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Sheet 1: Overview & Instructions
| C19RM 2021: Procurement Progress Reporting Template | |||||
| Date Updated: 26 April 2022 | |||||
| OVERVIEW & INSTRUCTIONS | |||||
| This worksheet provides a description of the C19RM Procurement Progress Reporting Template. | |||||
| Reporting Expectations | |||||
| This template is designed to enable the PRs reporting of information to the Secretariat on procurement activities of (1) all strategic and mainstreaming health products and (2) local sourcing advised health products (with Enhanced reporting) financed with C19RM funds and conducted by implementers and/ or their designated procurement agents outside the Global Fund’s Pooled Procurement Mechanism / Wambo.org. | |||||
| The template captures information on award of contracts by implementers and fulfillment of delivery by suppliers under these purchased orders. The information is required for consolidated reporting to the Global Fund Board. | |||||
| Reporting cadence is differentiated by different portfolio categorization: | |||||
| High Impact and Core Countries must report on a monthly basis - no later than the 10th day of the following month (e.g. June reporting by 10 July). | |||||
| Focus Countries using non-PPM pooled procurement channels must report on a quarterly basis - no later than 10th day of the following quarter (e.g. Q2 reporting by 10 July). | |||||
| Focus Countries using national sourcing channels must report on an annual basis - no later than the 10th day of the following year (e.g. 2021 reporting by 10 Jan). | |||||
| Outline of Reporting Template | |||||
| The template contains four (4) tabs: | |||||
| Overview & Instructions | The current tab outlines the reporting template, reporting expectations, template details, and provides some data entry guidance for filling the template. | ||||
| Product Scope for Reporting | Second tab serves as a reference point for the products and types of procurement transactions to be included in reporting - linked to Product Categories, INNs, and Specifications in the approved Health Product Management Template (HPMT). | ||||
| Examples | Third tab provides examples to illustrate reporting expectations and the process for completing the template. | ||||
| Template | Fourth tab captures purchase order fufillment and delivery information; the specific information requested is further outlined below. | ||||
| Template Details | |||||
| Template contains four (4) main sections, with a fifth section for additional comments: | |||||
| Identifying Information | Includes Country Name, Principal Recipient, and Grant Number. | ||||
| Purchase Order (PO) Information | Captures information at the Purchase Order (PO) level. | ||||
| This includes PO Number, PO Issued Date, PO Total Amount in USD, and Inco Term. | |||||
| This information should be repeated as necessary, to account for every line (item) approved in the PO. | |||||
| PO Line Information | Captures information at the PO line level, each row accounting for a different item approved in the PO. | ||||
| This includes Product Category, Product INN, and Product Specification - linked to the approved HPMT - and details on the specific Trade Item being procured including Name, Quantity Ordered, Pack Size, and Price per Pack. | |||||
| Each line should be unique. | |||||
| Shipment Information | Captures information at the shipment level. | ||||
| This includes Shipment Quantity, Agreed Delivery Date, Shipment Shipped Date, and Shipment Delivery Date. | |||||
| Template designed to capture approx. five (5) shipments per PO line; if a specific line requires more than five (5) shipments, please consolidate the remainder into the section titled 'All Subsequent Shipments'. | |||||
| Additional Comments | Please include any additional information that explains any advances or delays in expected shipment dates. | ||||
| Data Entry Guidance | |||||
| The template should be completed and reviewed in the order outlined above and as information becomes available in the procurement and shipment delivery process (i.e. shipment information may not be available yet). | |||||
| When completing relevant sections, please be mindful of the following guidance: | |||||
| Yellow cells correspond to areas with restricted choice responses, which are to be selected from a drop-down list. | |||||
