experience | grading | show # correct, % correct, (if used) and grade for each item | District Required | ||
| 363 | Gradebook & Teacher Experience | grading | allow teachers to override grade calculation. Free-form field provided to submit reason for override. Audit trail provided for all grade changes | District Required | ||
| 364 | Gradebook & Teacher Experience | grading | allow teachers to input different scales for grading (out of 100, out of 4 …) | District Required | ||
| 365 | Gradebook & Teacher Experience | grading | allow for Pass/Fail markings for courses | District Required | ||
| 366 | Gradebook & Teacher Experience | grading | record assignment receipt date | District Required | ||
| 367 | Gradebook & Teacher Experience | grading | provide audit trail of changes to semester/final grade or average | District Required | ||
| 368 | Gradebook & Teacher Experience | IT set up | input the following data for each course: - course title - course weight - teacher(s) assigned to the course - course start and end date - grade entry dates (start and end dates) |
District Required | ||
| 369 | Gradebook & Teacher Experience | IT set up | provide gradebook accessibility to all teachers assigned to a class/section (e.g. co-teachers) | District Required | ||
| 370 | Gradebook & Teacher Experience | IT set up | provide access to all members of a teacher team to view student info including demographic info, grade info, attendance info (even if student not in teacher's classroom directly) | District Preferred | ||
| 371 | Gradebook & Teacher Experience | IT set up | manage multiple class/sections in the same classroom period (e,g, ESL teacher has multiple levels in same classroom): - Seating Chart combined - Attendance combined - Separate Gradebooks |
District Required | ||
| 372 | Gradebook & Teacher Experience | IT set up | set up gradebooks/gradebook rights to allow for change of teachers during semester (e.g. PE classes where students move through 4 week "sections" during the semester) | District Required | ||
| 373 | Gradebook & Teacher Experience | IT set up | set date ranges for entering and changing grades at a teacher level. Outside of this time period, grade entry is only allowed by school or district staff | District Required | ||
| 374 | Gradebook & Teacher Experience | IT set up | permit teachers to select from a list of district-, school-, and/or teacher-level comments | District Required | ||
| 375 | Gradebook & Teacher Experience | IT set up | allow the teacher to select and report multiple comments for each student per course | District Required | ||
| 376 | Gradebook & Teacher Experience | IT set up | estabilish multiple grading codes for teachers to use: numbers, letters, etc. Include grade codes for failing, incomplete, not reported, withdraw fail, or passing | District Required | ||
| 377 | Gradebook & Teacher Experience | IT set up | input District-wide rubrics based on standards | District Required | ||
| 378 | Gradebook & Teacher Experience | IT set up | allow for an unlimited number of grading categories to be assigned to a class | District Required | ||
| 379 | Gradebook & Teacher Experience | IT set up | allow teachers/administrators to override "+" and "-" with grades | District Required | ||
| 380 | Gradebook & Teacher Experience | IT set up | transfer student grades from one section to another (both in same and different buildings in District). If changing classes, including student's current grade % | District Required | ||
| 381 | Gradebook & Teacher Experience | IT set up | turn rounding off or on as desired for grade calculation (+ and -) | District Required | ||
| 382 | Gradebook & Teacher Experience | IT set up | allow one decimal point (e.g. 0.5) for scoring, including final exam | District Required | ||
| 383 | Gradebook & Teacher Experience | IT set up | calculate running grade for a class based on scored assignments which is visible via the parent portal | District Required | ||
| 384 | Gradebook & Teacher Experience | IT set up | calculate and store mid-term grades for a semester/year-long course | District Required | ||
| 385 | Gradebook & Teacher Experience | IT set up | add students to a Teacher Aide | District Required | ||
| 386 | Gradebook & Teacher Experience | navigation/ visual display |
click into student's schedule through teacher interface - both semesters | District Required | ||
| 387 | Gradebook & Teacher Experience | navigation/ visual display |
use 1-click from anywhere to pull up email editor for sending email to anyone attached to this student | District Required | ||
| 388 | Gradebook & Teacher Experience | navigation/ visual display |
use 1 click to access student dashboard view of student information from seating chart | District Required | ||
| 389 | Gradebook & Teacher Experience | navigation/ visual display |
use 1-click to pull up students' grades and schedules | District Required | ||
| 390 | Gradebook & Teacher Experience | search & reporting | generate report listing all students, significant health risks, and services provided on a daily basis for subs | District Required | ||
| 391 | Gradebook & Teacher Experience | search & reporting | generate report showing teachers who have not entered grades | District Required | ||
| 392 | Gradebook & Teacher Experience | search & reporting | view/print (print-friendly format) current grades for a student, a group of students, or a grade level | District Required | ||
| 393 | Gradebook & Teacher Experience | search & reporting | design a detailed student report that is well organized and easy to view for parent conferences | District Required | ||
| 394 | Gradebook & Teacher Experience | search & reporting | view/print (print-friendly format) detailed grade reports for a student, a group of students, or a grade level | District Required | ||
| 395 | Gradebook & Teacher Experience | search & reporting | conduct enhanced search capabilities with ability to search by assignment, category, etc. | District Required | ||
| 396 | Gradebook & Teacher Experience | search & reporting | provide grade reports that include stats (mean, median & mode) and/or histogram/graph of results | District Required | ||
| 397 | Gradebook & Teacher Experience | search & reporting | view/print (print-friendly format) reports from previous years/semesters (automatic archival feature) | District Required | ||
| 398 | Gradebook & Teacher Experience | search & reporting | print history of "D"and/or "F" grades by student, grade, building, etc. | District Required | ||
| 399 | Gradebook & Teacher Experience | search & reporting | view when teachers last updated gradebook(s) | District Required | ||
| 400 | Gradebook & Teacher Experience | search & reporting | generate a Missing Work Report by student, class | District Required | ||
| 401 | Gradebook & Teacher Experience | search & reporting | print out sections of gradebook | District Required | ||
| 402 | Gradebook & Teacher Experience | search & reporting | view/print (print-friendly format) grades summary for each student | District Required | ||
| 403 | Gradebook & Teacher Experience | search & reporting | view grades for one or more category | District Required | ||
| 404 | Gradebook & Teacher Experience | search & reporting | pull grade and assessment info for multiple students; to sort and analyze scores | District Required | ||
| 405 | Gradebook & Teacher Experience | search & reporting | print class roster: name and ID | District Required | ||
| 406 | Gradebook & Teacher Experience | search & reporting | print labels, extracts through teacher interface | District Required | ||
| 407 | Gradebook & Teacher Experience | security | provide security to restrict teachers to read and edit only his/her own class data | District Required | ||
| 408 | Gradebook & Teacher Experience | student profile | allow teachers to easily access demographic, assessment, 504/IEP, ESL, accommodation, and contact info for all students in class sections throughout day | District Required | ||
| 409 | Gradebook & Teacher Experience | teacher set up | create assignments and place in multiple classes simultaneously | District Required | ||
| 410 | Gradebook & Teacher Experience | teacher set up | re-use assignment titles and/or assignment details accross classes and years | District Required | ||
| 411 | Gradebook & Teacher Experience | teacher set up | set up student groups within gradebook and provide individual and group scores | District Required | ||
| 412 | Gradebook & Teacher Experience | teacher set up | select District and/or building categories for assignments, with ability to input own categories | District Required | ||
| 413 | Gradebook & Teacher Experience | teacher set up | color-code assignments and categories for better visualization of gradebook | District Required | ||
| 414 | Gradebook & Teacher Experience | teacher set up | create lists of students, randomly and teacher-selected, for projects, group work | District Nice to Have | ||
| 415 | Gradebook & Teacher Experience | teacher set up | carry over assignments/grade components into subsequent marking periods and school years | District Required | ||
| 416 | Gradebook & Teacher Experience | teacher set up | import assignments and standards from a SIS curriculum catalog with ability to adjust assignments and period/terms/quarters in which they are to be taught | District Required | ||
| 417 | Gradebook & Teacher Experience | teacher set up | record accomodations and assignment modifications, including assessments, for students | District Required | ||
| 418 | Gradebook & Teacher Experience | teacher set up | allow teachers to define an unlimited number of assignments to a class and to assign each assignment to a grading category such as a test or homework, etc. | District Required | ||
| 419 | Gradebook & Teacher Experience | teacher set up | create an assignment and add to all classes as selected | District Required | ||
| 420 | Gradebook & Teacher Experience | teacher set up | copy grade categories and/or settings for the categories to multiple class/sections | District Required | ||
| 421 | Gradebook & Teacher Experience | teacher set up | add an assignment for one class/period and copy it to the gradebooks for same teacher or other teachers for additional class/periods for the same teacher | District Required | ||
| 422 | Gradebook & Teacher Experience | teacher set up | share an an assignment to a catalog repository, removing any students connected to the assignment or their work | District Nice to Have | ||
| 423 | Gradebook & Teacher Experience | teacher set up | create/view assignments via calendar or planning tool including due dates, activities and tests. Ability for students/parents to access calendar via portal | District Required | ||
| 424 | Gradebook & Teacher Experience | teacher set up | share calendar view of assignments, due dates and tests with substitutes | District Required | ||
| 425 | Gradebook & Teacher Experience | teacher set up | allow for entry of narrative description of an assignment / link to LMS | District Required | ||
| 426 | Gradebook & Teacher Experience | teacher set up | enter only a due date for an assignment (start date optional) | District Required | ||
| 427 | Gradebook & Teacher Experience | teacher set up | organize gradebook by item or by target for standards based grading; ability to view assignments by target or chronologically | District Required | ||
| 428 | Gradebook & Teacher Experience | teacher set up | re-label/re-categorize standards brought in from a District or state source | District Required | ||
| 429 | Gradebook & Teacher Experience | teacher set up | view assignments by standards target or chronologically | District Required | ||
| 430 | Gradebook & Teacher Experience | teacher set up | easily input tasks for extra credit | District Required | ||
| 431 | Gradebook & Teacher Experience | teacher set up | assign weights to assignments with ability to convert percentage to grade | District Required | ||
| 432 | Gradebook & Teacher Experience | teacher set up | set up grades as points, %, running points, letter grades - or any combination for a class/section | District Required | ||
| 433 | Gradebook & Teacher Experience | teacher set up | input, view and use standardized grades for all or a portion of assignments | District Required | ||
| 434 | Gradebook & Teacher Experience | teacher set up | input "informative" grades that are not to be included in grade calculation; teacher is able to select if grade is viewable in parent portal | District Required | ||
| 435 | Gradebook & Teacher Experience | teacher set up | input and maintain benchmarks (standards based grading) | District Nice to Have | ||
| 436 | Gradebook & Teacher Experience | teacher set up | input sub-components/elements that can roll up into a single grade (e.g. term paper) | District Required | ||
| 437 | Gradebook & Teacher Experience | teacher set up | change gradebook category weights at any time during the semester | District Required | ||
| 438 | Gradebook & Teacher Experience | teacher set up | have different weights for categories from one grading period to the next | District Required | ||
| 439 | Gradebook & Teacher Experience | teacher set up | archive previous year’s gradebook structure, assignments, to pull the templates in and copy assignments | District Required | ||
| 440 | Gradebook & Teacher Experience | seating chart | easily set up flexible seating arrangements in the seating chart with ability to manually input or randomly assign seats | District Required | ||
| 441 | Gradebook & Teacher Experience | seating chart | see alerts on seating chart (allergies, IEP, other) - use icons, colors or other easy to see indicators | District Required | ||
| 442 | Gradebook & Teacher Experience | seating chart | drag and drop student pictures into the seating chart (to re-arrange) | District Required | ||
| 443 | Gradebook & Teacher Experience | seating chart | shuffle students into new seating arrangements keeping the original arrangement/template of seats, randomly moving students | District Required | ||
| 444 | Gradebook & Teacher Experience | seating chart | view and create multiple seating chart options for same class (i.e.: lab vs. class vs. discussion groups) |
District Required | ||
| 445 | Gradebook & Teacher Experience | seating chart | copy seating chart arrangement to another class/section | District Required | ||
| 446 | Gradebook & Teacher Experience | seating chart | view seating chart on a single screen with zoom in and out capabilities | District Required | ||
| 447 | Gradebook & Teacher Experience | seating chart | view/print (print-friendly format) seating chart on one page with or without a student picture. To include student(s) preferred name, last name, health indicators & SPED/ESL/Project Arrow indicators | District Required | ||
