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picture1_Ms Word Award Template 29699 | Final Rfq Document Bulk Food 2021 2022


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File: Ms Word Award Template 29699 | Final Rfq Document Bulk Food 2021 2022
request for quotation goods and related services procurement of hospital food supplies rfq number rfq348 hospital bulk food supplies 2021 2022 description hospital bulk food supplies local produce purchaser ministry ...

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                                          REQUEST FOR QUOTATION: GOODS AND
                                                   RELATED SERVICES
                                                                 
                                          Procurement of Hospital Food Supplies
                                   RfQ Number        RfQ348 Hospital Bulk Food Supplies 2021-2022
                                   Description       Hospital Bulk Food Supplies – Local Produce 
                                   Purchaser         Ministry of Health
                                                      st
                                   Closing Date      1  September 2021
                                                      st
                                   Opening Date      1  September 2021
                                                            1
         TABLE OF CONTENTS: 
         PART 1:    INSTRUCTIONS TO BIDDERS
         PART 2:    LETTER OF AWARD 
         PART3:     REQUEST FOR QUOTATION
         PART 4:    GENERAL CONDITIONS OF CONTRACT AND SPECIAL CONDITION OF 
                    CONTRACT
         PART 5:    SPECIFICATION OF ITEMS OR DESCRIPTION OF GOODS RELATED 
                    SERVICES
                            1
                        PART 1:           Instructions to Bidders                                          (a) In responding:
                                                                                                                 (i)         the Bidder shall verify and take
                           1.                  Scope                                                                         care to comprehend the description
                           (a) the Purchaser is the Government of the                                                        and specification of all items.
                                 Independent State of Samoa, represented by                                      (ii)        the Bidder shall enter unit prices,
                                 its Ministry of Finance – Corporate Services                                                extended prices and total price on
                                 Division                                                                                    the Request for Quotation form.
                           (b) This Request for Quotation applies to the                                         (iii)       the Bidder shall verify its 
                                 purchase of Goods & Related Services of a                                                   agreement with stated provisions 
                                 minor, simple nature up to the amount of                                                    for quotation validity, delivery 
                                 $100,000.00.                                                                                period, warranty period, 
                                                                                                                             manufacturer’s authorization & 
                                                                                                                             performance security. All variations
                           2.                  Bidder Eligibility -  The Bidder                                              from stated conditions shall be 
                              must:                                                                                          explained in a covering letter.
                           (a) The Bidder must be a bona fide business                                           (iv)        the Bidder is responsible for 
                                 unit known by the Purchaser to be suitably                                                  providing a complete and correct 
                                 qualified,   experienced   and   financially                                                quotation. An incomplete quotation 
                                 resourced, and must:                                                                        may be grounds to reject any 
                                                                                                                             quotation submitted.
                                 (i)    provide an authenticated copy of its                               5.                 Quotation Price :
                                        currently valid Business License
                                 (ii)   provide an authenticated copy of its                               (a) all prices shall be quoted in Samoan Tala
                                        VAGST Certificate from the Ministry                                (b) prices shall be fixed for the duration of the
                                        of revenue Samoa                                                         specified period for delivery
                                 (iii)  provide a notarized power of attorney                              (c) unless otherwise stated, the quotation shall
                                        authorizing   the   signatory   of   the                                 be for the full quantity stated on the Request
                                        Quotation to represent the Bidder, sign                                  for Quotation
                                        the Quotation and accept a Purchase                                (d) quoted   prices   for   goods   supplied   from
                                        Order                                                                    within   Samoa   shall   be   quoted   ex-works
                           (b) Notwithstanding that requirements b, c ,& d                                       (EXW) plus local delivery charges to named
                                 may be waived if previously   submitted                                         place of delivery
                                 documents   are   valid   for   the   specified                           (e) quoted   prices   for   goods   supplied   from
                                 delivery period                                                                 abroad shall include all insurances, duties,
                           (c) The Principal reserves all rights to reject any                                   sales taxes & other taxes, plus local delivery
                                 or   all   quotations   submitted   and   ask   all                             charges to named place of delivery, with
                                 potential bidders to re-submit quotations.                                      delivery terms CIP.
                                                                                                           6.                 Bid  Security
                           3.                  Bidder  Qualification- An bidder
                              or contracting firm must provide: KJKJ                                       (a) A Bid Security is not required. 
                                                                                                           (b) The   Bid   shall   be   valid   for   the   period
                           (a) description of items or services related to                                       identified in the Request for Quotation.
                                 those items, of similar nature & value with                               (c) A   Bidder   who,   without   good   cause,
                                 the items or services the subject matter of                                     withdraws during the period of quotation
                                 this   RfQ,   that   the   Bidder   satisfactorily                              validity, or does not accept corrections of
                                 completed within the last two years – these                                     errors, or fails to accept the Purchase Order
                                 items   or   services   must   have   an   annual                               if   offered   or   fails   to   produce   the
                                 average value of SAT$25,000.00 or more.                                         Performance Security (if required) will be
                           (b) details of all contracts for works, services or                                   excluded from participating in Request for
                                 goods currently in progress.                                                    Quotation process for one year.
                           (c) a   bank   statement   in   the   name   of   the
                                 contracting firm for the immediately past                                 7.                 Quotation Submission
                                 three months.