| Cells are colored red for Product Category, Product INN, and Product Specification when the combination of the three fields is either incomplete or incorrect; the conditional formatting will be removed when completed correctly. | |||||
| White cells correspond to areas with open responses. | |||||
| Grey cells correspond to areas that will auto-populate based on responses entered elsewhere. | |||||
| Please note areas for additional comments have also been included in the far right-end column of each worksheet. | |||||
| Input prompts, like the one on the right, have been included for most cells requiring data entry. If you have further questions, please reach out to your respective HPM Specialist or CT Focal Point. | |||||
| PRODUCT SCOPE FOR REPORTING | |||||
| The pivot table below outlines the scope of products required for reporting; this is directly linked to the combination of Product Categories, INNs, and Specifications within approved HPMT. | |||||
| Please use the splicer below to quickly access details for relevant product categories. | |||||
| ProductCat | ProductInn | ProductSpec | |||
| Cold Chain Consumables | Cold Box | Cold box, Large, Long range, vaccine storage capacity | |||
| Data logger | Multi-use data logger | ||||
| Icepack | Icepack | ||||
| Remote Temperature Monitoring System | Configured for real-time monitoring of vaccine storage conditions | ||||
| Vaccine carrier | Vaccine carrier,Large, Long range vaccine storage capacity | ||||
| Cold Chain Equipment | Vaccine Combined Refrigerator and Freezer | Equipment | |||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Vaccine freezer | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Vaccine refrigerator | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| COVID Diagnostics reagents and consumables | COVID Tests or Diagnostic Consumables | Cepheid Xpert Nasopharyngeal swab collection kit 100 | |||
| Extraction consumables (e.g. deep-well plate, microplate) | |||||
| Filtered Pipette Tips Sterile, 0.1-10 µl, 30 mm, Racked, 960 pieces, box | |||||
| Filtered Pipette Tips Sterile, 100-1000 µl, 66 mm, Racked, 960 pieces, box | |||||
| Filtered Pipette Tips Sterile, 20-200 µl, 30 mm, Racked, 960 pieces, box | |||||
| Filtered Pipette Tips Sterile, 2-30 µl, 51 mm, Racked, 960 pieces, box | |||||
| Other consumables - Enter details in Comments | |||||
| Sample collection kit: swab | |||||
| Sample collection kit: swab and viral transport medium | |||||
| Sample collection kit: viral transport medium | |||||
| Sample collection: Triple packaging boxes for transport | |||||
| COVID Tests or Diagnostic Reagents and Cartridges | Abbott RealTime SARS-CoV-2 RT-PCR Kit 96 tests | ||||
| BGI Real-time fluorescent RT-PCR kit for detecting 2019- nCoV | |||||
| Cepheid Xpert® Xpress SARS-CoV-2 10 tests | |||||
| Hologic Aptima SARS-CoV-2 assay | |||||
| Other automated tests - please specify in the comments column | |||||
| Other manual tests - please specify in the comments column | |||||
| Qiagen QIAamp Viral RNA extraction kit | |||||
| Roche Cobas SARS-CoV-2 RT-PCR Kit 96 tests | |||||
| Thermo Fisher MagMAX Viral/Pathogen Nucleic Acid Isolation Kit | |||||
| Thermo Fisher TaqPath COVID-19 CE-IVD RT-PCR Kit | |||||
| COVID Equipment | COVID Equipment | Equipment | |||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| COVID Molecular Test Equipment | Automated extractors | BioMerieux EMAG (easyMAG) Equipment | |||
| Equipment | |||||
| KingFisher™ Flex Purification System, KingFisher with 96 Deep-well | |||||
| Qiagen QIAsymphony SP Equipment | |||||
| Roche MagNA pure Equipment | |||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| COVID Equipment Other | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Magnetic Stand Manual Extraction | Magnetic Stand for Manual Extraction 96 well magnet stand | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Magnetic Stand Manual Extraction Other | Equipment | ||||
| Tabletop PCR workstation with UV light | Equipment | ||||
| Thermocycler incl RT PCR analyser | Applied Biosystems 7500 Fast Dx Real Time PCR Systems | ||||
| Applied Biosystems 7500 Fast Real Time PCR Systems | |||||
| Applied Biosystems™ 7500 Real-Time PCR Instrument | |||||
| BioRad CFX96 PCR system | |||||
| Qiagen Rotor-Gene 5 Plex PCR system | |||||
| QuantStudio™ 5 Real-Time PCR System, 384-well | |||||