| 448 | Gradebook & Teacher Experience | seating chart | take attendance from seating chart view; attendance connected to gradebook | District Required | ||
| 449 | Gradebook & Teacher Experience | seating chart | incorporate seating chart into gradebook (teacher driven input) | District Required | ||
| 450 | Gradebook & Teacher Experience | upload/ integration |
load state adopted standards, benchmarks, grade level indicators so that teachers can view test score information for analysis and planning | District Required | ||
| 451 | Gradebook & Teacher Experience | upload/ integration |
integrate with/link to Aims Web+ to provide more detailed assessment information to teachers | District Required | ||
| 452 | Gradebook & Teacher Experience | upload/ integration |
integrate with Google Classroom or an Learning Management System (LMS) | District Required | ||
| 453 | Health | alerts/ communication |
prioritize health indicators based on severity as defined (life threatening, seasonal, etc. | District Required | ||
| 454 | Health | alerts/ communication |
allow parents to waive privacy of health alerts - allergies, seizures, etc | District Nice to Have | ||
| 455 | Health | alerts/ communication |
show select health information through parent portal at District discretion (possible future need) | District Required | ||
| 456 | Health | alerts/ communication |
automatically identify student athletes (based on team enrollment) with health issues; send ON SCREEN alert to nurse/health professional to discuss issue with coach | District Required | ||
| 457 | Health | alerts/ communication |
send communication to coaches and parent/guardian to notify them of upcoming physical expiration date. District should be able to schedule notification 3-4 weeks before expiration date to allow parents time to make dr. appointment | District Required | ||
| 458 | Health | data input | input effective dates, expiration dates for heatlh information (e.g. physician orders / physicals) | District Required | ||
| 459 | Health | search & reporting | print health information cards (e.g. health card forms) for all students by student, level, building | District Required | ||
| 460 | Health | search & reporting | view/print (print-friendly format) list of students not compliant with immunizations by code and reason for non-compliance, if applicable | District Required | ||
| 461 | Health | search & reporting | search and prepare health reports for selected issue/report by building, grade level, teacher e.g. list of allergies, athlete physical info, vision/hearing reports, etc. |
District Required | ||
| 462 | Health | security | develop a Health Only user group responsible for entering and maintaining health/medical information in SIS | District Required | ||
| 463 | Health | security | develop security rights for health information access based on user group | District Required | ||
| 464 | Health | security | add different levels of security/viewing rights to health alerts and detail information | District Required | ||
| 465 | Health | upload/ integration |
integrate with SNAP Health Center (promedsoftware.com); ability to push/pull data to/from app and populate all state-related health fields | District Preferred | ||
| 466 | Health | upload/ integration |
automatically pull attendance data at end of day into SNAP application | District Preferred | ||
| 467 | Health | upload/ integration |
import health alert data with automatic display of health indicators based on user security | District Required | ||
| 468 | Home Access | alerts/ communication |
allow parents to opt in to receiving notifications when assignment grades fall below a certain threshold | District Required | ||
| 469 | Home Access | conferences | schedule parent conferences using digital conference signups | District Nice to Have | ||
| 470 | Home Access | course requests/ registration |
allow students to submit course requests via portal for next school year, subject to counselor approval | District Required | ||
| 471 | Home Access | course requests/ registration |
allow parents to register current students for next school via on-line registration on portal | District Required | ||
| 472 | Home Access | course requests/ registration |
register and submit payment for current students for clubs/athletics via on-line registration via portal | District Nice to Have | ||
| 473 | Home Access | direct communication | allow parents to specify how and when they are to be notified for attendance/discipline/grades and building/ District information - texts, email, automated call, other. Allow different communication methods to be used for different types of correspondence | District Required | ||
| 474 | Home Access | direct communication | allow for parents/students to communicate with teachers, deans, etc. via portal | District Required | ||
| 475 | Home Access | direct communication | allow District and buildings to post messages via the parent portal | District Required | ||
| 476 | Home Access | direct communication | allow parents to select and modify how emergency notifications are to be received: text/email/phone call/etc. Allow for multiple options | District Required | ||
| 477 | Home Access | direct communication | view all district/school communications sent from the SIS via the portal. Communications to be reset at end of year (existing communications to be archived) | District Nice to Have | ||
| 478 | Home Access | display | display/print the following info for each student/student in household: - Student information number - Sudent district ID (Chromebook login) - Locker Number & Combination - Bus Number |
District Required | ||
| 479 | Home Access | display | display schedules, gradebooks even when student is serviced by 2 or more schools | District Required | ||
| 480 | Home Access | display | display attendance information: list of days absent/tardy with absent code; cumulative days absent/tardy | District Required | ||
| 481 | Home Access | display | display student schedule (ability to display/not display based on grade level) | District Required | ||
| 482 | Home Access | display | display all staff assigned to a student (Dean, Counselor, Teachers, Case Worker…) with embedded links to contact staff directly from portal | District Required | ||
| 483 | Home Access | display | provide links to other applications from student/parent portal such as PushCoin, PowerPTC (conferencing), Grading Scale, EL Grading Scale | District Required | ||
| 484 | Home Access | ELL | translate parent portal into multiple languages (at a minimum the 10+ most common District languages), including those with special characters | District Required | ||
| 485 | Home Access | gradebook | display gradebook information for current term - assignments due, grades on assignments/test, running grade for each class | District Required | ||
| 486 | Home Access | gradebook | view teacher comments about assignments through portal, including on mobile app | District Required | ||
| 487 | Home Access | gradebook | allow parents to opt in to receiving notifications when overall course grades class fall below a defined threshold | District Required | ||
| 488 | Home Access | gradebook | view chart/graph of student progress through gradebook - e.g. trends on homework/test grades | District Preferred | ||
| 489 | Home Access | IT set up | provide separate portal access to each adult having parental/guardianship rights to a student | District Required | ||
| 490 | Home Access | IT set up | provide an easy re-set option for passwords (i.e.: through email automated system like banks & other heavily-secured systems do) | District Nice to Have | ||
| 491 | Home Access | IT set up | select and manage the information that will be made available to students/parents and the timing of the information displayed via portal | District Required | ||
| 492 | Home Access | IT set up | display and report on custom screens and fields via the portal | District Required | ||
| 493 | Home Access | IT set up | calculate current and running grade for each class student is enrolled in based on gradebook input | District Required | ||
| 494 | Home Access | IT set up | attach reports from school to the portal | District Required | ||
| 495 | Home Access | marking reports & assessments | issue progress/eligibility reports on weekly basis (MS/HS) | District Required | ||
| 496 | Home Access | marking reports & assessments | include verbiage to specify what each grading report is and what it is used for (e.g. progress report is a snapshot of student grade for eligibility) | District Preferred | ||
| 497 | Home Access | marking reports & assessments | view/print (print-friendly format) current eligibility, progress and report cards via student and parent portals | District Required | ||
| 498 | Home Access | marking reports & assessments | view/print (print-friendly format) progress report - both standards-based and traditional - on a midterm basis with comments (free form and drop down); include calculations for current and cumulative GPA | District Required | ||
| 499 | Home Access | marking reports & assessments | view/print (print-friendly format) report cards - both standards-based and traditional - on term basis with comments (free form and drop down); include calculations for current and cumulative GPA | District Required | ||
| 500 | Home Access | marking reports & assessments | view teacher report card/progress report comments on portal, including on mobile app | District Required | ||
| 501 | Home Access | marking reports & assessments | display, via hand held devices/smart phones, the competencies earned on ES reports cards | District Required | ||
| 502 | Home Access | marking reports & assessments | view/print (print-friendly format) all in-Distirct report cards since student enrollment in the District (ES, MS & HS) | District Required | ||
| 503 | Home Access | marking reports & assessments | view/print (print-friendly format) all unofficial transcripts during student enrollment in the District. Unofficial Transcript should by water-marked or otherwise indicated | District Required | ||
| 504 | Home Access | marking reports & assessments | view/print (print-friendly format) all in-Distirct assessments/standardized test results since student enrollment in the District (ES, MS & HS). Include description of the assessment (purpose of test, average score, student growth, etc) and what it is used to assess | District Required | ||
| 505 | Home Access | parent portal | provide portal access to each student and parent/guarian through a randomly-generated PIN number or other appropriate security | District Optional | ||
| 506 | Home Access | parent portal | access the portal through an app | District Required | ||
| 507 | Home Access | parent portal | provide a clean interface with minimal clicks required to access items - grades, fees, homework, behavior, etc. | District Required | ||
| 508 | Home Access | parent portal | input an initial landing page that provides parent with a customizable interface to add/remove items for all connected children | District Required | ||
| 509 | Home Access | parent portal | provide portal access to each student and parent/guarian through SSO Integration (SAML) | District Required | ||
| 510 | Home Access | search & reporting | allow District to access parent/student portal activity including number of views, modules viewed, etc. | District Required | ||
| 511 | Home Access | search & reporting | view/print (print-friendly format) changes made to information via portal (e.g. parent updates to contact inforamation) with date stamp and name of person making change. | District Required | ||
| 512 | Home Access | updating info | allow parents to modify contact information (not mailing or permanent address) via portal with audit trail of time and date of change. Info is to automatically update contact fields in SIS | District Nice to Have | ||
| 513 | Home Access | updating info | allow parents to view, input and update custom field information via portal during on-line registration | District Required | ||
| 514 | Home Access | updating info | allow parents to submit forms via home access requesting changes of address, etc. | District Required | ||
| 515 | HR | HR/ Onboarding |
add a new employee to the SIS and receive an auto-generated ID number | District Required | ||
| 516 | HR | security | automatically attach user rights to employees based on security group membership from Active Directory and ability to modify security rights as needed outside of the security group. | District Required | ||
| 517 | HR | security | provide audit trail for all security right changes (date stamp of change; name of person making change). Include ability to attach change request. | District Required | ||
| 518 | HR | upload/ integration |
integrate with Lawson including the ability to import/export information to/from the system | District Preferred | ||
| 519 | HS Scheduling |
balancing | set # and/or % limit for IEP, 504 and/or ESL students allowed in a class/section | District Required | ||
| 520 | HS Scheduling |
balancing | input setting for class composition based on gender: all-boys, all-girls, equal distribution | District Required | ||
| 521 | HS Scheduling |
balancing | set limits on # of students (e.g. seniors, juniors, sophomores, freshmen) scheduled to a class (e.g. PE) during a specific period of the day | District Required | ||
| 522 | HS Scheduling |
balancing | set tumbler/spin to balance course load by semester or full year for each course | District Required | ||
| 523 | HS Scheduling |
course request changes | allow students to make ONLINE course change requests | District Required | ||
| 524 | HS Scheduling |
course request changes | course change requests go into an ONLINE counsellor queue for the building; any counsellor can review and resolve change request | District Required | ||
| 525 | HS Scheduling |
course request changes | autogenerate note to student when course change request is entered into system | District Required | ||
| 526 | HS Scheduling |
course selection | allow students to make online course selection requests via student portal subject to counselor review and approval | District Required | ||
| 527 | HS Scheduling |
course selection | allow students to make online request to override teacher recommendation; request to be sent to department chair for approval | District Required | ||
| 528 | HS Scheduling |
course selection | open online course selection to all high school students and to 8th MS students only | District Required | ||
| 529 | HS Scheduling |
course selection | allow students to make quarterly requests for PE classes with abililty to rank choices (1st, 2nd, etc.) | District Required | ||
