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# Questions Answer Notes
1A Identification
1A-1 CoC Name and Number: CA-505 - Richmond/Contra Costa County CoC
1A-2 Collaborative Applicant Name: Contra Costa Health Services
1A-3 CoC Designation: CA
1B Operations
1B-1 How often does the CoC conduct meetings of the full CoC Quarterly
membership?
1B-2 How often does the CoC invite new members to join the At least Annually
CoC through a publicly available invitation?
1B-3 Does the CoC include membership of a homeless or Yes
formerly homeless person?
1B-4 For members who are homeless or formerly homeless, Community Advocate
what role do they play in the CoC membership? Select all Volunteer
that apply. [DROP DOWN] Organizational Employee
Outreach
Advisor
1B-5 Does the CoC’s governance charter incorporate written See table below *We will be including the Coordinated
policies and procedures for each of the following: Assessment Plan Proposal and
HPRP/RRH standards as stand-ins until
they can be finalized by CCICH
1B-5.1 Written agendas of CoC meetings? Yes
1B-5.2 Centralized or Coordinated Assessment System? Yes*
1B-5.3 Process for Monitoring Outcomes of ESG Recipients? Yes
1B-5.4 CoC policies and procedures? Yes
1B-5.5 Written process for board selection? Yes
1B-5.6 Code of conduct for board members that includes a recusal process? Yes
1B-5.7 Written standards for administering assistance? Yes*
1C Committees
1C-1 1C-1 Provide information for up to five of the most active See table below
CoC-wide planning committees, subcommittees, and/or
workgroups, including a brief description of the role and
the frequency of meetings. Collaborative Applicants
should only list committees, subcommittees and/or
workgroups that are directly involved in CoC-wide
planning, and not the regular delivery of services.
Name of Group Role of Group (Limit 750 characters) Meeting Names of Individuals and/or
Frequency Organizations Represented
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# Questions Answer Notes
1C-1.1 Contra Costa Inter- The Executive Cmte is the CoC Board & serves as a forum for Monthly Consumers, Consumer
jurisdictional Council on regional planning. It identifies system needs/gaps, obtains Advocates, Homeless
Homelessness (CCICH) community input, monitors & coordinates 10-Year Plan Services Providers, Faith
Executive Committee progress, monitors system outcomes, reviews & ranks CoC Community Members,
(Regional Planning & and ESG applications, oversees & approves the CoC Health Care Providers, Law
Coordination; Strategic Plan application, & handles disaster planning, fair housing & Enforcement, County
Implementation; System equality of access issues. 2013 was focused on HEARTH Government. ESG Recipient
Needs/Gaps; Allocation of implementation, ESG coordination, Housing Authority Agency, CDBG Recipient
Resources; Disaster coordination, behavioral health integration, homeless Agency
Planning; Fair Housing; encampment-related planning, expanding CoC participation,
Equal Access-regardless of monitoring CoC Programs’ performance, analyzing PIT Count
national origin, religion, sex, trends, increasing our permanent housing inventory, &
age, familial status, preparing for the County’s 2014 Strategic Plan to Prevent &
disability, sexual End Homelessness.
orientation, gender identity,
or lawful sources of income)
1C-1.2 HUD Grantees/NOFA This Planning Committee of CoC & ESG grantees oversees Quarterly Homeless Service Providers
(Performance Outcomes, compliance with HUD policies & HEARTH regulations; develops receiving HUD (CoC
Compliance, Program plans to improve program-level & County-wide performance; Program and ESG) funding,
Monitoring and Redesign) ensures consistency of CoC activities with the federal & including Victim Service
County plans to prevent and end homelessness; & maximizes Providers.
resources to support homeless programs. In the months
before the CoC Application is due, it meets as the NOFA
Committee to develop project review procedures, scoring
factors, & performance requirements. 2013 focused on
providing input to the Performance Measures workgroup,
providing input on coordinated assessment to the HEARTH
Implementation process, prioritizing permanent housing,
leveraging mainstream resources, & preparing for the 2014
Strategic Plan.