| QuantStudio™ 5 Real-Time PCR System, 96-well, 0.1 mL | |||||
| QuantStudio™ 5 Real-Time PCR System, 96-well, 0.2 mL | |||||
| Roche LightCycler 480 PCR system | |||||
| SLAN-96P PCR system | |||||
| Thermocycler incl RT PCR analyser Other | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| UV crosslinker | Spare parts and accessories | ||||
| UV transilluminator 312nm | Spare parts and accessories | ||||
| UV transilluminator 365nm | Spare parts and accessories | ||||
| COVID Novel Medicines | New Medicines | Enter details in Comments | |||
| COVID PPE core | Apron | Apron Reusable, 100 | |||
| Faceshield | Faceshield Reusable | ||||
| Faceshield Single-use, disposable | |||||
| Gloves | Gloves, Examination - Latex - non-sterile, single-use, disposable, powder-free 100 | ||||
| Gloves, Examination - Nitrile - non-sterile, single-use, disposable, powder-free100 | |||||
| Gloves, Surgical - sterile, single-use, disposable, powder-free pair | |||||
| Goggles | Goggles, protective, indirect side-ventilation | ||||
| Gowns | Gown, Isolation, non-woven, disposable, pack 10 | ||||
| Gown, Surgical sterile, single-use, disposable, standard perfusion | |||||
| Masks | Mask, Medical, Type I, single-use, disposable 50 | ||||
| Mask, Surgical, Type II (non-fluid resistant), single-use, disposable 50 | |||||
| Mask, Surgical, Type IIR (fluid resistant), single-use, disposable 50 | |||||
| Respirator | Airflow (fit-test) test set | ||||
| Refill for airflow test set | |||||
| Respirator, High-filt, FPP2/N95, non-sterile each | |||||
| Respirator, High-filt, FPP3, non-sterile each | |||||
| Surgical Respirator, High-filt, FPP2/N95, sterile each | |||||
| COVID PPE other | Apron | Apron Single-use, disposable 100 | |||
| Bootcover | Bootcover, anti-skid, elasticated, pair | ||||
| Boots | Boots, rubber/PVC, reusable, pair | ||||
| Coverall | Coverall, Protection, CatIII, Type 6b | ||||
| Heavy duty apron | Apron, protection, plastic, reusable | ||||
| Heavy duty gloves | Gloves, Heavy-duty, rubber/nitrile, pair | ||||
| Other COVID consumables | Other - Enter details in Comments | ||||
| Surgical cap | Cap, surgical, bouffant, non-woven, box 100 | ||||
| COVID Tests or Antibody Rapid Diagnostic Test Ab RDT | SARS CoV 2 Ab Rapid Test kit | SARS-CoV-2 - Generic Rapid Antibody Diagnostic Test Kit - 1 test | |||
| COVID Tests or Antigen Rapid Diagnostic Test Ag RDT | SARS CoV 2 Ag Rapid Test kit | SARS-CoV-2 - Generic Rapid Antigen Diagnostic Test Kit - 1 test | |||
| GeneXpert Equipment for C19RM | GeneXpert Equipment | GeneXpert 1-module Edge with tablet, barcode reader and auxiliary batteries | |||
| GeneXpert IV-2 modules with desktop computer and barcode reader | |||||
| GeneXpert IV-2 modules with laptop computer and barcode reader | |||||
| GeneXpert IV-4 modules with desktop computer and barcode reader | |||||
| GeneXpert IV-4 modules with laptop computer and barcode reader | |||||
| GeneXpert XVI-16 modules with desktop computer and barcode reader | |||||
| GeneXpert XVI-16 modules with laptop computer and barcode reader | |||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Genomic surveillance or sequencing | Reagents for sequencing | Enter details in Comments | |||
| Sample Collection | Container, sharps, leak-resistant, with lid | ||||
| Needles and Syringes | |||||
| Sample collection kit: swab and viral transport medium | |||||
| Triple packaging boxes for transport | |||||
| Sequencing analyzers | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Laboratory Equipment | Autoclave for laboratory | Equipment | |||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Biological Safety Cabinet BSL II | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Centrifuges | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Equipment other | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Glove box | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Incubator | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Laboratory freezer | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Laboratory freezer ultra low | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Laboratory refrigerator | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Microcentrifuge | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Refrigerated bench top centrifuge | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Thermoblock | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Vortex | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Medical Oxygen consumables | Airway | Nasopharyngeal airway | |||