| 530 | HS Scheduling |
course selection | alert student when pre-requisite for a selected class has not been met | District Required | ||
| 531 | HS Scheduling |
course selection | generate reports on all students with no schedule requests (by builidng/counselor); ability to notify student that course request is needed | District Required | ||
| 532 | HS Scheduling |
course selection | provide counselors with a view of student 4-year course plans, original and revised | District Required | ||
| 533 | HS Scheduling |
course selection | allow schedulers to easily view - preferably on one screen - the student's history of courses, grades, graduate credit completion, current course selection and teacher recommendations (teacher recommendations to be separated from student selection requests) | District Required | ||
| 534 | HS Scheduling |
course selection | alert counsellor ON SCREEN when course pre-requisite is not met for a selected course | District Required | ||
| 535 | HS Scheduling |
course selection | alert counsellor ON SCREEN when student coursework and requests are not meeting graduation requirements | District Required | ||
| 536 | HS Scheduling |
course selection | allow counselors to run scenarios of courses based on student's selected courses/4-year plan to access current and future courseloads and credit towards graduation | District Required | ||
| 537 | HS Scheduling |
course selection | allow counselors to input student requests into more than one school as approriate (e.g. students spending half day at Waubonsee/Indian Plains) | District Required | ||
| 538 | HS Scheduling |
course selection | allow counselors to log conversation notes on schedule view of a student | District Required | ||
| 539 | HS Scheduling |
course selection | allow counselors to mark a student selection request as in progress or reviewed | District Required | ||
| 540 | HS Scheduling |
course selection | use teacher recommendations for core graduation credit courses to initiate course requests | District Required | ||
| 541 | HS Scheduling |
course selection | manually assign student to class as needed (e.g. AP student) and lock manual adjustments to schedules so that scheduling program does not overrided an intended fit | District Required | ||
| 542 | HS Scheduling |
grad requirements | input graduation requirements - state, school or other designation - by graduation cohort year | District Required | ||
| 543 | HS Scheduling |
grad requirements | input, track, accumulate service hours; ability to compare service hours earned to District-defined service hour requirements (possible future need) | District Nice to Have | ||
| 544 | HS Scheduling |
pre-scheduling | attach 8th grade students to their next year school for course registration based on address | District Required | ||
| 545 | HS Scheduling |
pre-scheduling | upload 4-year student course plans into SIS and display via the parent portal | District Required | ||
| 546 | HS Scheduling |
pre-scheduling | provide teachers (8th grade to 12th grade) with on-line recommendation form which directly integrates teacher course recommendations into the course selection/scheduling process | District Required | ||
| 547 | HS Scheduling |
pre-scheduling | lock teacher recommendations for specific couses so students cannot override | District Required | ||
| 548 | HS Scheduling |
schedule revisions | run scheduler and balance class for IEP, 504 and EL students as defined | District Required | ||
| 549 | HS Scheduling |
schedule revisions | flag/report on classes that have over a designated balance of IEP, 504 and EL students | District Required | ||
| 550 | HS Scheduling |
schedule revisions | allow schedulers to view, by period, class availability when making post-tumble revisions to student schedule. | District Required | ||
| 551 | HS Scheduling |
schedule revisions | allow schedulers to manually set indicators during scheduling process to lock a student schedule from changes; ability to identify person setting/authorizing flag | District Required | ||
| 552 | HS Scheduling |
schedule revisions | allow schedulers to manually make scheduling changes -- screen pop up that shows scheduler to view previous schedule allowing comparison | District Required | ||
| 553 | HS Scheduling |
schedule revisions | add comments (free form or drop down) on scheduling screening to record rationale for scheduling changes/modifications | District Required | ||
| 554 | HS Scheduling |
schedule revisions | to maintain history of schedule changes for student(s) - track date, user name/id (who changed the record), reason. Retain prior schedule info to allow view of history of changes. | District Required | ||
| 555 | HS Scheduling |
schedule set up |
copy "Master Schedule" from previous year | District Required | ||
| 556 | HS Scheduling |
schedule set up |
easily view and update Master Schedule to add/delete courses; add/delete sections; change section teachers, room assignments, etc. Changes should be easy to make on 1+ screen with minimal clicks |
District Required | ||
| 557 | HS Scheduling |
schedule set up |
provide an audit trail for courses added/revised | District Required | ||
| 558 | HS Scheduling |
schedule set up |
alert business office when courses with fees attached are "turned on" | District Required | ||
| 559 | HS Scheduling |
schedule set up |
create an order for class sequences and set pre-requisites as needed | District Required | ||
| 560 | HS Scheduling |
schedule set up |
schedule a course for a quarter, a semester or a full year (to retain same teacher and position in schedule for second semester) | District Required | ||
| 561 | HS Scheduling |
schedule set up |
un-link semesters and allow class/section to be scheduled with different teacher/students between semesters | District Required | ||
| 562 | HS Scheduling |
schedule set up |
schedule year-long classes in semester segments | District Required | ||
| 563 | HS Scheduling |
schedule set up |
set max, min students in a class/section with ability to override (restricted override rights) | District Required | ||
| 564 | HS Scheduling |
schedule set up |
designate classes/class/sections for EL, SPED/ 504, Co-Taught, etc. Dssignation is adhered to during spin (e.g. only students with IEPs/504s assigned to SPED section) |
District Required | ||
| 565 | HS Scheduling |
schedule set up |
create an "Interdisciplinary block” - to link two or more courses together for scheduling | District Required | ||
| 566 | HS Scheduling |
schedule set up |
allow 2+ course to be scheduled in the same period, same classroom to the same teacher (e.g. different levels of French scheduled together) | District Required | ||
| 567 | HS Scheduling |
schedule set up |
allow course to be scheduled for more than one period, with same teacher assigned for second or subsequent period | District Required | ||
| 568 | HS Scheduling |
scheduling features | make mass schedule changes to a course- e.g. re-designating a course to a different instructor/course | District Required | ||
| 569 | HS Scheduling |
scheduling features | mass-assign a request (e.g. lunch period or PE) | District Required | ||
| 570 | HS Scheduling |
scheduling features | mass move students or a group of students | District Required | ||
| 571 | HS Scheduling |
scheduling features | plug a teacher to a course/section as a placeholder (i.e.: for future hire) | District Required | ||
| 572 | HS Scheduling |
scheduling features | schedule student schedule in advance (e.g. schedule classes student is failing) and "lock" the student in the class | District Required | ||
| 573 | HS Scheduling |
scheduling features | set up classes into "mini" terms, terms shorter than the grading period durations with students able to be enrolled in more than one class during the period | District Required | ||
| 574 | HS Scheduling |
scheduling features | access to student request record from within the tumble processing & ability to pull up counselor/contact/case manager if needed | District Required | ||
| 575 | HS Scheduling |
scheduling features | allow student(s) to be scheduled into a class at another building, lock that in, and then run the rest of their schedule for their home building | District Required | ||
| 576 | HS Scheduling |
scheduling features | easily view/access enrollment counts for classes | District Required | ||
| 577 | HS Scheduling |
scheduling features | easily view/access enrollment for all sections of a class | District Required | ||
| 578 | HS Scheduling |
scheduling features | use one or more scheduling frameworks within a building (e.g. digital classroom scheduling) | District Required | ||
| 579 | HS Scheduling |
scheduling features | allow for course split out with shared grading, attendance responsibilities: MUST prevent duplicate entry of course/grade (e.g. PE rotations) | District Required | ||
| 580 | HS Scheduling |
scheduling features | allow easy entry of students into a class - cut and paste, duplicate the list of students (i.e.: schedule entire class for art, gym, other) | District Required | ||
| 581 | HS Scheduling |
search & reporting | preview/print (print-friendly format) request tally by course: number of students requesting per grade level, number of sections available per course, max number of positions available | District Required | ||
| 582 | HS Scheduling |
search & reporting | preview/print (print-friendly format) courses loaded with less than the min number of students | District Required | ||
| 583 | HS Scheduling |
search & reporting | conditionally format scheduling conflict reports so that students with similar types of conflicts are identified (e.g. AP students have conflict with two AP courses) | District Required | ||
| 584 | HS Scheduling |
search & reporting | preview/print (print-friendly format) course selection catalog | District Required | ||
| 585 | HS Scheduling |
search & reporting | auto-generate reports to check credits earned vs credits needed for graduation | District Required | ||
| 586 | HS Scheduling |
search & reporting | auto-generate report of students with duplicate courses/credits | District Required | ||
| 587 | HS Scheduling |
search & reporting | auto-generate a staff report showing times and types of courses being taught by each staff member | District Required | ||
| 588 | HS Scheduling |
search & reporting | perform advanced searches to pull up course by title or a portion of the title (from anywhere in the field name); Search and select on any field visible on from the screen view | District Required | ||
| 589 | HS Scheduling |
search & reporting | view future schedules for a student (i.e.: next semester, next trimester) and publish via student and parent portal at time designated by school | District Required | ||
| 590 | HS Scheduling |
spin/tumble | choose to run scheduling by grade, team, individual, whole school | District Required | ||
| 591 | HS Scheduling |
spin/tumble | allow more than one user to work on change requests during the tumble process | District Required | ||
| 592 | HS Scheduling |
spin/tumble | generate a list students affected by conflicting class offerings | District Required | ||
| 593 | HS Scheduling |
spin/tumble | view/print (print-friendly format) Master schedule during scheduling process - view counts, totals, empty rooms | District Required | ||
| 594 | HS Scheduling |
spin/tumble | identify student withdrawls during scheduling period and to remove student courese requests (showing id, name, date withdrawn.) | District Required | ||
| 595 | HS Scheduling |
spin/tumble | run scheduling program from any school and able to run at will (without coordinating with other buildings) | District Required | ||
| 596 | HS Scheduling |
spin/tumble | "undo" a tumble/spin | District Required | ||
| 597 | HS Scheduling |
spin/tumble | tumble/spin to return scoring with % student requests met | District Required | ||
| 598 | HS Scheduling |
spin/tumble | tumble/spin show conflicts for which students & view their requests | District Required | ||
| 599 | HS Scheduling |
spin/tumble | tumble/spin show partially scheduled students and provide a reseason for partial scheduling | District Required | ||
| 600 | HS Scheduling |
spin/tumble | generate exception reports for management level view of spin/tumble results | District Required | ||
| 601 | MS Scheduling |
balancing | input setting for class section composition based on gender: all-boys, all-girls, equal distribution | District Required | ||
| 602 | MS Scheduling |
balancing | set level of students (6th, 7th, 8th grade) scheduled to a section of blocked courses | District Required | ||
| 603 | MS Scheduling |
course assignment | generate a report showing all students requiring specialized sections (SPED, gifted, etc.) | District Required | ||
| 604 | MS Scheduling |
course assignment | assign students to specialized teams (SPED/gifted) and band/orchestra sections; ability to lock manual placement | District Required | ||
| 605 | MS Scheduling |
course assignment | enroll student(s) in HS course based on teacher recommendation, testing or other parameters. Ability to request and input time for bus travel to/from the HS | District Required | ||
| 606 | MS Scheduling |
Course Selection | set up course selections for encore MS classes by strand (e.g. music, language, etc.). Specific courses available to students based on grade level/strand | District Required | ||
| 607 | MS Scheduling |
Course Selection | allow (new or returning) MS students to select/rank courses based on their current strand via the parent portal | District Required | ||
| 608 | MS Scheduling |
Course Selection | allow incoming MS students (current 5th graders) to select strand (music, language, etc.) and courses via the parent portal | District Required | ||
| 609 | MS Scheduling |
Course Selection | generate a report showing all students with no schedule requests (by building); ability to send notification to all parents/students who have not completed course requests on a designated schedule | District Required | ||
| 610 | MS Scheduling |
IT set up | require necessary scheduling fields to be completed before advancing to next scheduling screen | District Required | ||
| 611 | MS Scheduling |
pre-scheduling | develop "course recommendation forms" for ES 5th teachers to identify students needing learning intervention and enhanced learning opportunities | District Required | ||
| 612 | MS Scheduling |
pre-scheduling | develop "course recommendation forms" for band/orchestra teachers to recommend students to different class/sections | District Required | ||
| 613 | MS Scheduling |
pre-scheduling | identify students/familes who should not be assigned to courses together (parent requests, legal purposes, etc.) | District Required | ||
