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IKB-LSPR
Prepared by: IRPO Study Tour and Mentorship Date : March 4, 2020
Checked by: QA Programmes Revision : 00
Approved by: Doc. No.: sop-irpo/stmp/02/ikb/03/2020/00 Page : 01 of 04
COVER STANDARD OPERATING PROCEDURE
1. Tujuan:
Objectives:
To explain and ensure about process and procedure of Study Tour and Mentorship Programmes such as
International Study Tour and Bali Workshop and Mentorship.
2. Ruang Lingkup
Scopes:
This following procedure is to explain the process of International Study Tour and Bali Workshop and
Mentorship and responsibility of respective department (IRPO, Academics, MIS, and Career Centre) in
promoting, executing and evaluating the programmes.
3. Tanggung Jawab:
Responsibility:
a. Academics: Assisting the grade submissions of the students
b. Accounting: Assisting the payment procedure
c. Career Centre: Evaluate their mentorship for their internship score
4. Referensi:
Reference:
Proposal/Agreement of the Programmes
5. Definisi
Definition:
Study Tour and Mentorship Programmes:
Bali Workshop and Mentorship Programe:
Approved by
Head Department QA/MR Document Control
IKB-LSPR
Prepared by: IRPO Date : March 4, 2020
Study Tour and Mentorship Programmes
Checked by: QA Revision : 00
Approved by: Doc. No.: sop-irpo/stmp/02/ikb/03/2020/00 Page : 02 of 06
STANDARD OPERATING PROCEDURE
Start D o k u m e n Referensi/
Keterangan
International Relations & - Proposal of the Study Tour, Workshop - Review The Study Tour,
Partnership Office and mentorship. Workshop and mentorship
with department involved
Review Proposal for Study Tour, (Academic, Career Centre,
Workshop and mentorship. and Student Affairs)
No
Agree
Yes
- In the Online application
International Relations & - Online Application Form Form in Google Drive that will
Partnership Office - Payment procedure for the registration be option for the students to
fee chose for the program
Prepare for Online Application (International or Bali)
International Relations & - Presentation file contain information
Partnership Office about payment fee, requirements,
Prepare the promotion materials registration process, type of program and
for the Study Tour, Workshop and criteria, quota, etc
mentorship.
International Relations & - Class visit for promote Study
Partnership Office Tour, Workshop and
mentorship to all active class.
Promotion of Study Tour, - Obtain list of class schedule
Workshop and mentorship to all from Academic Department
active class. - Obtain list of class presidents
and their contact (Class, Line,
WA, Email) & Class Email
- Send the copy of
presentation file as reference
to the class president or class
email
X
IKB-LSPR
Prepared by: IRPO Date : March 4, 2020
Study Tour and Mentorship Programmes
Checked by: QA Revision : 00
Approved by: Doc. No.: sop-irpo/stmp/02/ikb/03/2020/00 Page : 03 of 06
STANDARD OPERATING PROCEDURE
X D o k u m e n Referensi/ Keterangan
International Relations & - Student Registration List - Student apply online
Partnership Office - Student need to send the required - Payment of registration fee
documents below to IRPO: - IRPO will compile the data profile
Online Registration Process open - Online Application Form copy list of applicants
for the students for 4-6 weeks - Proof of payment from the applicant
- Passport passphoto
- Copy of Passport
No - Priority List Form
Complete
Yes - Students applicant need to
International Relations & submit the required documents to
Partnership Office IRPO (scanned copy of Id card
Confirmation Process of the (KTP) or Passport)
student applicant and Payment
process
International Relations & - Presentation file about itinerary and benefit
Partnership Office
Prepare for the Briefing for the
students applicant and the parents
Bali Workshop International
and Mentorship Study Tour Bali Workshop and Mentorship:
- Presentation file about itinerary and benefit
- Dos and Don’ts
- Report Submission
International Relations International Relations
& Partnership Office & Partnership Office International Study Tour:
Briefing for the students - Presentation file about itinerary and benefit
applicant Visa application briefing - Visa application requirements
International Study Tour:
- Evidence of Study
- Copy of passport
International Relations - passport photo
& Partnership Office - Medical statement - Students applicant need to
- Proof of bank account submit the required documents for
Receive all the required Visa application to IRPO for
documents for Visa International Study Tour program
Application
International Relations International Relations
& Partnership Office & Partnership Office
Departure of the Visa Application International Study Tour:
students processing (3-4 weeks) - Presentation file about itinerary and benefit
- Dos and Don’ts
International Relations - Report Submission
& Partnership Office
Pre-departure orientation
IKB-LSPR
Prepared by: IRPO Study Tour and Mentorship Programmes Date : March 4, 2020
Checked by: QA Revision : 00
Approved by: Doc. No.: sop-irpo/stmp/02/ikb/03/2020/00 Page : 06 of 06
STANDARD OPERATING PROCEDURE
X
D o k u m e n Referensi/ Keterangan
International Relations &
Partnership Office - Contact List - Monitor the students about their
Monitoring the students daily itinerary
- Check for their safe arrival
International Relations &
Partnership Office
Arrival to Indonesia/ Jakarta
International Relations &
Partnership Office
Receive reports from the
students/respective lecturer
- Follow up with the students/
International Relations & representative lecturer for the
Partnership Office reports/final grades
Prepare certificates to be - Follow up with the students about
given to the students their Report submissions
- Certificates
International Relations &
Partnership Office
Collate all the reports to
respective departments and
send to MIS
- List of the grades
End
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