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Questionnaire Stocktaking Find out whether your warehouse is suitable for stocktaking using random sampling. 1. Introduction This questionnaire is intended to check whether your Een i you reer not to fill out and return this stock accounting is suitable or carrying out stocktak- questionnaire we hoe it roides a helul guide to ing using rando saling how you can siliy your stocktaking by eans o rando saling lease answer all questions arked with an asterisk and return your answers to us so that we can get an our answers to this questionnaire ake it ossible – initial oeriew o your current stock situation This in consultation with your auditor – to deterine will enable us to roide the best ossible adice the tye and ethod o stocktaking using rando saling that is right or you in order to benefit ro the otential that eists or you to ake significant tie and cost saings in your stocktaking 2. Information about you and your company What is your name?* What is your position in your company? What is your company called? Where is your company based? What is the best way to contact you?* 3. Information about your IT system landscape What ERP system do you use for parts and stock management? ae roduct or seciy i you hae deeloed it yoursel hels to deterine selection o suitable interaces see below Do you use a separate W warehouse management system alongside your ERP system? es or no i yes seciy which searate syste is used or stock anageent iortant or eg the question o whether stock anageent and ealuation ust be considered searately page 4. Stock organisation Do you use the aboementioned systems to manage the stock of seeral ❏es ❏o ❏ot sure separately accountable clients andor parts belonging to eternal companies? “es” it ust be ascertained whether a rando sale can be taken ro across all clientsarts in order to increase the oulation or a rando sale What types of warehouses do you work with? oral stock anuacturingsho floor stock retail store s your stock diided into different areas with different storage organisation ❏es ❏o ❏ot sure FF F etc.? This answer hels to identiy ossible scoe or uncertainty in tracking recise stock leels ow many parts do you manage in your stock?* This answer hels to deterine whether your stock is suitable or stocktaking using rando saling ro a statistical oint o iew stock oulation o at least 100 ites is required Does your stock include parts with e. g. the following characteristics easily perishable goods goods with a tendency to uncontrolled shrinkage ❏es ❏o ❏ot sure poorly stored goods? This answer hels to identiy ossible scoe or uncertainty in tracking recise stock leels he following answers help to determine which parts storage areas andor stock items can be included inmust be ecluded from random samples. re parts in stock distinguished using charge numbers? ❏es ❏o ❏ot sure re serial numbers used for management of parts in stock? ❏es ❏o ❏ot sure re identical parts managed in different storage areas? ❏es ❏o ❏ot sure Does your system contain stock items with negatie uantity?* ❏es ❏o ❏ot sure Does your system contain stock items with parts that are no longernot yet ❏es ❏o ❏ot sure being stored apparent items without uantity?* Does your system contain stock items with uantity but no alue?* ❏es ❏o ❏ot sure ow is the alue of your stock distributed?* The 200 rule oten alies whereby 20 o arts ake u 0 o the alue o stock tock with a hoogeneous distribution o alue is esecially suited to stocktaking using rando saling re stock corrections regularly madedo stock corrections regularly hae ❏es ❏o ❏ot sure to be made in the system?* This would indicate that the stock accounting is not tracking stock leels recisely page 5. Current stocktaking procedure What types of stocktaking do you conduct? lease distinguish between stocktakes o • art nubers • storage areas • alletscontainers Do you carry out a complete annual stocktake?* ❏ es ❏ o ❏ot sure This is where the introduction o a rando sale rocedure could achiee the aiu otential or saings Do you carry out permanent stocktaking for your entire stock ❏es ❏o ❏ot sure or portions of it?* eranent stocktaking using rando saling is ossible ow many stocktaking items per stocktake and per warehousestorage area or in total do you hae to count?* This answer hels to deterine whether your stock is suitable or stocktaking using rando saling ro a statistical oint o iew oulation o at least 100 ites is required Do you use handheld scanners for stocktaking? ❏es ❏o ❏ot sure This answer hels to deterine the length o warehouse closures during stocktaking What has been the aerage discrepancy for preious stocktakes?* ossible seciy discreancy searately in ters o quantity and alue tock anageent is insuficient i ore than 20 o ites in a oulation ehibit a alue discreancy o oer 2 tock anageent is reliable i a 1 o ites ehibit a discreancy Do some storage areas or certain parts in stock systematically ehibit ❏es ❏o ❏ot sure maor discrepancies?* yes it needs to be deterined whether these systeatic errors can be aoided therwise these areas and arts cannot be included in a rando sale and they ust continue to be subected to a ull stocktake ow many indiiduals are generally assigned to conduct a stocktake? This answer ay hel to identiy otential cost saings ow long do your warehouse or areas of it generally need to be closed for? This answer ay hel to identiy otential tie saings page
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