| 614 | MS Scheduling |
pre-scheduling | identify students/familes who should not be assigned to classrooms or staff | District Optional | ||
| 615 | MS Scheduling |
schedule set up |
copy current Master Schedule from previous year | District Required | ||
| 616 | MS Scheduling |
schedule set up |
easily view and update Master Schedule to add/delete courses; add/delete sections; change section teachers, room assignments, etc. | District Required | ||
| 617 | MS Scheduling |
schedule set up |
designate class sections for EL, SPED/ 504, Project Arrow (gifted and talented), Co-Taught, etc. | District Required | ||
| 618 | MS Scheduling |
schedule set up |
designate band/orchestra sections for different grade levels and different ability levels | District Required | ||
| 619 | MS Scheduling |
schedule set up |
block courses (lit, math, SS, science) so that students can be assigned to courses by team | District Required | ||
| 620 | MS Scheduling |
schedule set up |
block PE classes; PE/health classes so students are placed into either PE or health course in a term, not both. Students need to be able to have the same PE teacher across all 4 quarters. | District Required | ||
| 621 | MS Scheduling |
schedule set up |
autoload course requests for groups of students (e.g. lunch, PE/health; lit/math/SS/science) | District Required | ||
| 622 | MS Scheduling |
search & reporting | view section/team rosters by grade level with ability to easily adjust student in courses to balance classes | District Required | ||
| 623 | MS Scheduling |
search & reporting | use user-friendly search and reporting capabilities for scheduling modules | District Required | ||
| 624 | MS Scheduling |
search & reporting | generate report to view and analyze student teams - IEP/504, ESL, gender, demographics, etc. | District Required | ||
| 625 | MS Scheduling |
spin/tumble | run scheduler and balance classes for IEP, 504 and EL students | District Required | ||
| 626 | MS Scheduling |
spin/tumble | add comments on scheduling screening to record rationale for scheduling changes/modifications | District Nice to Have | ||
| 627 | Overall Scheduling |
balancing | set # and/or % limit for percent of IEP, 504, ESL and other designated District-defined populations enrolled in a class section | District Required | ||
| 628 | Overall Scheduling |
balancing | set tumbler/spinner to balance course load by quarter, semester, or full year for each course | District Required | ||
| 629 | Overall Scheduling |
Course Selection | send notification when course selection is open/closed | District Required | ||
| 630 | Overall Scheduling |
pre-scheduling | attach 5th and 8th grade students to their next year school for course registration based on verified address | District Required | ||
| 631 | Overall Scheduling |
schedule set up |
specify max/min number of students per course/section | District Required | ||
| 632 | Overall Scheduling |
scheduler | provide for well-integrated, intuitive, user-maintained scheduling module with all components housed in one system, including, but not limited to: course information, Course requests, generating course schedules | District Required | ||
| 633 | Overall Scheduling |
search & reporting | flag/alert/report on classes that have over a 30%/70% balance of IEP, 504, EL students or other defined parameters | District Required | ||
| 634 | Overall Scheduling |
search & reporting | generate report to view and analyze classes - IEP/504, ESL, gender, demographics, etc. | District Required | ||
| 635 | Registration | alerts/ communication |
notify all parents in District that online registration is open with indication begin/end dates for online registration | District Required | ||
| 636 | Registration | alerts/ communication |
ability to send parents reminder to register students. (i.e. identify student who has not been registered 2 weeks before online registration end date.) | District Required | ||
| 637 | Registration | alerts/ indicators |
track students in accelerated math classes | District Required | ||
| 638 | Registration | alerts/ indicators |
use colors, indicators or images to highlight exceptions | District Required | ||
| 639 | Registration | alerts/ indicators |
flag gifted and talented students | District Required | ||
| 640 | Registration | alerts/ indicators |
flag special fields - FERPA permission denial | District Required | ||
| 641 | Registration | alerts/ indicators |
flag Special Ed info (504, Case Manager, IEP, etc) | District Required | ||
| 642 | Registration | archival | maintain history of previous addresses, schools tied to student record. | District Required | ||
| 643 | Registration | archival | store previous/subsequent school: name address and date for records transfer | District Required | ||
| 644 | Registration | contact info/ preferences |
allow parents to identify language preferences for communications | District Required | ||
| 645 | Registration | contact info/ preferences |
allow parents to set communication preferences for school/teacher contact (i.e. which parent to contact 1st / what contact method to use 1st, etc.) | District Required | ||
| 646 | Registration | contact info/ preferences |
require communication fields to be completed during online registration including phone numbers, email addresses, and secondary email addresses for students | District Required | ||
| 647 | Registration | contact info/ preferences |
input emergency contact name and contact information | District Required | ||
| 648 | Registration | data input | provide stream-lined re-registration/re-activation process for students returning to District and being placed in same schedule (e.g. students returning after 15+ day absence) | District Required | ||
| 649 | Registration | enrollment | assign student to grade level/building | District Required | ||
| 650 | Registration | enrollment | set up student in more than one serving school to provide serving teachers, counselors, deans with easy access to student information (demographic, attendance, grades) across buildings | District Required | ||
| 651 | Registration | enrollment | attach a student to a home, more than one serving, testing, attending school | District Required | ||
| 652 | Registration | enrollment | enter a "Cohort" Year Code (i.e. intended Graduation Year) | District Required | ||
| 653 | Registration | enrollment | School year field must allow flexibility from Early Childhood (PK) through post 12th grade (13) | District Required | ||
| 654 | Registration | enrollment | enter start date (school, state, US) and start grade | District Required | ||
| 655 | Registration | enrollment | upload official/unofficial transcripts from other non-District schools into student electronic record | District Required | ||
| 656 | Registration | enrollment | upload information from official/unofficial transcripts to be used for GPA calculations and graduation credit calculations District-wide | District Required | ||
| 657 | Registration | enrollment | alert counselors, deans, building admin, etc. when serving school student is to be serviced full day/partial day at another school (e.g. 70/71) | District Required | ||
| 658 | Registration | enrollment | to upload 504s, IEPs, etc. from other districts to student record | District Required | ||
| 659 | Registration | enrollment | temporarily pause student enrollment when student is absent for 15+ days with ability to un-pause when student returns, includes returning to the same classes | District Required | ||
| 660 | Registration | enrollment | District start date (mandatory) | District Required | ||
| 661 | Registration | exiting | input end date for student existing school district and reason for termination | District Required | ||
| 662 | Registration | exiting | input drop down of withdrawal codes and allow a free form field for Reason Description | District Required | ||
| 663 | Registration | exiting | notify all staff connected with a student when student withdraws from building/District | District Required | ||
| 664 | Registration | features | allow building staff to easily view and manage online registration requests for students assigned to their building only (current students or students entering from ES/MS) | District Required | ||
| 665 | Registration | features | see online registration status (new, in-process, pending, completed by not submitted, etc.) | District Required | ||
| 666 | Registration | features | send communications to parents from online registration to request further information | District Required | ||
| 667 | Registration | features | generate a registration change page showing all changes made during online registration with ability to accept changes | District Required | ||
| 668 | Registration | features | easily identify all changes made to each registration screen (e.g. changed item is highlighted) | District Required | ||
| 669 | Registration | features | allow building staff to record easily visible comments on online registrations | District Required | ||
| 670 | Registration | features | system to automatically process/accept registrations with no changes except handbook/phonebook/etc. | District Nice to Have | ||
| 671 | Registration | features | use built-in measures for duplicate entry protection - ability to find "near" data already in SIS (student DOB, first and last name, similar names) | District Required | ||
| 672 | Registration | features | use built-in measures to identify if student has been in District previously | District Required | ||
| 673 | Registration | features | include guiding/instructional information to assist parents/guardians with online registration | District Required | ||
| 674 | Registration | health | request health information at certain grade levels based on state requirements (e.g. vision and dental exams) | District Required | ||
| 675 | Registration | health | request parents to complete all information on health forms so that forms can be maintained electornically (i.e. parents do not need to complete and fill out a new registration form) | District Nice to Have | ||
| 676 | Registration | health | request parents to review information on health form electonically - during on-line registration - to confirm accuracy and completeness of forms. Included space for parent signature that information has been reviewed | District Nice to Have | ||
| 677 | Registration | health | ask parents to review and update health form information electronically after winter break | District Nice to Have | ||
| 678 | Registration | health | allow parents to scan and upload health forms via portal | District Required | ||
| 679 | Registration | health | limit access to health form fields and uploaded files to health department ony and other user groups based on health security rights | District Required | ||
| 680 | Registration | health | alert health/nursing security group ON LINE when student health fields have been entered during online registration | District Required | ||
| 681 | Registration | home language survey | display home language on online registration form for new familes only | District Required | ||
| 682 | Registration | home language survey | translate the online registration Home Language Survey available into 10+ languages, including languages with special characters. Form completed on-line during new student registration | District Required | ||
| 683 | Registration | home language survey | print Home Language survey in English and other languages | District Required | ||
| 684 | Registration | home language survey | upload paper copies of Home Language surveys and attach to student record | District Required | ||
| 685 | Registration | household info | input parent/guardian's contact information; gender (e.g. secretaries contact people with international names/difficult to tell is male/female). Identify if phone number is unlisted | District Required | ||
| 686 | Registration | household info | require parent to input relationship with the student; include field to mark foster parent | District Required | ||
| 687 | Registration | household info | input parent/guardian information including custodial information (legal guardian, visitation restrictions, etc.) | District Required | ||
| 688 | Registration | household info | provide clear designation of which parent student lives with | District Required | ||
| 689 | Registration | household info | track residency status, including families in housing transitions or without a permanent address | District Required | ||
| 690 | Registration | household info | identify, track and report on students in foster care | District Required | ||
| 691 | Registration | household info | mark and report on students with orphan status | District Required | ||
| 692 | Registration | household info | connect student and their data to home, parent/guardian, or siblings that are also students. | District Required | ||
| 693 | Registration | household info | update an address or contact information for all connected students (i.e. single household). | District Required | ||
| 694 | Registration | household info | maintain multiple address fields with different functions (i.e. home/work/permanent/mailing) | District Required | ||
| 695 | Registration | household info | maintain multiple email addresses with function indicator | District Required | ||
| 696 | Registration | household info | maintain multiple phone numbers with function indicator and preference ranking | District Required | ||
| 697 | Registration | household info | mandate fields to completed. e.g.: full legal name, birth date, gender, ethnicity, birthplace, language(s), current grade level, e-mail address, bus number, bus stop, walker indicator, emergency contacts, doctor, dentist, ELL ,Special Ed, outside placement school name (if applicable), start date, (school, state, US), start grade, last location or end date and reason code. | District Required | ||
| 698 | Registration | IT set up | add demographics fields and be user-managed (i.e.: in a table) | District Required | ||
| 699 | Registration | IT set up | add free-form additional fields as needed | District Required | ||
| 700 | Registration | IT set up | require field completion; parent/user cannot advance without completing all of the necessary fields | District Required | ||
| 701 | Registration | online registration | Online registration module is available for parents/guardians and allows to review/enter all information required for the District | District Required | ||
| 702 | Registration | online registration | Online registration module includes a verification system that allows building staff to manage registration process including ability to approve registration and/or identify/solve registration issues. | District Required | ||
