Excel Sheet Download 12153 | Cdem Capability Assessment Tool V6 0

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Sheet 1: INTRO

CDEM Capability Assessment Tool 2014

CDEM Groups

Introduction

The CDEM Capability Assessment Tool is a self-assessment tool for any organisation involved in civil defence emergency management to assess its capability to manage emergencies.

The assessment tool is a set of nationally consistent performance indicators and measures. Its structure is based on the National CDEM Strategy, and essentially covers the '4Rs' of emergency management (as well as issues of governance, management, administration, and organisational resilience).

While use of the assessment tool is primarily voluntary, the CDEM Capability Assessment Tool will also support a periodic national reporting cycle, in which all organisations with responsibilities under the CDEM Act 2002 will be asked to complete an assessment to document our collective national CDEM capability.

Instructions

Instructions on which bits to do and how to fill in the tool are found on the WHAT TO DO tab. There are also quick overviews on what to fill in depending on your organisation:

Local authorities: go to the LA tab
GEMO: go to the GEMO tab
Other CDEM Group positions (e.g. Grp Controller, CEG, Grp Welfare Mgr, etc): go to the GRP tab
Partner Agencies (e.g. emergency services, lifeline utilities, govt depts, etc): go to the Partners tab

It may be useful to print the tabs relevant to you, along with the SCORING GUIDE tab, in order to read background material more easily and have reference material in front of you. They are set-up to print on A4 .

Any problems or questions about the tool, please contact Jo Horrocks (04 395 6830 or jo.horrocks@dia.govt.nz), Suzanne Vowles (09 362 5174 or suzanne.vowles@dia.govt.nz) or Jane Rollin (09 362 5175 or jane.rollin@dia.govt.nz)

Sheet 2: WHAT TO DO

What to do: Overview

Layout of the Assessment Tool

The CDEM Capability Assessment Tool has six main sections - four based on the four goals of the National CDEM Strategy, and two 'enabler' sections. Each section has a worksheet dedicated to it (yellow tabs along the bottom of the page). They cover topics as follows:

G1 Public education, public information, community resilience, community participation in hazard risk management

G2 Research, hazard risk profile, integrated planning, risk reduction

G3 Capability devt, exercising, planning, coordination, operating facilities, warning systems, comms, controllers, resources, logistics, welfare, lifelines

G4 Recovery planning and management

E1 CDEM Group governance, management, culture, funding

E2 Risk management, business continuity management, organisational resilience

Structure of Each Worksheet

Each worksheet represents one goal or enabler. Each goal/enabler is broken down into objectives. Together these form the Strategic Framework (blue section - sometimes hidden for space).

Each objective is then broken down into key performance indicators. Each key performance indicator has a number of performance measures. Together these form the Capability Criteria (green section). You score at the performance measure level, and scores are aggregated up to indicator, and then objective, and then goal level.

Which bits do I need to do?

All performance indicators and measures are in the green section as before, but in this new version of the assessment tool some indicators are 'flagged' with darker or lighter shades of green to be clear about when an indicator is referring to a "Group" or a local authority function only. Not everyone will need to fill in all indicators, and these flags will help you determine which bits you need to do. The table below describes what the flags mean, and which ones you need to fill in.

N.B. You may still select 'N/A' at any time, or indeed, choose not to complete whole sections, if necessary.

How to score

AIM
To complete any relevant parts of the six main worksheets: G1, G2, G3, G4, E1, and E2

.
Save a copy of this file with your name and organisation name in the title. Don't forget to save as you go so you don't accidentally lose any of your scoring.

.
For each worksheet, read each performance measure, and score yourself as 0%, 20%, 40%, 60%, 80%, 100% or 'N/A' if it is not applicable to your organisation. Use the 'SCORING GUIDE' tab to help you decide what is a representative score (it may be useful to print it out before you start).

Try to be as honest as possible when scoring performance measures. The performance measures are designed to be descriptive enough that it is not too easy to answer 'yes' to everything (which wouldn't tell you a lot about the organisation). Think about your actual capability in respect of any performance measure, and check the descriptions on the scoring guideto see which is most representative. Remember: there are no 'wrong' answers - it is important to record weaknesses or vulnerabilities so that they can be fed into future planning, and so that national trends can be identified.

.
To record your answer, put a '1' in the relevant box (yellow section). Use only one box per performance measure. Make sure you answer for ALL performance measures, even if it is an 'N/A' answer. This yellow section is the only part of the tool that you need to complete. Everything else (score aggregation etc) will happen automatically.

As a check, look down the 'CHECK' column (Column M) - every box should say '1' and be shaded green. If it says '0', you have missed a measure. If it says '2' or more, you have put in more than one answer. Scan down and check for any red boxes.

.
Your score for each performance measure is shown in the 'SCORE' column. These are then converted into a weighted score, which will contribute to the overall score for that performance indicator. A summary of scoring for each Goal is shown at the bottom of each page, and for the whole assessment on the SUMMARY tab.

Sheet 3: LA

What to do: Local Authorities

Which bits do we need to do?

There's good news and bad news:

Bad news - you need to complete almost all of the tool
Good news - that makes it nice and simple!

You will be scoring two things:

1) Most parts of the tool you will be scoring your organisation's CDEM capability.
2) Some parts of the tool, you will be giving an opinion on the functioning of your wider CDEM Group. These will go forward to the Group's collective score but will not count towards your organisational score.

