Sheet 1: The Least You Need To Know

	
	

		
The Least You Need to Know
	
	

		
	

		
Direct Card Issuance (DCI) allows you to issue Corporate Cards to your employees by providing American Express with an electronic spreadsheet of employee information.  This eliminates the need to distribute and collect applications from your employees, and will reduce the administrative time associated with the start-up of the Corporate Card program. 
	
	

		


	
	

		
This document contains the following information:
	
	

		
Description of the DCI Submittal Process
	
	

		
DCI List
	
	

		
Field Specifications 
	
	

		
Sample DCI Affidavit Letter
	
	

		
Sample DCI Announcement Letter
	
	

		


	
	

		
Step 1.  Enter data into the DCI List located in the DCI List Tab. 
	
	

		
It is absolutely critical that you adhere to the following standards while inputting information:
	
	

		
Do not modify the format of the Excel template (i.e. do not delete any columns or worksheets from   the template).
	
	

		
Hyphens are the only form of punctuation that can be used.  Do not use periods, commas, dollar signs, parentheses, ampersands or underscores.   
	
	

		
Enter information for all required fields.  Required fields are higlighted in blue and denoted by an asterisks * symbol.   
	
	

		


	
	

		
If you have any questions regarding which fields are required, please contact your American Express Representative.
	
	

		


	
	

		
Step 2: Quality Check DCI List 
	
	

		


	
	

		
1) Push the Validate Address button located in the DCI List Tab.  A macro will be run which highlights in red only those address fields that exceed the 20 character limit.  All rows that are under the limit will be hidden from the user.
	
	

		


	
	

		
a) If no fields are highlighted in red, click the Unhide All Rows Button.
	
	

		
b) If there are fields highlighted in red, please modify the length of the field to meet the required specifications. Please refer to the “Abbreviations” Tab of the Excel worksheet to help you abbreviate the field according to postal code guidelines.
	
	

		


	
	

		
2) Push the Check For Missing Info button located in the DCI List Tab.  A macro will be run which highlights the rows that are missing the following fields:  Social Security Number, Business Phone, Home Phone. This button should be pressed after each error message until no error messages are received.
	
	

		


	
	

		
Step 3: Write Affidavit Letter
	
	

		
An affidavit letter is required with every DCI List.  A sample Affidavit Letter is enclosed in the workbook.
	
	

		


	
	

		
Step 4: Submit DCI List and Affidavit Letter for Processing
	
	

		
There are a variety of ways a DCI List and Affidavit Letter can be submitted for processing.  Please contact your American Express Representative for more information.
	
	

		


	
	

		
Step 5: Inform Employees
	
	

		
Inform employees that they have been submitted as applicants for a Corporate Card, and communicate appropriate travel policies. A sample announcement communication is enclosed in the workbook.
	
	

		


	
	

		
Step 6: American Express sends Corporate Cards and Cardmember Agreements
	
	

		
In approximately two weeks from the receipt of your DCI listing, American Express will send the Corporate Card, Cardmember Agreement, and Welcome Packet to all approved applicants.  If the company has opted for central card distribution, all Corporate Cards will be bulk-mailed to the designated recipient.
	
	

		
 
	
	

		
Both Cardmembers and Program Administrators will be notified of any spending restrictions that may be placed on Corporate Card accounts. 
	
	

		


	
	

		
* American Express reserves the right to approve only applicants who meet our credit criteria. Applicants denied a Corporate Card will receive a letter from American Express explaining the reasons for denial and may contact American Express directly using the telephone number provided on the denial letter for more information.  In addition, American Express will advise the company that the applicant is denied without giving any further explanation to the company as to why the applicant was denied.  Due to legal constraints, American Express is unable to provide specific information on declined applicants to anyone other than the applicants themselves.
	