| 703 | Registration | online registration | translate online registration screens into other languages | District Required | ||
| 704 | Registration | other - district | input Orders of Protection including date range in effect and list of people student can be released to. | District Required | ||
| 705 | Registration | other - district | enter temporary information notices on student profile, including roles able to view information (temporary changes to transportation, death in the family, etc.) | District Required | ||
| 706 | Registration | other - district | track and report home school students to be included or not-included in the Average Daily Membership calculations in the regular calendar without any custom programming | District Required | ||
| 707 | Registration | other - district | input waivers to attend a school that is not the student's "Home School", include reason codes (user maintained, add or delete codes,) free-form comment, expiration date (that defaults to end of current school year) | District Required | ||
| 708 | Registration | other - district | add field for "No Trespass" for student not permitted on property | District Required | ||
| 709 | Registration | other - district | enter full year enrollment flag (per State definition) | District Required | ||
| 710 | Registration | other - district | include a parking spot field, license plates, permit number and expiration date | District Preferred | ||
| 711 | Registration | other - district | input checks for change of address verification - pending / district approval / other | District Required | ||
| 712 | Registration | other - district | allow students/parents/guardians to manage changes to contact information such as phone number changes (audit trail - source, date of change, reason) via the parent portal | District Required | ||
| 713 | Registration | other - district | allow parents/guardians to request changes such as address changes via parent portal | District Required | ||
| 714 | Registration | other - district | verify no outstanding fees prior to registration/re-enrollment completion - alerting if fees are due | District Required | ||
| 715 | Registration | permissions | allow parents to review and designate permissions for student online (e.g. FERPA and picture usage) with digital parent signature | District Required | ||
| 716 | Registration | permissions | enter permission for parents/guardians of students aged 18+ to view records, receive communications, etc. (FERPA) | District Required | ||
| 717 | Registration | registration | allow or require all District families to register students each year via the parent portal | District Required | ||
| 718 | Registration | registration | allow or require all new families to register students online through District provided link | District Required | ||
| 719 | Registration | registration | allow or require different data input for new vs. returning students | District Required | ||
| 720 | Registration | registration | allow parents to review registration information and mark for no changes | District Required | ||
| 721 | Registration | registration | allow serving school to assist with registration process with home school - e.g. Building 70/71 help register outplaced students because they know students and have relationship with parents/ guardians | District Required | ||
| 722 | Registration | registration | ability to input Student Photo - ability to maintain, update with new jpg or compatible file into student profile | District Required | ||
| 723 | Registration | registration | assign locker number, including identifying students not requesting a locker | District Required | ||
| 724 | Registration | registration | assign/view counselors and/or deans | District Required | ||
| 725 | Registration | registration | track information requested from prior schools (grades, transcripts, outstandin debt) and records sent to future schools (e.g. date of withdrawal, grades, etc.). | District Required | ||
| 726 | Registration | registration | record student outplacement info (institution's name, address, etc.) separate from serving school info | District Required | ||
| 727 | Registration | registration | input an identifier for serving school attendance exceptions - home vs. attending vs. serving school(s). Input to include "Exception" Code, "Reason" code, free-form comment, Expiration date | District Required | ||
| 728 | Registration | registration | automatically update registration status: “pre-enrolled”, “active”, “active off-site” and “inactive” student status | District Required | ||
| 729 | Registration | residency | upload addresses within district designating district/building boundaries | District Required | ||
| 730 | Registration | residency | autofill addresses based on loaded addresses | District Required | ||
| 731 | Registration | residency | automatically check address to mapping program to ensure correct spelling & formatting of address fields (street, second line, city, state, zip) and to ensure consistency of names, spelling, spaces, capitalization, etc. | District Required | ||
| 732 | Registration | residency | input home status: own, rent, with a drop down for the lease date, living with others - 1-home record -to-1 or many students (all students in that residence) | District Required | ||
| 733 | Registration | residency | record information regarding documents reviewed for residency: name of person reviewing, date stamp of entry; drop down list of documents reviewed, abiliyt to input effective/begin date of residency | District Required | ||
| 734 | Registration | residency | ability to input a NO VERIFICATION flag - to indicate missing info when enrolling with a free form comment box for notes. Building admin should be able to view list on non-verified households ON SCREEN | District Required | ||
| 735 | Registration | residency | link household residency information to all students and members of the householed | District Required | ||
| 736 | Registration | residency | field for "lease" or "rent" indicator with contract expiration date | District Required | ||
| 737 | Registration | residency | table lookup or autofill of grid code for home school defaults (elementary, middle, high school) | District Required | ||
| 738 | Registration | residency | table lookup or autofill of subdivision residence location | District Required | ||
| 739 | Registration | residency | generate a report for residency verifcation that are past xx days, including a notification to a designatied parent/guardian for verification and note to building secretary that follow up is needed | District Required | ||
| 740 | Registration | student info | input full name and nickname of student | District Required | ||
| 741 | Registration | student info | enter DOB; age of student automatically calculated by system | District Required | ||
| 742 | Registration | student info | input student's gender identification | District Required | ||
| 743 | Registration | student info | input student's ethnicity (mandatory) | District Required | ||
| 744 | Registration | student info | input birth city and country (mandatory) | District Required | ||
| 745 | Registration | student info | input native language (mandatory) | District Required | ||
| 746 | Registration | student info | US start date (default to DOB unless Birth city <> USA) (mandatory) |
District Required | ||
| 747 | Registration | student info | drop down for inputting race codes | District Required | ||
| 748 | Reporting | buidling/District | auto-generate exception reports (e.g. change in status - exit, enrollment) and to schedule reports to be automatically sent to building, EL, special education, Transportation, District | District Required | ||
| 749 | Reporting | buidling/District | auto-generate end of month enrollment reports | District Required | ||
| 750 | Reporting | buidling/District | auto-generate statistical attendance reports - absences by percentages and reasons | District Required | ||
| 751 | Reporting | buidling/District | auto-generate reports on a weekly, monthly, basis for building admin, District, etc. | District Required | ||
| 752 | Reporting | buidling/District | generate reports by school and by District to include all fields required for State's End of Year Report Card with ability to add fields to the report as requirements change | District Required | ||
| 753 | Reporting | general | lists that include student name, ID number, parent/guardian name(s) & address | District Required | ||
| 754 | Reporting | general | lists with birthdates included, lists selected by birthday, in birthday order | District Required | ||
| 755 | Reporting | general | generate new enrollment reports by grade that include student name, grade last location, start date, gender, ethnicity, ELL, special ed, parent/guardian name(s), address, & telephone numbers | District Required | ||
| 756 | Reporting | grad requirements | generate graduation credit check reports (starting grade 9/semester 1) with the ability to be viewed/emailed/mailed home for each grading period | District Required | ||
| 757 | Reporting | grades/awards | generate report of withdrawals by grade that include student name, grade reason for leaving, end date, gender, ethnicity, ELL, special ed, parent/guardian name(s), address & telephone numbers | District Required | ||
| 758 | Reporting | grades/awards | generate reports showing student name, GPA, grade level, school | District Required | ||
| 759 | Reporting | grades/awards | generate report of student awards by group or individual student | District Required | ||
| 760 | Reporting | IT set up | set up different print options for building, department and district printing | District Required | ||
| 761 | Reporting | IT set up | defer display of parent or student portal reporting (including assessments, grades, attendance, behavior, etc) data on a District determined basis | District Required | ||
| 762 | Reporting | report creation | extract selected SIS reports/information to Excel through user-interface | District Required | ||
| 763 | Reporting | report creation | use filters/selection criteria to create custom reports | District Required | ||
| 764 | Reporting | report creation | select reporting criteria from different modules within SIS (attendance, behavior, grades, etc.) | District Required | ||
| 765 | Reporting | report creation | generate reports for all years student has been in district, including the ability to access data for reporting from current or any prior year | District Required | ||
| 766 | Reporting | report creation | select fields to be reported on, and ability to sort by any selected field | District Required | ||
| 767 | Reporting | report creation | add totals and other statistical information (e.g. max/min/avg) to all selected fields | District Required | ||
| 768 | Reporting | report creation | genearate graphs, charts, trends from data (e.g. discipline/attendance data) | District Required | ||
| 769 | Reporting | report creation | save reports into favorites and share report "specs" | District Required | ||
| 770 | Reporting | report printing | print preview with ability to scroll through report prior to printing | District Required | ||
| 771 | Reporting | report printing | save/print reports as a pdf | District Required | ||
| 772 | Reporting | report printing | use bar code printing (e.g. for IDs) | District Required | ||
| 773 | Reporting | report printing | print labels | District Required | ||
| 774 | Reporting | report printing | print multiple reports for 1 student without having to create/print & go out, create/print another, go out, create/print another | District Required | ||
| 775 | Reporting | schedules/ rosters |
view/print (print-friendly format) single student schedules, with ability to select the scheduling information to be printed (e.g. first period only) |
District Required | ||
| 776 | Reporting | schedules/ rosters |
print groupings of schedules (sorted as desired, selected as desired) by teacher, grade, counselor, building, etc. | District Required | ||
| 777 | Reporting | schedules/ rosters |
select students to be rostered and to print roster | District Required | ||
| 778 | Scheduling | course set up | input multiple bell schedules for one school | District Required | ||
| 779 | Scheduling | course set up | input a specific course at a District, Building and Master Schedule level | District Required | ||
| 780 | Scheduling | course set up | activate/deactiviate classes on a building basis. Activated classes are available for scheduling | District Required | ||
| 781 | Scheduling | course set up | set up a course based on its duration: quarter(s), semester or full year | District Required | ||
| 782 | Scheduling | course set up | set up courses (with attendance) for current pull-out activities such as reading intervention, EL support, project arrow, OT/PT, etc. | District Required | ||
| 783 | Scheduling | course set up | input sections for all courses; each section to be assigned a teacher(s), location, and time period; to be populated with students | District Required | ||
| 784 | Scheduling | course set up | set up courses according to grade level (PK, Elem, MS, or HS) that translates to the single numeric code used for state reportiing and aggregation, analysis | District Required | ||
| 785 | Scheduling | course set up | designate levels for courses (1, 2, 3, 4 or I, II, III, IV) as applicable | District Required | ||
| 786 | Scheduling | course set up | assign course to a specific department and credit type (math, lit, music, etc.) | District Required | ||
| 787 | Scheduling | course set up | input the subject of the course (e.g. calc, stats, biology, chem, physics) | District Required | ||
| 788 | Scheduling | course set up | distribute course credit across multiple areas (e.g., a 2 credit course can assign 1 credit for arts and 1 credit for elective) | District Required | ||
| 789 | Scheduling | course set up | denote different course delivery models: e.g. AP, Honors, EL, Regular | District Required | ||
| 790 | Scheduling | course set up | set pre-requisites for courses | District Required | ||
| 791 | Scheduling | course set up | block classes together | District Required | ||
| 792 | Scheduling | course set up | set limits for max number of students based on indicators | District Required | ||
| 793 | Scheduling | course set up | set up courses for activities/sports teams with abilility to take attendance, see eligibility, and track activity | District Required | ||
| 794 | Scheduling | course set up credit |
mark courses for letter grades, Pass/Fail, or competencies | District Required | ||
| 795 | Scheduling | course set up credit |