                           (d) references & contract details of past and                                   (a)      Bidders   may   submit   more   than   one
                                 present   clients   who   can   attest   to   good                              quotation,   provided   quotations   are   for
                                 character and reliability.                                                      substantively different goods meeting the
                           (e) detailed work plan or delivery program that                                       same description or specification.
                                 details   how   the   Bidder   will   provide   the                       (b)      quotations   should   be   submitted   to   the
                                 service within the timeframe of the services                                    procuring entity address stated on the
                                 presently the subject matter of this RfQ.                                       Request for Quotation,  no later than the
                           4.                  Responding to the Request for                                     specified time & date
                              Quotation
                                                                                                 2
                       (c)    Subject to ITB 8(d), late quotation will not                    quotations,   or   to   cancel   the   quotation
                           be considered and shall be returned to the                         process at any time prior to the award.
                           Bidder unopened.                                              (g) The unsuccessful Bidder may, with 7 days of
                       (d)    However, the Principal reserves the right                       the   announcement   of  the   award,   request
                           to   retain   and   open   late   quotation   if   the             reasons why it/they were no successful, but
                           number of quotations received is less than                         cannot request reasons why other Bidders
                           three (3).                                                         were no successful. 
                       8.              Quotation Opening                                 10.             Performance Security
                       (a) The   opening   of   quotations   will   be                   (a) If a Performance Security is required, the
                            undertaken by officers of the Principal &                         Purchaser shall issue a Letter of Acceptance
                            representatives of the concerned ministry or                      which shall serve as notification of award.
                            corporation.                                                 (b) The Bidder shall furnish  a Performance
                       (b) The   opening   of   the   quotation   shall   be                  Security Declaration using the form annexed
                            opened to Bidders, who/m submitted their                          to this Request for Quotations.
                            Bids; and interested members of the public
                            to attend.                                                   11.             Insurance
                       (c) The results of the quotation evaluation shall                 (a) The basis of the agreement between the
                            be available on request, denoting only the                        Purchaser and the Bidder will be delivery
                            successful Bidder.                                                and acceptance   at   the   named   place   for
                                                                                              delivery. The Bidder will bear all risks for
                       9.              Quotation   Evaluation   &                             transportation between point of dispatch and
                         Contract Award                                                       point of delivery
                       (a) Quotations shall be evaluated to establish                    (b) Accordingly   the   Bidder   shall   arrange
                            substantial responsiveness to eligibility &                       appropriate insurance cover
                            qualification      requirements,       specified             12.             Packaging & Delivery
                            technical schedules, commercial conditions
                            and this ITB.                                                (a) the Bidder shall ensure that all goods are
                       (b) The   bidder   found   to   be   substantially                     appropriately   packaged   to   avoid   physical
                            responsive   after   the   evaluation   shall   be                damage, breakage or corrosion
                            awarded   the   contract.   That   Bidder   then             (b) delivery shall be made to the specified place
                            becomes the Successful Bidder.                                    of delivery within the specified delivery
                       (c) After arithmetical checking and correction,                        period
                            the quotation of the Bidder(s) found to be                   13.             Payment:  The   Purchaser   shall
                            substantially responsive shall be evaluated                       make payment to the Bidder within 30 days
                            for lowest price, which shall be the basis of                     of delivery of goods and completion of
                            award                                                             related services
                       (d) Award notification shall be effected by the
                            Principal issuing the Letter of Award (see                   14.             Inspection of Goods/Products
                            Part B) to the most substantially responsive                      The Principal may request to view the items
                            bidder.                                                           of Goods/Products during the evaluation of
                       (e) Once the letter of Award is signed by both                         the Bidders bid to deliver goods or goods
                            parties the:                                                      related services.
                           i. Request for Quotation at Part 3; and
                           ii. The General and Special Conditions at                     15.             Warranty 
                                Part 4; and 
                          iii. Services   specification,   Occupational                       The Bidder must provide a warranty for all
                                Health and Safety (‘OHS’) Instruction                         goods/item to be provided, for the period set
                                and Action Scheduled work times at                            out in RfQ (see Part 3). 
                                Part 4;
                            Shall be the terms and conditions which will                 16.             Corrupt & Fraudulent Practices
                            govern the implementation of the Service.                         The Purchaser requires that Bidders  observe
                            The   Principal   shall   be   termed   the                       the highest standards of ethics during the
                            ‘Employer’   and   the   most   substantially                     procurement and execution of government
                            responsive   bidder   shall   be   termed   the                   contracts,   to   the   extent   that   corrupt,
                            ‘Contractor’.                                                     fraudulent, collusive and coercive practices
                       (f)  Notwithstanding the above, the Principal                          and   conflict   of   interest   occurring   in
                            reserves the right to accept or reject any                        quotation, delivery & completion processes
                                                                                 3
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...Request for quotation goods and related services procurement of hospital food supplies rfq number bulk description local produce purchaser ministry health st closing date september opening table contents part instructions to bidders letter award general conditions contract special condition specification items or a in responding i the bidder shall verify take scope care comprehend is government all independent state samoa represented by ii enter unit prices its finance corporate extended total price on division form b this applies iii purchase agreement with stated provisions minor simple nature up amount validity delivery period warranty manufacturer s authorization performance security variations eligibility from be must explained covering bona fide business iv responsible known suitably providing complete correct qualified experienced financially an incomplete resourced may grounds reject any submitted provide authenticated copy currently valid license quoted samoan tala vagst certi...

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