 




Sheet 2: DCI List

	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	
	

		


		


		


		

 
		
		


		

 
		
		

 
		
		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		
BLUE = Required Information
		


		


		

		Validate Address:
Once you have entered all information, please push the “Validate Data” button.  A macro will be run which highlights in red all of the address fields that exceed the 20 character limit.

a) If no fields are highlighted in red, no fields need to be modified.
b) If there are fields highlighted in red, please modify the length of the field to meet the required specifications. 


		

		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		
Directions:  Enter data directly into worksheet, or to work in form view, click anywhere in row 6 (sample data), select Data in menu bar, then select Form
		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		

		This is the number assigned to a  Corporate Card Customer by AMEX.

If your company has an existing Corporate Card relationship with American Express, you should be able to provide the BCA number.  Otherwise, your American Express Representative will provide the BCA information to you.

Example: 3782-709441-91004

		*Basic Control Account #
		

		Social Security Number of the applicant. Entered with dashes.

Example: 061-30-3309


		*Soc Sec #
		
Name Prefix (Ms.,Dr.)
		
*Name-First
		
Name-MI
		
*Name - Last
		
Name Suffix (Jr,III)
		

		Enter H if to be billed at home or O if to be billed at the office.

Example: H or O


		*Billing Indicator
		
*Billing Address - Street
		
*Billing Address - City
		
*Billing Address - State
		
*Billing Address - Zip
		
*Billing Address - Foreign
		
Country Code (Required if Foreign)
		

		Applicant’s home street address. Required if different than billing address.

Example: 123456 MAIN ST 


		*Home Address - Street   
		
*Home Address - City
		
*Home Address - State
		
*Home Address - Zip 
		
*Home Address - Foreign
		
Country Code (Required if Foreign)
		
*Business Phone
		
Bus. Phone-Extension
		
*Home Phone
		
Home Phone-Extension
		

		Used to display and sort information on MIS reports.  May be alphabetic, numeric, or alphanumeric.

Example: IT50567


		Employee ID
		

		Used to display and sort information on MIS reports.  May be alphabetic, numeric, or alphanumeric.

Example: ER35677


		Cost Center
		

		Used to display and sort information on MIS reports.  May be alphabetic, numeric, or alphanumeric.

Example:  45858999999MT


		Universal Number
		

		An "E" or a "P" is entered in this column if the applicant is to be issued an Executive Gold Card or a Platinum Card.  Otherwise, the column is left blank.

Example: E


		Card Type
		
CEC Limit
		

	Enter NO in this field if the applicant is not being enrolled in American Express Telecommunication products.  If the applicant is being enrolled in TSS and a specific carrier is provided, enter the type code for that carrier in this field (ATT, MCI).  If the applicant is being enrolled in TSS and no carrier is specified, enter YES in this field and the carrier will be determined from the BCA  (In this case the BCA must allow only one carrier).

Example: YES, NO, ATT or MCI


	 TSS Enrollment
	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		
 
		
 
		
 
		
 
		
 
		


		


		


		


		


		


		


		


		


		


		


	
	

		


		


		


		


		


		


		


		


		


		


		


		


		


		


		
 
		
 
		
 
		
 
		
 
		


		


		


		


		


		


		


		


		


		


		


	

 


Sheet 3: Sample Affidavit Letter

	
	

		
Sample Affidavit Letter
	
	

		
An affidavit letter is required with every DCI List.  
	
	

		


	
	

		
Please note that the following letter should be typed on company letterhead and included with any DCI submission.
	
	

		


	
	

		
Sample Affidavit Letter
	
	

		


	
	

		
 Enter date  
	
	

		


	
	

		
American Express Travel Related Services, Company, Inc. 
	
	

		


	
	

		


	
	

		
To Whom It May Concern, 
	
	

		


	
	

		
Enclosed is a list of bona-fide  Enter Company name employees authorized to receive an American Express® Corporate Card to be used for business purposes of the company under the terms of our existing Agreement with American Express Travel Related Services Company, Inc.
	
	

		


	
	

		
Sincerely,
	
	

		


	
	

		


	
	

		
Name and Title
	
	

		
Company Official