Explanation about different 'flags' on indicators, and what they mean for you

Description:

What it means for you:

Functions or capabilities that can apply to local authorities OR GEMO-led/coordinated programmes, depending on who is completing the tool

Score these thinking about your council only.

[NO FLAG]

Functions or capabilities that apply only to local authorities.

For you, these are no different to the indicators with no flag on. Score these thinking about your council.

LOCAL

Functions or capabilities that can be scored for any organisation (mainly Enabler 2).

For you, these are no different to the indicators with no flag on. Score these thinking about your council. These indicators tend to go beyond what is usually considered 'CDEM' into questions of wider organisational resilience.

ORG

Group-wide functions or capabilities, for example Joint Committee, CEG, GEMO. These will contribute to the "Group" score only.

Score these thinking about the Group as a whole - these will contribute to the Group scoring but not to your organisational score.

GROUP

N.B. You may still select 'N/A' at any time, or indeed, choose not to complete whole sections, if necessary.

You may find it useful to give different parts of the tool to different people in your organisation to fill in. A reminder that the different tabs cover the following subject areas:

G1: Public education, public information, community resilience, community participation in CDEM

G2 Research, hazard risk profile, integrated planning, risk reduction

G3: Capability devt, exercising, planning, coordination, operating facilities, warning systems, comms, controllers, resources, logistics, welfare, lifelines

G4: Recovery planning and management

E1: CDEM Group governance, management, culture, funding

E2: Risk management, business continuity management, organisational resilience

N.B. For more explanation or further instructions please read the WHAT TO DO tab.

The words contained in this file might help you see if this file matches what you are looking for:

...Sheet intro cdem capability assessment tool groups introduction the is a selfassessment for any organisation involved in civil defence emergency management to assess its manage emergenciesthe set of nationally consistent performance indicators and measures structure based on national strategy essentially covers rs as well issues governance administration organisational resilience while use primarily voluntary will also support periodic reporting cycle which all organisations with responsibilities under act be asked complete an document our collective instructions bits do how fill are found what tab there quick overviews depending your local authorities go la tabgemo gemo tabother group positions eg grp controller ceg welfare mgr etc tabpartner agencies services lifeline utilities govt depts partners it may useful print tabs relevant you along scoring guide order read background material more easily have reference front they setup problems or questions about please contact jo horrocks j...








What to do: Overview

	Layout of the Assessment Tool

	The CDEM Capability Assessment Tool has six main sections - four based on the four goals of the National CDEM Strategy, and two 'enabler' sections. Each section has a worksheet dedicated to it (yellow tabs along the bottom of the page). They cover topics as follows:

	G1 Public education, public information, community resilience, community participation in hazard risk management
	G2 Research, hazard risk profile, integrated planning, risk reduction
	G3 Capability devt, exercising, planning, coordination, operating facilities, warning systems, comms, controllers, resources, logistics, welfare, lifelines
	G4 Recovery planning and management
	E1 CDEM Group governance, management, culture, funding
	E2 Risk management, business continuity management, organisational resilience

	Structure of Each Worksheet

	Each worksheet represents one goal or enabler. Each goal/enabler is broken down into objectives. Together these form the Strategic Framework (blue section - sometimes hidden for space).
	Each objective is then broken down into key performance indicators. Each key performance indicator has a number of performance measures. Together these form the Capability Criteria (green section). You score at the performance measure level, and scores are aggregated up to indicator, and then objective, and then goal level.


Which bits do I need to do?
All performance indicators and measures are in the green section as before, but in this new version of the assessment tool some indicators are 'flagged' with darker or lighter shades of green to be clear about when an indicator is referring to a "Group" or a local authority function only. Not everyone will need to fill in all indicators, and these flags will help you determine which bits you need to do. The table below describes what the flags mean, and which ones you need to fill in.











N.B. You may still select 'N/A' at any time, or indeed, choose not to complete whole sections, if necessary.

How to score

AIM	To complete any relevant parts of the six main worksheets: G1, G2, G3, G4, E1, and E2

.	Save a copy of this file with your name and organisation name in the title. Don't forget to save as you go so you don't accidentally lose any of your scoring.
.	For each worksheet, read each performance measure, and score yourself as 0%, 20%, 40%, 60%, 80%, 100% or 'N/A' if it is not applicable to your organisation. Use the 'SCORING GUIDE' tab to help you decide what is a representative score (it may be useful to print it out before you start).

	Try to be as honest as possible when scoring performance measures. The performance measures are designed to be descriptive enough that it is not too easy to answer 'yes' to everything (which wouldn't tell you a lot about the organisation). Think about your actual capability in respect of any performance measure, and check the descriptions on the scoring guideto see which is most representative. Remember: there are no 'wrong' answers - it is important to record weaknesses or vulnerabilities so that they can be fed into future planning, and so that national trends can be identified.

.	To record your answer, put a '1' in the relevant box (yellow section). Use only one box per performance measure. Make sure you answer for ALL performance measures, even if it is an 'N/A' answer. This yellow section is the only part of the tool that you need to complete. Everything else (score aggregation etc) will happen automatically.

	As a check, look down the 'CHECK' column (Column M) - every box should say '1' and be shaded green. If it says '0', you have missed a measure. If it says '2' or more, you have put in more than one answer. Scan down and check for any red boxes.


.	Your score for each performance measure is shown in the 'SCORE' column. These are then converted into a weighted score, which will contribute to the overall score for that performance indicator. A summary of scoring for each Goal is shown at the bottom of each page, and for the whole assessment on the SUMMARY tab.

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