Sheet 1: AMS Instructions

	
	

		

 
		
		
	

		
	

		
	

		
CITY OF PHOENIX
		
	

		
STREET TRANSPORTATION DEPARTMENT
		
	

		
PROGRAMMING & PROJECT DELIVERY DIVISION
		
	

		
MATERIALS LABORATORY
		
	

		
Approved Materials Submittal  
		
	

		


		


		


		


		


		


	
	

		
The Approved Materials Submittal (AMS) form shall only be used for City of Phoenix Approved Material (ABC, Asphalt, Polymer Modified Asphalt Rubber, Concrete). No other information will be required for submittal. All other submittals, not on the Approved Materials Lists, shall follow standard submittal processes explained in the contract documents.
		
	

		
	

		
	

		
	

		
AMS Form Instructions:
		


		


		


		


		


	
	

		


		


		


		


		


		


	
	

		
Selecting the Form and Project Information Instructions:
1.Select and download the latest City of Phoenix AMS form (Excel Version) from the City of Phoenix Materials Lab web page at: https://www.phoenix.gov/streetssite/Pages/COP-MaterialsLab.aspx
2. Print/Download copies of the City of Phoenix Approved Suppliers lists, located on the same web page above. Use these lists as a reference guide for your AMS form
3. Open the AMS form in Microsoft Excel. 
4. Fill out all the correct project information including: City of Phoenix Project Name, Project Number, Permit Number (PDD only), Submittal Date, Contractor, Sub-Contractor, and Contractor's Submittal Number.
5. If the project is a federal funded project, check the "Federally Funded" box. Once this box is checked, fill out the ADOT Tracs Number and the Federal Aid Number. 
6. If the project has other funding sources (such as grants), fill out the correct "Other Funding Sources" number in the box. 

Selecting Approved Material:
1. Select the "Material Type" from the drop-down menu (Only One Material Type per AMS Form). 
2. Select the "Material Supplier" from the drop-down menu (Only One Material Supplier per AMS Form). 
3. Select the "Plant Location" from the drop-down menu (Multiple Plant Locations may be Selected).
4. Select the "Product Code" from the drop-down menu (Multiple Product Codes may be Selected).
5. Fill in the correct "Mix Design Date" submitted to the City of Phoenix Materials Lab (From the Corresponding Approved Materials Supplier List).

Company Logo, Remarks, Printed Name, Signature Instructions:
1. Add any remarks or comments in the box.
2. Print Name and Title.
3. Add your company logo to the specified location (Cut and Paste the Logo and then resize).
4. Review the form to make sure all information is correct.
5. Print a copy and sign or add a copied signature to the form and print or send electronically. 

Final Submittal Instructions:
1. Submit the AMS form(s) (One AMS Form per Material Type) according to the directives in the contract documents.