mark courses for both letter grades and competencies (e.g. ES Math) | District Required | ||
| 796 | Scheduling | course set up credit |
input the credits to be earned/the type of graduation requirements satisfied upon completion of course | District Required | ||
| 797 | Scheduling | course set up credit |
designate weights for classes for GPA calculation (e.g. Honors, AP courses) | District Required | ||
| 798 | Scheduling | course set up credit |
input courses as non-graded but credit impacting (e.g. P/F classes) | District Required | ||
| 799 | Scheduling | course set up credit |
set up courses for dual credit -- HS and college credit (by law, must be different course code) | District Required | ||
| 800 | Scheduling | course set up credit |
flag classes that are taught either fully or partially online | District Required | ||
| 801 | Scheduling | course set up location |
input information about classroom locations: building name, room number, max. capacity, type of room (lab, lecture, classroom, etc.) | District Required | ||
| 802 | Scheduling | course set up location |
designate the building in which a course section is to be taught | District Required | ||
| 803 | Scheduling | course set up location |
input the maximum number of students that can be enrolled in a class based on room capacity | District Required | ||
| 804 | Scheduling | course set up location |
input the minimum number of students allow for the class | District Required | ||
| 805 | Scheduling | course set up location |
schedule more than two courses within a single classroom (i.e.: different levels of German, some EL); max number of students calculated for all students in classroom | District Required | ||
| 806 | Scheduling | course set up teachers |
assign more than one teacher to a course with access to attendance and gradebook | District Required | ||
| 807 | Scheduling | course set up teachers |
assign teachers to groups/teams and the ability to tie courses to that team | District Required | ||
| 808 | Scheduling | IT calendar set up |
set up multiple calendars and bell schedules per building | District Required | ||
| 809 | Scheduling | IT calendar set up |
add non-attendance periods at the beginning and end of the school day | District Required | ||
| 810 | Scheduling | IT calendar set up |
set up master calendars by level (EC, ES, MS, HS) and ability to copy calendar to different buildings/schools | District Required | ||
| 811 | Scheduling | IT calendar set up |
set course enrollment begin/end date; quarter/semester begin/end dates; mark holidays and non-attendance dates for teachers and/or students | District Required | ||
| 812 | Scheduling | IT calendar set up |
easily push calendar revisions to buildings/schools | District Required | ||
| 813 | Scheduling | IT calendar set up |
set up a calendar for summer school | District Required | ||
| 814 | Scheduling | IT calendar set up |
display total days of instruction and teacher work days at a glance | District Required | ||
| 815 | Scheduling | IT calendar set up |
set up Grading periods, attendance periods (quarters, semesters, trimesters), class/sections & Scheduling | District Required | ||
| 816 | Scheduling | IT calendar set up |
roll students to next school year (advance current grade, handle movement of student into next facility for 6th, 9th grades based on address mapping). Should be transparent to users in buildings | District Required | ||
| 817 | Scheduling | IT calendar set up |
assign and promote pre-K and through grade 13 | District Required | ||
| 818 | Scheduling | IT calendar set up |
implement next year registration process - including registration of outplaced/homebound students into proper home and serving schools | District Required | ||
| 819 | Scheduling | IT calendar set up |
transfer student data to correct school for next year | District Required | ||
| 820 | Scheduling | IT calendar set up |
extend school year as needed (e.g. snow days) | District Required | ||
| 821 | Scheduling | IT calendar set up |
set up summer school calendar based on District's policy | District Required | ||
| 822 | Scheduling | schedule set up |
create teams - groups of students to be scheduled together with the ability to balance the team composition | District Required | ||
| 823 | Scheduling | search & reporting | print schedule with course, period, teacher (option to print or not to print); ability to make schedule available via parent portal at school-designated time. | District Required | ||
| 824 | Scheduling | spin/tumble | choose to run scheduling by grade, team, individual, whole school | District Required | ||
| 825 | SP-ED | access & control | allow assigned staff roles to access students across buildings for attendance, gradebook, etc. | District Required | ||
| 826 | SP-ED | access & control | allow teachers to access summary page of all student IEPs and to view student accommodations, services across time in District including start and end dates | District Required | ||
| 827 | SP-ED | alerts/ communication |
alert student services when IEP/504 student enters a new school or transfers between schools | District Required | ||
| 828 | SP-ED | alerts/ communication |
automatically create indicator for student based on their IEP/504 status. 504 status indicator should be placed in same field as IEP indicator (i.e. not separated into a medical field) | District Required | ||
| 829 | SP-ED | alerts/ communication |
alert student services ON LINE when student is marked as needing serives | District Required | ||
| 830 | SP-ED | alerts/ communication |
alert Student Services team at a designated time prior 504/IEP end date | District Required | ||
| 831 | SP-ED | alerts/ communication |
track all conversations between Student Services team members and between team members and parents initiated and continued through the SIS. All team members to have access to parent communications even if they did not initiate the conversation in the SIS. | District Preferred | ||
| 832 | SP-ED | alerts/ communication |
set up alerts so all member of a team (primary and secondary/co-teachers, etc.) receive alerts and communications about a student | District Required | ||
| 833 | SP-ED | data input | input, update and report on accommodation needs per student (state reporting) | District Required | ||
| 834 | SP-ED | data input | input and view Medicaid number for a student based on user group | District Required | ||
| 835 | SP-ED | data input | input, track and report on restraint and seclusion instances | District Required | ||
| 836 | SP-ED | data input | input, track and report on autism considerations for students | District Required | ||
| 837 | SP-ED | features | determine the # and % of IEP/504 and ESL students in a class/section at any time during the school year | District Required | ||
| 838 | SP-ED | IT set up | integrate information from Embrace IEP including association to the student record (i.e. summary of 504/IEP; Behavior Plan; Accomodation list, etc.) | District Required | ||
| 839 | SP-ED | IT set up | pull in IEP/504 start dates, end dates, program exit dates from Embrace IEP | District Required | ||
| 840 | SP-ED | IT set up | upload and manage historical IEP records, DST reports, etc. | District Required | ||
| 841 | SP-ED | IT set up | import/export data to/from Embrace IEP on an hourly basis | District Required | ||
| 842 | SP-ED | referrals | mark students as needing screening for services (OT, PT, behavioral, etc), including the type of screening needed and the feferral date/referring person is automatically recorded. | District Required | ||
| 843 | SP-ED | referrals | develop an online request form for referring students to another school for services (e.g. alternative high school). Ability to send notification o frequest ON LINE to serving school | District Required | ||
| 844 | SP-ED | referrals | provide access to student information (student access rights) for serving school when referral approved | District Required | ||
| 845 | SP-ED | referrals | manage service screening in SIS (OT, PT, behavioral, etc) - date of screening, type of screening, person performing screening, results | District Required | ||
| 846 | SP-ED | RTI | input, track and monitor RTI information with ability to record notes/comments | District Required | ||
| 847 | SP-ED | RTI | input, track and monitor behavior plans with ability to record notes/comments | District Required | ||
| 848 | SP-ED | RTI | create indicators for students with RTI plans | District Nice to Have | ||
| 849 | SP-ED | RTI | view/report on RTI intevention status and student improvement at designated intervals | District Nice to Have | ||
| 850 | SP-ED | RTI | view/report on RTI inteventions across a class, building, District. Able to identify interventions used, duration of intervention, and results of intervention | District Nice to Have | ||
| 851 | SP-ED | search & reporting | search, track and report on all out-of-school suspensions across schools | District Required | ||
| 852 | SP-ED | search & reporting | input, track and report on restraint and seclusion instances | District Required | ||
| 853 | SP-ED | search & reporting | run/print reports showing IEP/504 and EL status based on demographic information. Ability to show reports visually (pie/bar charts, color coded, etc.) | District Required | ||
| 854 | SP-ED | security | limit access to special ed data fields by user group | District Required | ||
| 855 | SP-ED | Student Success Plans | develop and update student success plans via SIS with drop down boxes, free form comment fields and data imported from SIS modules (attendance, GPA, behavior, etc.) | District Nice to Have | ||
| 856 | SP-ED | upload/ integration |
import/export data from MyServiceTracker (Medicaid) | District Optional | ||
| 857 | SP-ED | upload/ integration |
import/export data from FairBanks (Medicaid reimbursement) | District Preferred | ||
| 858 | SP-ED | upload/ integration |
import/export data from Renaissance: Star Reading & Math | District Preferred | ||
| 859 | State Reporting | fed/ state reporting |
Vendor has robust and flexible state and federal reporting features that are regularly maintained based on state and federal changes | District Required | ||
| 860 | State Reporting | fed/ state reporting |
Vendor has substantial experience with IL State reporting at a PK-12 level | District Required | ||
| 861 | State Reporting | fed/ state reporting |
Vendor has a team dedicated to IL State reporting which works with IL state employees to identify constantly changing state reporting requirements including EC reporting requirements | District Required | ||
| 862 | State Reporting | fed/ state reporting |
Vendor's IL State reporting team is responsible for developing and maintaining state reporting fields and reports in the system | District Required | ||
| 863 | State Reporting | fed/ state reporting |
Vendor's IL State reporting team reviews Online Registration fields and updates to include all new state requirements fields (including EC). Parents are required to complete all state fields | District Required | ||
| 864 | State Reporting | fed/ state reporting |
Vendor's IL State reporting team coordinates with user schools via an active user group to ensure the functionality and accuracy of state reporting fields and reports | District Required | ||
| 865 | State Reporting | fed/ state reporting |
Vendor provides online documentation (reporting guides and mapping documents) to assist users in running and verifying state reports for IL | District Required | ||
| 866 | Transcripts | access & control | allow schools to access transcripts for prior students no longer in the district | District Required | ||
| 867 | Transcripts | access & control | archive student transcript data and demographics for easy accessibility | District Required | ||
| 868 | Transcripts | data input | input generic courses and grades for out of state/out-of-district transfer students | District Required | ||
| 869 | Transcripts | data input | input transfer student marks based on marking period Currently, some students enter district with trimester grades. Future digital learning opportunities may also require flexible grading periods | District Required | ||
| 870 | Transcripts | data input | upload official/unofficial transcripts from other schools into student record | District Required | ||
| 871 | Transcripts | data input | allow transcript grade edits for select user groups - with audit trail, notices, automatic recalc of GPA | District Required | ||
| 872 | Transcripts | data input | input credit waivers for courses | District Required | ||
| 873 | Transcripts | data transfer | store Historical Transcripts (electronic) - available for post-graduate or transfer forwarding as requested | District Required | ||
| 874 | Transcripts | data transfer | perform inter-school transfers of student transcript data within the District | District Required | ||
| 875 | Transcripts | data transfer | transfer student transcript data to other schools outside the district | District Required | ||
| 876 | Transcripts | GPA calculation/ Class Rank |
include grades from other districts/schools in GPA calculation | District Required | ||
| 877 | Transcripts | GPA calculation/ Class Rank |
automatically calculate and report a current weighted and/or weighted GPA by term, semester or marking period | District Required | ||
| 878 | Transcripts | GPA calculation/ Class Rank |
re-calculate GPA and automatically update transcript when semester grades are input | District Required | ||
| 879 | Transcripts | GPA calculation/ Class Rank |
handle multiple honor roll calculations at MS and HS level as defined by district algorithms | District Required | ||
| 880 | Transcripts | GPA calculation/ Class Rank |
calculate weighted and unweighted GPA for all courses taken in District regardless of home school | District Required | ||
| 881 | Transcripts | GPA calculation/ Class Rank |
calculate GPA for core classes or selected classes only | District Required | ||
| 882 | Transcripts | GPA calculation/ Class Rank |
exclude credit and GPA calculation for repeat courses | District Required | ||
| 883 | Transcripts | info on transcript | display all in-District courses taken regardless of school attending (some cross-attendance between high schools,COD, online, prior attendance) | District Required | ||
| 884 | Transcripts | info on transcript | list the term the course was taken | District Required | ||
| 885 | Transcripts | info on transcript | sort courses by year on the transcript | District Required | ||
| 886 | Transcripts | info on transcript | list the course credit possible and earned for each course | District Required | ||
| 887 | Transcripts | info on transcript | display graduation credit sub-totals by category | District Required | ||