| Oropharyngeal airway,Guedel, sterile,single-use | |||||
| CO2 detector | Colorimetric end tidal CO2 detector | ||||
| Cricothyrotomy | Set, emergency, 6 mm, sterile, single use | ||||
| Endotracheal tube | Endotracheal tube (specify in comments with cuff, without cuff) | ||||
| Endotracheal tube introducer (specify in comments Bougie or Stylet) | |||||
| Flow spitter | Flow splitter, for oxygen concentrator, 5 flowmeters, range 0.125 – 2 l/m | ||||
| Flowmeter medical O2 Gas Cylinder | Thorpe tube, pressure-compensated, with pressure regulator & pressure-reducing valve, Barbed green “Christmas tree” connector to connect to tubing/patient delivery device | ||||
| Thorpe tube, pressure-compensated, with pressure regulator & pressure-reducing valve, DISS female/male connector (or other) & adapter to connect with humidifier | |||||
| Thorpe tube, pressure-compensated, with pressure regulator & pressure-reducing valve, DISS female/male connector (or other) & adapter to connect with regulator | |||||
| Flowmeter medical O2 Terminal Wall Unit | Thorpe tube, pressure-compensated, with pressure regulator, Barbed green “Christmas tree” connector to connect to tubing/patient delivery device | ||||
| Thorpe tube, pressure-compensated, with pressure regulator, DISS female/male connector (or other) & adapter to connect with humidifier | |||||
| Thorpe tube, pressure-compensated, with pressure regulator, DISS female/male connector (or other) & adapter to connect with regulator | |||||
| Humidifier | Humidifier, non-heated, reusable | ||||
| Infusion giving set | Infusion giving sets for adult and pediatric use with IV catheters and scalp vein sets (all size) | ||||
| Laryngoscope | Laryngoscope – adult/child | ||||
| Laryngoscope – neonate | |||||
| Nasal Cannula | High flow with tubing & patient interfaces, with accessories | ||||
| Nasal Catheter | High flow with tubing & adapters, lubricated, non-sterile | ||||
| Nasal prong | Prongs, nasal, Oxygen, adult, single use | ||||
| Prongs, nasal, Oxygen, child, single use | |||||
| Prongs, nasal, Oxygen, neonate, single use | |||||
| Other | Other - Enter details in Comments | ||||
| Oxygen mask | Oxygen mask with connection tube, reservoir bag and value, adult, single use | ||||
| Oxygen mask with connection tube, reservoir bag and value, child, single use | |||||
| Venturi mask with percent O2 Lock and tubing, adult | |||||
| Venturi mask with percent O2 Lock and tubing, child | |||||
| Pulse oximeter probes | Handheld pulse oximeter probes, adult | ||||
| Handheld pulse oximeter probes, neonatal | |||||
| Handheld pulse oximeter probes, pediatric | |||||
| Tabletop pulse oximeter probes, adult | |||||
| Tabletop pulse oximeter probes, neonatal | |||||
| Tabletop pulse oximeter probes, pediatric | |||||
| Resuscitator | Resuscitator, adult | ||||
| Resuscitator, child | |||||
| Suction device | Suction devices (Electrical recommend) | ||||
| Tubing | Oxygen administration tubing, non-sterile | ||||
| Suction tubing, silicone, non-sterile | |||||
| Medical Oxygen equipment | COVID Equipment | Spare parts and accessories | |||
| Warranty, maintenance and service | |||||
| Mechanical ventilation | Patient ventilator, for critical / intensive care, for adult & paediatric, with breathing circuits & patient interface | ||||
| Patient ventilator, for transport, for adult & paediatric, with breathing circuits & patient interface | |||||
| Non invasive ventilation | BiPAP, with tubing & patient interfaces, with accessories | ||||
| CPAP, with tubing and patient interfaces, adult & paediatric, with accessories | |||||
| High-Flow Nasal Cannula (HFNC) Oxygen Therapy Devices | |||||
| Oxygen analyser | Electrochemical, battery-powered, handheld | ||||
| Ultrasonic, battery-powered, handheld | |||||
| Oxygen concentrator | Oxygen concentrator, portable, with accessories | ||||
| Oxygen concentrator, stationary/bedside, with accessories | |||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Pulse oximeter | Oxygen saturation monitor, portable fingertip, battery-powered | ||||
| Oxygen saturation monitor, portable handheld, battery-powered, with cables & sensor | |||||
