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Questionnaire
Stocktaking
Find out whether your warehouse is suitable
for stocktaking using random sampling.
1. Introduction
This questionnaire is intended to check whether your Een i you reer not to fill out and return this
stock accounting is suitable or carrying out stocktak- questionnaire we hoe it roides a helul guide to
ing using rando saling how you can siliy your stocktaking by eans o
rando saling
lease answer all questions arked with an asterisk
and return your answers to us so that we can get an our answers to this questionnaire ake it ossible –
initial oeriew o your current stock situation This in consultation with your auditor – to deterine
will enable us to roide the best ossible adice the tye and ethod o stocktaking using rando
saling that is right or you in order to benefit ro
the otential that eists or you to ake significant
tie and cost saings in your stocktaking
2. Information about you and your company
What is your name?*
What is your position in
your company?
What is your company called?
Where is your company based?
What is the best way to
contact you?*
3. Information about your IT system landscape
What ERP system do you use for parts
and stock management?
ae roduct or seciy i you hae deeloed it yoursel hels to deterine selection o suitable interaces see below
Do you use a separate W
warehouse management system
alongside your ERP system?
es or no i yes seciy which searate syste is used or stock anageent iortant or eg the question o whether stock
anageent and ealuation ust be considered searately
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4. Stock organisation
Do you use the aboementioned systems to manage the stock of seeral ❏es ❏o ❏ot sure
separately accountable clients andor parts belonging to eternal companies?
“es” it ust be ascertained whether a rando sale can be taken ro across all clientsarts
in order to increase the oulation or a rando sale
What types of warehouses
do you work with?
oral stock anuacturingsho floor stock retail store
s your stock diided into different areas with different storage organisation ❏es ❏o ❏ot sure
FF
F etc.?
This answer hels to identiy ossible scoe or uncertainty in tracking recise stock leels
ow many parts do you manage
in your stock?*
This answer hels to deterine whether your stock is suitable or stocktaking using rando saling ro a statistical oint o iew
stock oulation o at least 100 ites is required
Does your stock include parts with e. g. the following characteristics
easily perishable goods goods with a tendency to uncontrolled shrinkage ❏es ❏o ❏ot sure
poorly stored goods?
This answer hels to identiy ossible scoe or uncertainty in tracking recise stock leels
he following answers help to determine which parts storage areas andor stock items
can be included inmust be ecluded from random samples.
re parts in stock distinguished using charge numbers? ❏es ❏o ❏ot sure
re serial numbers used for management of parts in stock? ❏es ❏o ❏ot sure
re identical parts managed in different storage areas? ❏es ❏o ❏ot sure
Does your system contain stock items with negatie uantity?* ❏es ❏o ❏ot sure
Does your system contain stock items with parts that are no longernot yet ❏es ❏o ❏ot sure
being stored apparent items without uantity?*
Does your system contain stock items with uantity but no alue?* ❏es ❏o ❏ot sure
ow is the alue of your stock
distributed?*
The 200 rule oten alies whereby 20 o arts ake u 0 o the alue o stock
tock with a hoogeneous distribution o alue is esecially suited to stocktaking using rando saling
re stock corrections regularly madedo stock corrections regularly hae ❏es ❏o ❏ot sure
to be made in the system?*
This would indicate that the stock accounting is not tracking stock leels recisely
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5. Current stocktaking procedure
What types of stocktaking
do you conduct?
lease distinguish between stocktakes o • art nubers • storage areas • alletscontainers
Do you carry out a complete annual stocktake?* ❏ es ❏ o ❏ot sure
This is where the introduction o a rando sale rocedure could achiee the aiu otential or saings
Do you carry out permanent stocktaking for your entire stock ❏es ❏o ❏ot sure
or portions of it?*
eranent stocktaking using rando saling is ossible
ow many stocktaking items per
stocktake and per warehousestorage
area or in total do you hae to count?*
This answer hels to deterine whether your stock is suitable or stocktaking using rando saling ro a statistical oint o iew
oulation o at least 100 ites is required
Do you use handheld scanners for stocktaking? ❏es ❏o ❏ot sure
This answer hels to deterine the length o warehouse closures during stocktaking
What has been the aerage discrepancy
for preious stocktakes?*
ossible seciy discreancy searately in ters o quantity and alue tock anageent is insuficient i
ore than 20 o ites in a oulation ehibit a alue discreancy o oer 2
tock anageent is reliable i a 1 o ites ehibit a discreancy
Do some storage areas or certain parts in stock systematically ehibit ❏es ❏o ❏ot sure
maor discrepancies?*
yes it needs to be deterined whether these systeatic errors can be aoided therwise these areas and arts cannot
be included in a rando sale and they ust continue to be subected to a ull stocktake
ow many indiiduals are generally
assigned to conduct a stocktake?
This answer ay hel to identiy otential cost saings
ow long do your warehouse
or areas of it generally
need to be closed for?
This answer ay hel to identiy otential tie saings
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