| 888 | Transcripts | info on transcript | display schools attended and grade information | District Required | ||
| 889 | Transcripts | info on transcript | include general notes or comments on the transcript (drop down or free form comments) that are specific to the graduating class | District Required | ||
| 890 | Transcripts | info on transcript | select and print weighted and/or unweighted GPAs on the transcript | District Required | ||
| 891 | Transcripts | info on transcript | print student-specific honors and awards on the transcript and the date the honor or award was received | District Required | ||
| 892 | Transcripts | info on transcript | include cumulative attendance data on transcript | District Required | ||
| 893 | Transcripts | info on transcript | post summer school grades and credits to the course history file automatically | District Required | ||
| 894 | Transcripts | search & reporting | allow for the searching, sorting and report of weighted courses, including AP & Honors courses, for data analysis reporting | District Required | ||
| 895 | Transcripts | search & reporting | sort courses by user-defined categories in addition to year (e.g., language arts, social studies, mathematics, science, foreign language, etc.) | District Required | ||
| 896 | Transcripts | search & reporting | auto-generate report for student(s) whose grades are trending downward | District Required | ||
| 897 | Transcripts | transcript | set up customizable transcript templates for ES, MS, HS. HS transcript to be 1-page for most students | District Required | ||
| 898 | Transcripts | transcript | list courses taken outside of District that satisfy IL and District graduation requirements | District Required | ||
| 899 | Transcripts | transcript | include an explanation/key, including translation, that provides grading scale, honors classes, and excluded from GPA classes. | District Required | ||
| 900 | Transcripts | transcript | generate/print different types of transcripts: non-ranked, unoffical, official | District Required | ||
| 901 | Transcripts | transcript | develop a co-curricular or activity and award transcript to record all school-based activity and awards received during MS/HS years | District Preferred | ||
| 902 | Transcripts | transcript | display services provided on the transcript | District Preferred | ||
| 903 | Transcripts | transcript | display specific fields related ot standardized tests (e.g. standardized tests taken, administration date, grade level of the student when test was taken, and corresponding test score data) | District Preferred | ||
| 904 | Transcripts | transcript | develop an articulation sheet template which is able to populate select information from SIS. Ability to include other fields for teacher input. All articulation sheets for a student should be viewable by current year teacher | District Preferred | ||
| 905 | Transcripts | upload/ integration |
generate electronic transcripts for transmittal per requests that are compatible with Parchment / SchooLinks | District Required | ||
| 906 | Transcripts | upload/ integration |
interface with Parchment to export student transcripts to institutions | District Required | ||
| 907 | Transcripts | view/print (print-friendly format)ing | print student entry dates, withdrawal dates, and withdrawal reason information on the transcript | District Required | ||
| 908 | Transcripts | view/print (print-friendly format)ing | view and print an unofficial transcript via student record and via parent portal for all building levels (ES/MS/HS). Transcipt must be watermarked as unofficial and may have a different appearance than an official transcript. | District Required | ||
| 909 | Transcripts | view/print (print-friendly format)ing | view current courses in transcript view - even if semester is in progress | District Required | ||
| 910 | Transcripts | view/print (print-friendly format)ing | show only codes applicable to the school/student on the transcript | District Required | ||
| 911 | Transcripts | view/print (print-friendly format)ing | view/print (print-friendly format) transcripts by individual, grade, building, counselor, etc. | District Required | ||
| 912 | Transcripts | view/print (print-friendly format)ing | easily view all transcripts for a student - including out-of-District transcripts | District Required | ||
| 913 | Transportation | features | develop custom transportation fields/screens or existing transportation screens that are searchable, reportable, and able to be displayed on parent portal | District Required | ||
| 914 | Transportation | features | input information from IEP onto customizable screen and attach accommodation summary from Embrace IEP | District Required | ||
| 915 | Transportation | features | view car seats, accomodation requests and special requests per student | District Required | ||
| 916 | Transportation | features | set up attendance/student tracking sheets for bus routes (EC) with ability to take attendance/track students via handheld device (phone/tablet) | District Required | ||
| 917 | Transportation | features | provide audit trail for changes to the transporation data including date and time stamp | District Required | ||
| 918 | Transportation | search & reporting | generate reports to show updates in student transportation information | District Required | ||
| 919 | Transportation | search & reporting | generate reports on bussing information for state reimbursement | District Required | ||
| 920 | Transportation | search & reporting | allow parents to select and modify transportation needs via the parent portal | District Required | ||
| 921 | Transportation | search & reporting | provide link to MyStop (parent app) on parent portal | District Required | ||
| 922 | Transportation | search & reporting | create rosters of students by bus route (important for EC) - to inlcude student name, curriculum, bus number, transportation accommodation needs, etc. | District Required | ||
| 923 | Transportation | upload/ integration |
integrate information between VersaTrans and SIS or has the ability to import/export info to/from SIS | District Required | ||
| 924 | Transportation | upload/ integration |
export information from customized transportation fields/screens | District Required | ||
| 925 | Transportation | upload/ integration |
import information from VersaTrans (bus number, route info, correct grid codes) into SIS by student | District Nice to Have | ||
| 926 | Transportation | upload/ integration |
export information nightly from SIS to VersaTrans to update student information (new students, address changes, changes to parent contact info, etc.) or the ability to schedule busses or make changes using existing | District Required | ||
| 927 | Transportation | upload/ integration |
export SIS information for address and/or daycare pickup/drop off changes; ability to alert transportation ON SCREEN when these changes occur | District Required | ||
| 928 | User Experience | access & control | allow administrators/building secretaries to view names and schools of all students connected to a household | District Required | ||
| 929 | User Experience | access & control | provide building secretaries, admin and other District staff with limited viewing rights to see all students in District (i.e. name, school, previous in-District schools, contact info). Rights can be set on a per student basis. | District Required | ||
| 930 | User Experience | access & control | provide building staff (teachers, deans, counselors, etc.) with view rights to all students served or connected with them and/or their school: name, school, contact info based on role e.g. dean at Matea can pull contact information for an 8th grader taking math classes at the HS |
District Required | ||
| 931 | User Experience | access & control | provide all staff supporting a student (teachers, deans, counselors, student services, etc.) with view rights to that student. Rights should be by student vs by building/class. | District Required | ||
| 932 | User Experience | access & control | allow teachers, counselors, student services, etc. to view all assessments and transcripts/grade reports records for an assigned student (ES, MS, HS) | District Required | ||
| 933 | User Experience | access & control | allow more than one teacher/user to be logged in to a student's record at one time | District Required | ||
| 934 | User Experience | alerts/ communication |
input and modifiy critical alerts with ability upload protected or sensitive information into a student's record with viewing rights based on user rights, with encryption | District Required | ||
| 935 | User Experience | alerts/ communication |
attach end dates or "review by" dates on critical alerts to allow for more systemic review and maintenance of critical alerts | District Preferred | ||
| 936 | User Experience | alerts/ communication |
send automatic notification to review Critical Alert based on input review date | District Preferred | ||
| 937 | User Experience | alerts/ communication |
view significant medical alerts by clicking on alert (vs. going to the medical screen) | District Required | ||
| 938 | User Experience | alerts/ communication |
indicator students served outside of the District | District Required | ||
| 939 | User Experience | alerts/ communication |
generate warnings, reports and alerts when a student status changes (additions, edits, exits) | District Preferred | ||
| 940 | User Experience | alerts/ communication |
notify counselors when student misses a class x number of times or x days or % of days in a row based on individual student membership days | District Required | ||
| 941 | User Experience | alerts/ communication |
modify communications/permissions for students who are emancipated, when they turn 18 or are 18+ to conform to FERPA Compliance including communications, alerts, etc. | District Required | ||
| 942 | User Experience | alerts/ communication |
view permission indicators for parents/guardians of students who are emancipated, when they turn 18 or are 18+ to view records, receive communications, etc. (FERPA) | District Required | ||
| 943 | User Experience | course drops/ adds |
provide an efficient process for dropping a student from a course and entering him/her into a new course with minimal number of key strokes and screens accessed | District Required | ||
| 944 | User Experience | course drops/ adds |
enter a future drop date for a course. Course will not be dropped from the student schedule until that drop date | District Required | ||
| 945 | User Experience | data retention/ storage |
maintain and access all student demographic data as well as permanent record data for their entire term in District (PK-12+) | District Required | ||
| 946 | User Experience | data retention/ storage |
archive student data for adherence to audits and compliance local, state and federal | District Required | ||
| 947 | User Experience | data retention/ storage |
electronically store portfolio of student's work with links to records and links to Mission Strands | District Optional | ||
| 948 | User Experience | data retention/ storage |
view historical info about a student - view prior year(s) grades in particular subject, interventions, test scores, special education | District Required | ||
| 949 | User Experience | data retention/ storage |
view history for a student who exited the district. | District Required | ||
| 950 | User Experience | data retention/ storage |
visually distinguish historical data | District Required | ||
| 951 | User Experience | display | Ability to customize but also display on a Student Profile Screen: - Student preferred name and last name - DOB - Grade level/building information or outplacement, if applicable - Transportation info: bus number, route - Attendance info - Current GPA - Current schedule - Student and parent/guardian's contact information - indicators for health risks based on severity of health risk (i.e. life threatening vs seasonal allergies) - indicators for special needs (IEPs/504 Plans) with link to 1-page IEP/504 summary pageindicators for accomodations - indicators for EL indicators with summary of EL services - indicators for athletics/activities participation requiring eligiblity reports - indicators for FRL/fee waiver fields (viewing based on security rights) - indicators for no photo publication for student - indicators for Orders of Protection (restricted viewing) - indicators as determined by the District |
District Required | ||
| 952 | User Experience | display | view student's current schedule without seeing all schedule changes | District Required | ||
| 953 | User Experience | features | quick, but secure, access to teacher portal through mobile/hand held devices | District Required | ||
| 954 | User Experience | features | input more than one Serving School (e.g. "Physical Presence" school) | District Required | ||
| 955 | User Experience | features | input and track information from Home School, Serving School (one or more), and Testing School | District Required | ||
| 956 | User Experience | features | visually distinguish all indicators/markers so that they are easy to identify; Hovering ability in which further information is provided by hovering over flag/mark | District Required | ||
| 957 | User Experience | features | automatically save entry of information in any module, or system very clearly notifies the user prior to moving to another screen and losing the entry | District Required | ||
| 958 | User Experience | features | create audit records/logs for all views of student information and any changes made (user id, date, reason for change) and can be easily viewed through a report | District Required | ||
| 959 | User Experience | features | access further details of a student profile including student schedule, grades, attendance, health, discipline, transportation, etc. based on user access rights without leaving the student profile summary | District Required | ||
| 960 | User Experience | features | ability to navigate to a screen either via typing in screen name or through a navigation menu | District Required | ||
| 961 | User Experience | features | allow each user to customize his/her own home page/dashboard | District Required | ||
| 962 | User Experience | features | view a student's current start date in District and all dates the student has been in the District | District Required | ||
| 963 | User Experience | features | view discipline information/# of referrals on the student profile summary | District Required | ||
| 964 | User Experience | features | schedule student into clubs, extracurricular activity viewable from main student profile summary page | District Required | ||