| Oxygen saturation monitor, tabletop, AC-powered, with cables & sensor | |||||
| Surge suppressor | Surge protector device, with multiple protected output sockets, hospital grade | ||||
| Voltage stabilizer | Electronic, microprocessor controlled voltage stabilizer, with voltage monitor | ||||
| Medical Oxygen Liquid and Gas | Medical gas cylinder portable | Compressed oxygen or compressed medical air, with valves and regulators. | |||
| Oxygen plant | Pressure Swing Adsorption (PSA) Oxygen Generator Plants | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Other Health Equipment | Blood Gas Analyser | Portable, with cartridges and control solutions | |||
| Electrocardiogram ECG digital monitor and recorder | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Electronic drop counter | Electronic drop counter, IV fluids | ||||
| Infusion pump | Infusion pump, with accessories | ||||
| Patient monitor | Patient monitor, multiparametric with EKG/ECG | ||||
| Thermometer | Non-contact infrared thermometer | ||||
| Thermometer, clinical, non-cntct, incl bat | |||||
| Ultrasound | Portable, w/linear and phased array cardiac transducer (5.0-7.5 MHz), w/trolley | ||||
| Xray Equipment | Darkroom Automatic X-ray Film processor | ||||
| Daylight Automatic X-ray Film Processor | |||||
| Mobile basic diagnostic x-ray system, analogue | |||||
| Mobile basic diagnostic x-ray system, digital | |||||
| Mobile flouroscopic x-ray system, analogue | |||||
| Mobile flouroscopic x-ray system, digital | |||||
| Other type | |||||
| Radiographic film view box, non-powered | |||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| OTHER NEAR POC for C19RM | OTHER NEAR POC | Equipment | |||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| TrueNat for C19RM | Truelab Uno Dx | Equipment | |||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Trueprep | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Waste management for C19RM | Waste management Autoclave | Equipment | |||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Waste management Incinerator general waste | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Waste management Incinerator medical waste | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Waste management Other equipment | Equipment | ||||
| Spare parts and accessories | |||||
| Warranty, maintenance and service | |||||
| Waste management Service Contracts | Service Contracts | ||||
| Waste management supplies Consumables | Bag, biohazard, refuse, autoclav., min. 30 liters | ||||
| Bag,biohazard, Other - Enter details in Comments | |||||
| Bag,biohazard,red,100L,box/100 | |||||
| Container, sharps, leak-resistant, with lid | |||||
| Other - Enter details in Comments | |||||
| Waste management supplies Reagents | Other - Enter details in Comments | ||||
| EXAMPLES | |||||||||||||||||||||||
| This worksheet provides example POs to illustrate two dimensions of reporting: completing information over time and splitting purchase orders across multiple shipments. | |||||||||||||||||||||||
| Completing Information Over Time | |||||||||||||||||||||||
| Principial Recipients (PRs) should report a procurement transaction once the PO has been approved and issued. Depending on when the PO is issued, reporting may only be limited to PO header and line level information; i.e. shipment details may not be available. | |||||||||||||||||||||||
| For example PR reporting in July on PO 3709 (directly below) would only include information at the PO level and PO line level : | |||||||||||||||||||||||
| Completed at the Purchase Order (PO) Level - repeat as necessary |
Completed at the PO Line Level - each line unique |
Completed at Shipment Level | |||||||||||||||||||||
| Shipment 1 | Shipment 2 | ||||||||||||||||||||||
| PO # | PO Issued Date | Total PO Amount (in $USD) |
Inco Term | Product Category | Product INN | Specifications | Trade Name (if different from INN, Specification, or as needed) |
Quantity Ordered (in packs) |
Pack Size (units per pack) |
Price Per Pack (in $USD) |
Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Additional Comments | ||||
| 1 | 3709 | 23-Jun-2021 | $440,286.67 | DAP | COVID Diagnostics reagents and consumables | COVID Tests or Diagnostic Reagents and Cartridges | Cepheid Xpert® Xpress SARS-CoV-2 10 tests | Xpert Xpress SARS-CoV-2 kit | 1,979 | 10 | $198.00 | ||||||||||||