1C-1.3 HEARTH Implementation This planning group conducts local HEARTH implementation. It Quarterly Formerly Homeless People,
(Coordinated/Centralized is working on consensus-based development of a vision for Homeless Services
Intake & Assessment, coordinated intake & assessment, determining the system Providers, Victim Service
Governance, Strategic structure, reviewing options for the needs assessment & Providers, Faith Community
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# Questions Answer Notes
Planning) screening tools (e.g., Vulnerability Index, Service Prioritization Members, County
Decision Assistance Tool (SPDAT)), & developing a pilot Government, ESG Recipient
program targeting CH households. The group also conducted Agency, Homeless Outreach
an environmental scan of the County’s system needs (using Providers, 211 Emergency
HIC/PIT, HMIS, survey of local safety net provider agencies, Response Agency, Public
school district data, and criminal justice data), & is identifying Housing Agencies, School
ways to improve CoC governance, including updating & Districts, Social Service
finalizing the Governance Charter in conjunction with the Providers, Mental Health
2014 Strategic Planning process. Agencies, Affordable
Housing Developers,
organizations that serve
homeless and formerly
homeless veterans.
1C-1.4 Outcomes and Evaluation This planning group develops our systems for measuring & Quarterly Homeless Services
(Performance Measures, evaluating progress towards the CoC’s goals and HEARTH Providers, County
HMIS, Respite/Discharge) priorities (including preventing & reducing incidences of Government, ESG Recipient
homelessness, shortening the length of homelessness, Agency, Homeless Outreach
increasing HMIS participation among non-CoC agencies, & Providers, Health Care
ensuring persons in institutions are not discharged into Providers, Behavioral
homelessness). 2013 was focused on developing standardized Health Providers, HMIS
performance measures for CoC and ESG-funded programs, Lead Agency.
improving HMIS data quality, data security & privacy,
information sharing, and compliance with data & technical
standards, & coordinating the use of HMIS for population
enumeration, program performance review (at agency & CoC
level), client case management, & CoC planning & program
management.
1C-1.5 Community Engagement This planning group coordinates and plans CCICH’s efforts to Quarterly Homeless Services
(PIT Count, Outreach, engage the community, including through the annual PIT Providers, County
Employment) Count, outreach efforts to stakeholders that are Government, ESG Recipient
underrepresented on CCICH, & relationship building with local Agency, Homeless Outreach
employers & mainstream employment programs. 2013 was Providers, Behavioral
focused on refining the use of HMIS reporting tools for the Health Providers, HMIS
2013 PIT Count, improving the count of homeless Lead Agency, Formerly
encampments, improving the count of homeless youth, Homeless People, Faith
3
# Questions Answer Notes
ongoing outreach to homeless service providers not Community Members,
participating in HMIS, outreach to underrepresented groups Victim Service Providers,
on CCICH like the libraries and Flood Control, and planning for Businesses, Public Housing
the 2014 PIT Count. Agencies, Social Service
Providers, Mental Health
Agencies, Universities,
Affordable Housing
Developers, organizations
that serve homeless and
formerly homeless
veterans.
1C-2 Describe how the CoC considers the full range of All CCICH & Exec Cmte meetings are open to
opinions from individuals or organizations with the public and anyone can be a member of
knowledge of homelessness or an interest in preventing any CCICH cmte. CCICH has quarterly
and ending homelessness in the geographic area when meetings of the full membership & monthly
establishing the CoC-wide committees, subcommittees, meetings of the Executive Cmte, & both are
and workgroups. (Limit 750 characters) publicized widely through: CoC listservs
(reaching over 200 individuals and agencies),
CoC website, in County buildings &
announcements at meetings. The Outreach
Cmte solicits involvement from
underrepresented areas, representatives of
underserved groups, & related disciplines; in
2013, we strengthened partnerships with the
Housing Authority, public libraries & Flood
Control (which has jurisdiction over
waterways by which most homeless
encampments are found) by inviting them to
participate and present on relevant issues at
CCICH meetings.
1D Project Review, Ranking, and Selection
1D-1 Describe the specific ranking and selection process the 1) Scoring criteria developed by the NOFA
CoC uses to make decisions regarding project application Cmte, incorporating 10-Yr Strategic Plan
review and selection, based on objective criteria. objectives & cmty needs, including
Written documentation of this process must be attached performance, audits, monitoring findings,
to the application along with evidence of making the client feedback, project readiness, spend-
information publicly available. (Limit 750 characters) down, budget & cost effectiveness, HMIS
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