| 965 | User Experience | grad requirements | input graduation requirement credits from other schools to be applied to the correct graduation credit category across the District | District Required | ||
| 966 | User Experience | grad requirements | calculate and report on graduation credits for all students - including transfer students - per graduation category | District Required | ||
| 967 | User Experience | grad requirements | display student's graduation credit progress on parent and student portal. Ability to use infographic to display information (i.e. here are the number of credits required, here are the courses student has taken to meet these requirements and the credit hours earned.) | District Required | ||
| 968 | User Experience | IT set up | set up mobile apps so that District data is encrypted on device and separated from personal applications and data | District Required | ||
| 969 | User Experience | IT set up | input system timeout based on the role of the user. | District Required | ||
| 970 | User Experience | IT set up | establish protocol for removing duplicate accounts without compromsing data integrity of records | District Required | ||
| 971 | User Experience | IT set up | validate phone number formats, addresses based on USPS (table with drop down street names from online database?), proper case input where possible | District Required | ||
| 972 | User Experience | IT set up | provide “spell checking” ability to all narrative fields | District Required | ||
| 973 | User Experience | IT set up | use drop-down or auto-fill when making edits to a range of values, including edits that are allowed on values • Provide an online list of all values for each validated field • Support automatic insertion of a value into the proper field from a list of valid values |
District Required | ||
| 974 | User Experience | IT set up | to import address list from U.S. postal service/towns served for all addresses currently within District | District Required | ||
| 975 | User Experience | IT set up | ability to add data fields, custom screens or adjust existing screens as needed by IT staff without vendor intervention or support | District Required | ||
| 976 | User Experience | lockers | select a group of students for assignment to a range of locker numbers (ie. alphabetically, boy/girl, random…) | District Required | ||
| 977 | User Experience | lockers | assign locker numbers and/or combinations, including randomly generating locker assignments, recording of an assigned locker number, and rotating combinations | District Required | ||
| 978 | User Experience | navigation/ visual display |
updates to data can occur without leaving the current workspace | District Preferred | ||
| 979 | User Experience | navigation/ visual display |
easy navigation between screens with drill down capabilities | District Required | ||
| 980 | User Experience | navigation/ visual display |
automatic advancement of screens to next screen of a process (process flow diagram) | District Required | ||
| 981 | User Experience | navigation/ visual display |
provide teacher view for entire class or individual: grades, assessment scores, lexile scores | District Required | ||
| 982 | User Experience | navigation/ visual display |
ability to open multiple windows within the system at the same time | District Required | ||
| 983 | User Experience | navigation/ visual display |
uses colors and indicators to highlight information | District Required | ||
| 984 | User Experience | navigation/ visual display |
input/view alerts which are displayed only for certain modules, but do not impact the display of global alerts | District Required | ||
| 985 | User Experience | navigation/ visual display |
view student status on every view of student throughout SIS | District Required | ||
| 986 | User Experience | navigation/ visual display |
ability to toggle current semester, current year, prior year, future year/semester without exiting and re-entering into the module/system | District Required | ||
| 987 | User Experience | navigation/ visual display |
view information for groupings of students (by grade level, teacher, building, etc) | District Required | ||
| 988 | User Experience | navigation/ visual display |
interactive help feature: Context sensitive; field help; toggle on and off | District Required | ||
| 989 | User Experience | navigation/ visual display |
access to online training - on-demand, specific to question or learning area | District Required | ||
| 990 | User Experience | navigation/ visual display |
access to training materials, training programs, documentation & resources | District Required | ||
| 991 | User Experience | search & reporting | record/save user-defined searches | District Required | ||
| 992 | User Experience | search & reporting | mark searches and reports as "Favorites" | District Required | ||
| 993 | User Experience | search & reporting | easy to navigate and organized report screen with list of canned or District-created reports including a definition of the report. | District Required | ||
| 994 | User Experience | search & reporting | user-friendly report building capabilities with ability to easily select specific fields and students for reporting | District Required | ||
| 995 | User Experience | search & reporting | create, save and share reports with other District staff | District Nice to Have | ||
| 996 | User Experience | search & reporting | generate reports showing number of students per teacher/special service provider/counsellor/etc. | District Required | ||
| 997 | User Experience | search & reporting | generate report showing the types of services received by student/names of service provider(s)/etc. | District Required | ||
| 998 | User Experience | search & reporting | look up based on multiple criteria (for example, by class info, assessment info, demographic info, etc, or any cross-database criteria) | District Required | ||
| 999 | User Experience | search & reporting | provide dynamic search capabilities - search on permission eligible fields | District Required | ||
| 1000 | User Experience | search & reporting | search on portions of a field (mid-field, beginning, end) | District Required | ||
| 1001 | User Experience | search & reporting | view report active users and their location in the system | District Required | ||
| 1002 | User Experience | security | establish security rights by role, location, and/or individual user id | District Required | ||
| 1003 | User Experience | security | grant access rights (e.g. editing, view-only) depending on user group and module | District Required | ||
| 1004 | User Experience | security | ability to expand/restrict rights of an individual group member without creating a new group or impacting other members of the group | District Required | ||
| 1005 | User Experience | security | use Active Directory for authentication | District Required | ||
| 1006 | User Experience | security | allow for single sign-on (SAML) | District Required | ||
| 1007 | User Experience | security | allow user-defined password not to be viewable as it is being typed | District Required | ||
| 1008 | User Experience | security | allow System Administrator to set password requirements for local SIS accounts (alpha, alpha numeric, minimum and max length.) | District Required | ||
| 1009 | User Experience | security | allow users to claim an account if they are not using / eligible for single-sign on | District Required | ||
| 1010 | User Experience | security | automatically request password change after initial sign in | District Required | ||
| 1011 | User Experience | security | allow System Administrator to set sign-in attempt and location limits. Provide System Administrator with alerts/report of login attempt limits exceeded. | District Required | ||
| 1012 | User Experience | security | allow users to reset passwords for local SIS accounts when certain security measures have been met (text/email to connected account; answer of security questions) | District Required | ||
| 1013 | User Experience | security | allow System Adminstrator to send automated password reset requests for local SIS accounts to email address stored in Student, Staff or Parent file; security-enabled | District Nice to Have | ||
| 1014 | User Experience | upload/ integration |
import test standardized test scores and EL assessment information for student | District Required | ||
| 1015 | User Experience | upload/ integration |
to load pictures for each student and staff member | District Required | ||
| 1016 | User Experience | upload/ integration |
integration with Lawson and Applitrack | District Preferred |
| Technical Requirements | ||||
| Instructions for completing the functional requirements are available in section four (4) of the RFP. | ||||
| Vendor Questions: | Vendor Comments | |||
| Provide a list of the major updates that have occurred over the last 3 years | ||||
| Provide a list of the major updates planned for the next two years including: description of the upgrade, module(s) impacted, expected timing of update | ||||
| ID # | Category | Technical Requirements | SIS has these capabilities? (Yes/No) |
Vendor Comments |
| 1017 | Functionality | System has the capabilities to service 3,100 staff, 28,000 students, and 50,000 parents/guardians, with the capacity for growth. Comment required. | ||
| 1018 | Functionality | System is scalable and able to handle District's size. Comment required. | ||
| 1019 | Functionality | District is able to set up a minimum of 37 buildings. See RFP for building-level detail. | ||
| 1020 | Functionality | System compatible with Microsoft Office 365 desktop applications. | ||
| 1021 | Functionality | Users are able to access system securely through computers (laptop or desktop) and mobile devices (tablet, hand-held device, or smart phones). | ||
| 1022 | Functionality | District is able to create and maintain custom screens which are searchable, reportable, of which their data can be presented through a parent portal (as needed). | ||
| 1023 | Functionality | District is able to pull from relational databases and tables throughout the SIS preferably using non-proprietary reporting functionality such as Microsoft BI product suite, Cognos, Business Objects, etc. | ||
| 1024 | Performance | Web page(s) load under 2 seconds | ||
| 1025 | Performance | 90% of transactions have a 2-second or less response time with a T1 connection; Remaining 10% of transactions within 10-second or less response time | ||
| 1026 | Performance | Database queries are performed within 2 seconds | ||
| 1027 | Data Load / Data Migration | District is able to migrate all information from the current SIS (eSchool+) including data from 2000 to present | ||
| 1028 | Data Load / Data Migration | District is able to load relational links between different student and guardian records | ||
| 1029 | Data Load / Data Migration | District is able to perform several data migration loads during the implementation process with minimal need for dual entry into the new and old SIS systems | ||
| 1030 | Data Load / Data Migration | District is able to load geoplans/addresses from the cities it serves and set school boundaries based on GIS information | ||
| 1031 | Security | System provides a role-based user rights system which is easy to assign by job codes and easy to modify as needed | ||
| 1032 | Security | District is able to set up user groups and assign rights across user group. Comment required on ability to assign groups or rights. |
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| 1033 | Security | System provides a means to associate substitutes with course rights, including access to attendance, gradebook and grade markings for all students in the class | ||
| 1034 | Security | System has multi-tiered security at a role, screen access, field and/or indicator level | ||
| 1035 | Security | District is able to populate security access by a job and building code (i.e. from teacher/staff info pulled in from the ERP) | ||
| 1036 | Security | District is able to limit access at a building, classroom, student, or grade level security (e.g viewing rights to 5th graders only) for students both within and across buildings | ||
| 1037 | Integration | System will notify designated District contacts if established integrations fail, either due to connectivity, credentials or any other reason. | ||
| 1038 | Integration / Security | System allows the import of all alert codes from SNAP medical application. District has the ability to mark medical alerts as sensitive with limited view rights. | ||
| 1039 | Integration / Security | District has the ability to mark medical alerts as sensitive with limited view rights based on user/user group | ||
| 1040 | Hosting | System uses cloud based hosting and provides for disaster recovery, geographical redundancy, application-level and process-level monitoring | ||
| 1041 | Hosting | District has access to the database environment with ability to drill into District data. SQL connection preferred. Vendor will be asked to demonstrate this capability during vendor demonstrations. | ||
| 1042 | Hosting | All system software and data are hosted in the United States (contracturally required) with secure data transfer through either a secure VPN or encryption of data across databases and web applications. | ||
| 1043 | Hosting | All elements of the SIS infrastructure are monitored for uptime and overall health. Notifications will be sent to District designated accounts in the event of a system interruption - planned or unplanned. | ||
| 1044 | Hosting | Service interruption notifications are customizable, by user, and include email, text or phone call. | ||
| 1045 | Backup / Testing | Database is backed-up at regular intervals (i.e. half hourly incrementals, daily with incrementals, weekly for a month, monthly for a year, yearly indef). System provides ability to have recovery to a separate instance. Comment required on backup and recovery strategy. | ||
| 1046 | Backup / Testing | District's access to a test instance and sandbox instance and a production environment are included in the licensing agreement and proposed solution. | ||
| 1047 | Support | Vendor provides US-based 24/7 technical support. Comment required for support options and available support resources. | ||
| 1048 | Support / Training | Vendor provides tutorials and built-in application support for users. | ||
| 1049 | Training | Vendor provides annual training commitment hours. Comment required for the number of hours provided annually. | ||
| 1050 | Training | Vendor provides additional training hours upon District request. Comment required if additional hours are available, including how to acquire the training. | ||
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