Sheet 1: Instructions

	
	

		
Instructions
	
	

		
1. Enter the highest student enrollment in the school submitting lunch participation data for the month.  
Exclude those students who do not have access to the lunch program (e.g., half-day kindergarten and/or pre-kindergarten students) for the highest daily enrollment for this month.
	
	

		
2. Compute the Attendance Factor. 
Divide the average daily attendance for students by the school enrollment to obtain the attendance factor.  The attendance factor is a percentage of students in attendance and is not the percentage of students participating in the school lunch program. 
Note:  When using this tool electronically, enter the attendance factor in decimal format or include a percentage sign. 

Note:  The attendance factor must be calculated at least once each school year but may be computed each month. While it is not required that the attendance factor be derived for the individual school, since CEP differs from the standard procedures, it is strongly recommended that the CEP schools develop the factor from their own enrollment. 
	
	

		
3. Calculate the “Attendance-Adjusted Enrollment". 
Apply the attendance factor derived from Step 2 to the enrollment from Step 1 to determine average daily attendance for this CEP school.  The average daily attendance is the "Attendance-Adjusted Enrollment". 
	
	

		
4. Compare each daily meal count recorded to the Attendance-Adjusted Enrollment. 
	
	

		
5. Add a comment to any daily lunch count that exceed the Attendance-Adjusted Enrollment.
Scan the daily counts and evaluate any that appear unusual, such as transposed digits, counts reported in the wrong category or questionable patterns in daily counts. Documentation such as daily attendance records or check-off rosters may be used to support daily counts that exceed the Attendance-Adjusted Enrollment.
	
	

		
6. Correct errors that are discovered during the edit check before consolidating counts for the reimbursement claim. 
	
	

		
Example of a CEP School’s Required Edit Check