| In August, however, PR must now include information on the shipment that was prepared and shipped on 19 July: | |||||||||||||||||||||||
| Completed at the Purchase Order (PO) Level - repeat as necessary |
Completed at the PO Line Level - each line unique |
Completed at Shipment Level | |||||||||||||||||||||
| Shipment 1 | Shipment 2 | ||||||||||||||||||||||
| PO # | PO Issued Date | Total PO Amount (in $USD) |
Inco Term | Product Category | Product INN | Specifications | Trade Name (if different from INN, Specification, or as needed) |
Quantity Ordered (in packs) |
Pack Size (units per pack) |
Price Per Pack (in $USD) |
Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Additional Comments | ||||
| 1 | 3709 | 23-Jun-2021 | $440,286.67 | DAP | COVID Diagnostics reagents and consumables | COVID Tests or Diagnostic Reagents and Cartridges | Cepheid Xpert® Xpress SARS-CoV-2 10 tests | Xpert Xpress SARS-CoV-2 kit | 1,979 | 10 | $198.00 | 1,979 | 23-Aug-2021 | 19-Jul-2021 | |||||||||
| And in September, PR must include that the shipment was delivered on 18 August: | |||||||||||||||||||||||
| Completed at the Purchase Order (PO) Level - repeat as necessary |
Completed at the PO Line Level - each line unique |
Completed at Shipment Level | |||||||||||||||||||||
| Shipment 1 | Shipment 2 | ||||||||||||||||||||||
| PO # | PO Issued Date | Total PO Amount (in $USD) |
Inco Term | Product Category | Product INN | Specifications | Trade Name (if different from INN, Specification, or as needed) |
Quantity Ordered (in packs) |
Pack Size (units per pack) |
Price Per Pack (in $USD) |
Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Additional Comments | ||||
| 1 | 3709 | 23-Jun-2021 | $440,286.67 | DAP | COVID Diagnostics reagents and consumables | COVID Tests or Diagnostic Reagents and Cartridges | Cepheid Xpert® Xpress SARS-CoV-2 10 tests | Xpert Xpress SARS-CoV-2 kit | 1,979 | 10 | $198.00 | 1,979 | 23-Aug-2021 | 19-Jul-2021 | 18-Aug-2021 | ||||||||
| Splitting Purchase Orders Across Shipments | |||||||||||||||||||||||
| Whether related to the volume ordered, delivery expectations, or other procurement arrangements, a single item under a PO may require multiple shipments. In those instances, PRs should split the ordered quantity across the respective shipments using the additional columns provided. | |||||||||||||||||||||||
| For example PR reporting in July on PO 3880 (directly below) would only include information at the PO level and PO line level: | |||||||||||||||||||||||
| Completed at the Purchase Order (PO) Level - repeat as necessary |
Completed at the PO Line Level - each line unique |
Completed at Shipment Level | |||||||||||||||||||||
| Shipment 1 | Shipment 2 | ||||||||||||||||||||||
| PO # | PO Issued Date | Total PO Amount (in $USD) |
Inco Term | Product Category | Product INN | Specifications | Trade Name (if different from INN, Specification, or as needed) |
Quantity Ordered (in packs) |
Pack Size (units per pack) |
Price Per Pack (in $USD) |
Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Additional Comments | ||||
| 1 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Respirator | Respirator, High-filt, FPP2/N95, no-valve, non-sterile 20 | Respirator, high-filt, fpp2/n95, no-valve, none ster., Piece | 315,000 | 1 | $0.55 | ||||||||||||
| 2 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Gloves | Gloves, Examination - Latex - non-sterile, single-use, disposable, powder-free 100 | Gloves, Examination, non-ster, s.u./disp, pwd free, Latex, size M – Pack of 100 | 41,800 | 100 | $12.30 | ||||||||||||
| 3 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Masks | Mask, Surgical, Type IIR fluid resistant, single-use, disposable 50 | Mask, Surgical, Type IIR, ear loop, fluid resistant, s.u./disp. - Pack of 50 | 33,000 | 50 | $2.00 | ||||||||||||
| In August, however, PR must now include information on the two shipments that were prepared and shipped on 29 July: | |||||||||||||||||||||||
| Completed at the Purchase Order (PO) Level - repeat as necessary |
Completed at the PO Line Level - each line unique |
Completed at Shipment Level | |||||||||||||||||||||
| Shipment 1 | Shipment 2 | ||||||||||||||||||||||
| PO # | PO Issued Date | Total PO Amount (in $USD) |
Inco Term | Product Category | Product INN | Specifications | Trade Name (if different from INN, Specification, or as needed) |
Quantity Ordered (in packs) |
Pack Size (units per pack) |
Price Per Pack (in $USD) |
Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Additional Comments | ||||
| 1 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Respirator | Respirator, High-filt, FPP2/N95, no-valve, non-sterile 20 | Respirator, high-filt, fpp2/n95, no-valve, none ster., Piece | 315,000 | 1 | $0.55 | 200,000 | 9-Oct-2021 | 29-Jul-2021 | 115,000 | 9-Oct-2021 | 29-Jul-2021 | ||||||
| 2 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Gloves | Gloves, Examination - Latex - non-sterile, single-use, disposable, powder-free 100 | Gloves, Examination, non-ster, s.u./disp, pwd free, Latex, size M – Pack of 100 | 41,800 | 100 | $12.30 | ||||||||||||
| 3 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Masks | Mask, Surgical, Type IIR fluid resistant, single-use, disposable 50 | Mask, Surgical, Type IIR, ear loop, fluid resistant, s.u./disp. - Pack of 50 | 33,000 | 50 | $2.00 | ||||||||||||
| In September, PR reporting would now include shipment information on the two additional items ordered; here both items were packed into single shipments: | |||||||||||||||||||||||
| Completed at the Purchase Order (PO) Level - repeat as necessary |
Completed at the PO Line Level - each line unique |
Completed at Shipment Level | |||||||||||||||||||||
| Shipment 1 | Shipment 2 | ||||||||||||||||||||||
| PO # | PO Issued Date | Total PO Amount (in $USD) |
Inco Term | Product Category | Product INN | Specifications | Trade Name (if different from INN, Specification, or as needed) |
Quantity Ordered (in packs) |
Pack Size (units per pack) |
Price Per Pack (in $USD) |
Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Additional Comments | ||||
| 1 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Respirator | Respirator, High-filt, FPP2/N95, no-valve, non-sterile 20 | Respirator, high-filt, fpp2/n95, no-valve, none ster., Piece | 315,000 | 1 | $0.55 | 200,000 | 9-Oct-2021 | 29-Jul-2021 | 115,000 | 9-Oct-2021 | 29-Jul-2021 | ||||||
| 2 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Gloves | Gloves, Examination - Latex - non-sterile, single-use, disposable, powder-free 100 | Gloves, Examination, non-ster, s.u./disp, pwd free, Latex, size M – Pack of 100 | 41,800 | 100 | $12.30 | 41,800 | 12-Oct-2021 | 3-Aug-2021 | |||||||||
| 3 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Masks | Mask, Surgical, Type IIR fluid resistant, single-use, disposable 50 | Mask, Surgical, Type IIR, ear loop, fluid resistant, s.u./disp. - Pack of 50 | 33,000 | 50 | $2.00 | 33,000 | 12-Oct-2021 | 3-Aug-2021 | |||||||||
| Finally, in November, PR must record delivery of shipments on the 7 and 10 October, respectively: | |||||||||||||||||||||||
| Completed at the Purchase Order (PO) Level - repeat as necessary |
Completed at the PO Line Level - each line unique |
Completed at Shipment Level | |||||||||||||||||||||
| Shipment 1 | Shipment 2 | ||||||||||||||||||||||
| PO # | PO Issued Date | Total PO Amount (in $USD) |
Inco Term | Product Category | Product INN | Specifications | Trade Name (if different from INN, Specification, or as needed) |
Quantity Ordered (in packs) |
Pack Size (units per pack) |
Price Per Pack (in $USD) |
Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Shipment Quantity | Agreed Delivery Date | Shipment Shipped Date | Shipment Delivered Date | Additional Comments | ||||
| 1 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Respirator | Respirator, High-filt, FPP2/N95, no-valve, non-sterile 20 | Respirator, high-filt, fpp2/n95, no-valve, none ster., Piece | 315,000 | 1 | $0.55 | 200,000 | 9-Oct-2021 | 29-Jul-2021 | 7-Oct-2021 | 115,000 | 9-Oct-2021 | 29-Jul-2021 | 7-Oct-2021 | ||||
| 2 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Gloves | Gloves, Examination - Latex - non-sterile, single-use, disposable, powder-free 100 | Gloves, Examination, non-ster, s.u./disp, pwd free, Latex, size M – Pack of 100 | 41,800 | 100 | $12.30 | 41,800 | 12-Oct-2021 | 3-Aug-2021 | 10-Oct-2021 | ||||||||
| 3 | 3880 | 29-Jun-2021 | $1,828,111.15 | DAP | COVID PPE and consumables | Masks | Mask, Surgical, Type IIR fluid resistant, single-use, disposable 50 | Mask, Surgical, Type IIR, ear loop, fluid resistant, s.u./disp. - Pack of 50 | 33,000 | 50 | $2.00 | 33,000 | 12-Oct-2021 | 3-Aug-2021 | 10-Oct-2021 | ||||||||
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